10 Best Attendance Management Systems [2024 Update]

10 Best Attendance Management Systems [2024 Update]

Author Swathi Bhat
Author Swathi Bhat

Swathi B.

March 15, 2024

3/15/24

Mar 15, 2024

3/15/24

11 min read

Schematic of an attendance management system
Schematic of an attendance management system
Schematic of an attendance management system
Schematic of an attendance management system

As an HR or finance manager of a small or midsize business, you might be all too familiar with the frustrations of juggling non-integrated, manual employee attendance systems. The constant battle with inefficiencies and inaccuracies is a drain on your resources — and your patience.

Modern attendance management software can help solve these problems. These systems are known for their real-time data tracking, high degree of accuracy, and helpful integration with other business platforms.

This article explains what attendance management systems are and how they can propel your attendance tracking into a new era of efficiency. Plus, we review the 10 top attendance management tools.

What is an attendance management system?

An attendance management system is a mechanism used to track and manage the attendance of individuals within an organization.

In business, it records the times employees arrive and leave. It also tracks their presence during designated work periods for purposes such as compensation and time off.

There are two main types of attendance management systems: manual and software-based.

Manual systems

The manual system is a traditional approach where attendance is recorded by physical means. It typically involves sign-in and sign-out sheets, time cards, or attendance registers.

This method is simple, but it can be time-consuming and prone to errors and manipulation.


An employee attendance tracking system


Software-based systems

This modern approach uses software and technology to automate the process of tracking attendance. It can include the use of digital time clocks, biometric systems (like fingerprint or facial recognition), RFID tags, or mobile applications.

These systems often integrate with payroll software, which makes them useful for both a company’s HR and finance departments.

Software-based systems typically include features like real-time attendance tracking, automatic calculation of hours worked, time-off requests and leave management, and detailed reporting.

Using software is more efficient, accurate, and secure than using manual systems.

Why should you use a modern attendance management system?

If your company currently uses manual tracking or even a basic digital tool to track attendance, consider the potential advantages of switching over to advanced software solutions.

  • They reduce the chances of human error.

  • They neatly store data on attendance, which can be referenced easily in case of discrepancies, employee reviews, or audits.

  • Once data is captured digitally, you can do more with it. For example, you can develop automations such as notifications and reminders or identify attendance patterns with built-in analytics.

What should you look for in an attendance management system?

If you are considering investing in an attendance management system in your workplace, make sure to evaluate the software you’re looking at for the following key features:

Helpful functionality

Look for:

  • Clock-in and clock-out options

  • Leave management

  • Paid time off (PTO) and vacation tracking

  • Overtime calculation

  • User-friendliness

  • Mobile app support

  • Remote employee attendance monitoring

  • Alignment with your organizational structure and attendance policies


Schematic of attendance management software


Pricing and free trial options

Many providers offer tiered pricing plans based on the number of users or features, so make sure the software you’re leaning toward works well for your current user figures — and that it will scale well without breaking the bank as your company grows.

Also, opt for a solution that offers a free trial period so you can test its functionality and compatibility with your organization’s requirements before making a financial commitment.

Integrations

The system should integrate well with your existing HR and payroll software for smooth data transfer and minimal manual steps.

Analytics and reporting

Choose a system that offers comprehensive analytics and customizable attendance reports that help you visualize patterns and support informed decision-making by company management. In this respect, also think about insights into attendance trends, absenteeism rates, staff, and productivity data.

Automations

Look for automation features that will streamline processes like reminders, leave approvals, and shift scheduling, as well as generate alerts for anomalies in staff behavior, like regular late arrivals or early departures.

Security and compliance

Make sure the system complies with local labor laws and data protection regulations.

Security features like data encryption and audit trails are important, as well, for protecting sensitive employee information.

10 best attendance management systems

The many attendance management software systems on the market today share common capabilities. But some of them stand out for unique features that may just be what you’re looking for.

Here are 10 great attendance management systems, from stand-alone time-tracking products to integrated HR systems, along with their strengths, weaknesses, ratings, and pricing systems.

1. Lark - Best overall attendance management system

Lark is a comprehensive collaboration and productivity suite designed to meet the needs of modern businesses. It’s especially appealing due to its inclusion of a variety of office management tools right in the app.

This system stands out for its holistic approach to workplace productivity and collaboration, making it particularly suitable for medium to large organizations that require a broad set of tools in one platform.

Lark’s all-in-one platform combines messaging, video conferencing, document creation and sharing, calendar, email, and an advanced attendance management system.

And for managers in the retail and restaurant sectors, Lark offers a comprehensive set of attendance tools designed to address the complexities of time tracking, shift management, employee communication, and task coordination.

The robust attendance management system in Lark Base, combined with features for real-time communication, scheduling, and task management, makes Lark an appealing choice for attendance tracking. For example, if an employee has to be sent to a different location than usual, their attendance exception can be easily recorded, processed, and approved through Lark.

This platform’s flexibility and mobile access help managers and employees stay connected and informed no matter where they are.

Watch a 6-minute video to learn more.


A view of Lark’s dashboard


Key features

  • Integrates messaging, video calls, and emails in a single platform that facilitates seamless communication across teams

  • Offers real-time document creation, editing, and sharing, along with cloud storage for easy access and collaboration

  • Includes integrated calendar and scheduling features that sync with communication tools for efficient meeting scheduling and time management

  • Provides advanced features for tracking time, managing shifts and leave requests, and offering comprehensive insights into team attendance patterns

  • Has built-in project management tools for assigning tasks, setting deadlines, and tracking progress for optimal project coordination

  • Automates business processes and workflows, reducing the need for manual intervention and streamlining projects

Pros

  • Reduces the need for multiple apps by providing a wide range of office management tools in one place

  • Offers excellent integrations designed to enhance productivity and collaboration

  • Has strong security and compliance features

Cons:

  • Breadth of features may require time for users to fully utilize the platform

  • Smaller teams might find the extensive suite more than they need, preferring simpler tools for specific tasks

Integrations

  • While Lark is an integrated suite by itself, it also offers API support for custom integrations so that businesses can connect their existing tools and systems

Pricing

  • Lark provides a freemium model with basic features available for free. More advanced features require a subscription. Specific pricing details, which are visible on the Lark website, vary based on the plan and number of users.

Free trial?

  • Lark offers a free version with basic functionalities, as well as the potential for trial periods for more premium features.

G2 rating

  • 4.6 out of 5

2. Time Doctor - Best for remote teams

Time Doctor’s automated time tracking software focuses on workday analytics and data-driven decision-making for greater employee productivity.

Key features

  • Data-driven tools

  • Time tracking

  • Website and application monitoring

  • Payroll management integration

  • Screenshots

Pros

  • Comprehensive employee monitoring tools for enhanced productivity

  • Integrates with a wide range of project management and communication tools

  • Strong features for managing remote or distributed teams

Cons:

  • Monitoring features can be perceived as intrusive

  • Setup and onboarding might require more time for larger teams

Integrations

  • Over 60, including Trello, Asana, Slack, Hubspot, GitLab, Monday, ADP, ClickUp, PayPal, and FreshBooks

Pricing

  • Subscription-based pricing:

    • Basic: $5.90/user/month billed annually, or $7 monthly

    • Standard: $8.40/user/month billed annually, or $10 monthly

    • Premium: $16.70/user/month billed annually, or $20 monthly

Free trial?

  • 14-day free trials at each pricing level; each trial allows access to all features

G2 rating

  • 4.4 out of 5

3. DeskTime - Best for improving productivity and efficiency

DeskTime is a time-tracking app for companies and freelancers, offering both desktop and mobile applications. It’s designed to measure productivity and manage workflows.

Key features

  • Automatic time tracking

  • URL and app tracking

  • Project time tracking

  • Absence calendar

Pros

  • Real-time productivity tracking

  • Easy to use with automatic tracking features

  • Offers detailed reports and analytics

Cons

  • Limited customization options for reports

  • Might not suit businesses looking for minimal monitoring

Integrations

  • Asana, JIRA, GitLab, Trello, Basecamp, Zapier, Google Calendar, Outlook Calendar

Pricing

  • Subscription-based:

    • Pro: $7/user/month

    • Premium: $10/user/month

    • Enterprise: $20/user/month

Free trial?

  • Free trials available at each pricing level

G2 rating

  • 4.6 out of 5

4. Clockify - Best for small teams and startups

Clockify is a basic time-tracking and timesheet app that lets users track their work time across a variety of projects. It offers a “forever free” version as well as budget-friendly upgrades for more advanced features.


Screenshot of Clockify timesheet


Key features

  • Time tracking

  • Reporting

  • Project management

  • Team dashboard

Pros

  • Easy separation of employee hours by projects and tasks

  • User-friendly interface

  • Supports an unlimited number of projects

Cons

  • Advanced features require paid plans

  • Lacks in-depth analytics features

Integrations

  • Trello, Asana, Jira, Plaky, Todoist, Basecamp, GitLab, GitHub, Azure DevOps, YouTrack, ClickUp, Wrike, Monday, TeamWork

Pricing

  • Subscription-based:

    • Basic: $3.99/user/month billed annually, or $4.99 monthly

    • Standard: $5.49/user/month billed annually, or $6.99 monthly

    • Pro: $7.99/user/month billed annually, or $9.99 monthly

    • Enterprise: $11.99/user/month billed annually, or $14.99 monthly

Free trial?

  • Free version for unlimited users available

G2 rating

  • 4.5 out of 5

5. Deel - Best for global payroll and compliance

Deel is an all-around HR platform developed for global companies, from small businesses to large enterprises. Time tracking is a subset of its extensive HR services.

Key features

  • End-to-end HR management

  • Global payroll, including contractor and employee payments

  • Compliance

  • Tax form collection

Pros

  • Streamlines international payments and compliance

  • Offers a comprehensive dashboard for managing contracts

  • Supports multiple currencies

Cons

  • Focuses more on payroll and less on time tracking

  • Can be expensive for small businesses

Integrations

  • Limited to payroll and HR systems

Pricing

  • Based on the number of contractors and salaried and hourly workers (contact the company for specifics)

Free trial?

  • No

G2 rating

  • 4.8 out of 5

6. Time Champ - Best for automated, hands-off time tracking

Time Champ characterizes itself as an employee productivity software that includes robust time tracking and task management capabilities.

Key features

  • Automatic time tracking

  • Detailed analytics

  • Project tracking

Pros

  • Offers seamless, automatic time tracking

  • Integrates well with other business tools

  • Provides actionable insights through analytics

Cons

  • Lacks some advanced features

  • User interface and experience could be improved

Integrations

  • Common project management and collaboration tools

Pricing

  • Subscription-based, plus selective add-ons with yearly deals:

    • Starter: $3.90/user/month

    • Professional: $6.90/user/month

    • Enterprise: $13.90/user/month

Free trial?

  • 7-day free trial

G2 rating

  • 4.8 out of 5

7. TimeClock Plus - Best for customization and compliance needs

TimeClock Plus offers workforce management solutions for a variety of industries, including education, healthcare, and construction. Its app includes solutions such as tracking and scheduling employees, managing labor costs, and reducing compliance problems and risks.


Screenshot of TimeClock Plus Dashboard


Key features

  • Time and attendance software

  • Leave management

  • Labor law compliance

Pros

  • Highly customizable for different industries

  • Robust reporting and compliance features

  • Offers both cloud-based and on-premise solutions

Cons

  • Interface may not be as intuitive as that of competitors

  • Setup and customization can be complex

Integrations

  • Integrates with major payroll systems, like ADP, Paychex, and QuickBooks

Pricing

  • Custom pricing based on business needs

Free trial?

  • No

G2 rating

  • 4.3 out of 5

8. Insightful - Best for in-depth productivity insights

Insightful is a workforce analytics and productivity tracking app designed to help companies create more efficient workflows and balance their workloads.

Key features

  • Employee monitoring

  • Time tracking

  • Productivity analysis

  • Project management

Pros

  • Comprehensive monitoring and productivity analysis tools

  • Detailed reporting capabilities

  • Optimizes team performance

  • Available in the cloud or on-premise

Cons

  • Monitoring features may raise some privacy concerns

  • Can be perceived by some employees as too intrusive

Integrations

  • 50+ integrations, including ADP, 7Shifts, Adobe Workfront, Aha!, CSV Import, GitHub, and ClickUp

Pricing

  • Subscription-based plans for different features and number of users:

    • Productivity Management: $6.40/user/month billed annually, or $8 monthly

    • Time Tracking: $8/user/month billed annually, or $10 monthly

    • Process Improvement (over 50 users): $12/user/month billed annually, or $15 monthly

    • Enterprise Solution (over 100 users): Custom pricing

Free trial?

  • 7-day free trial

G2 rating

  • 4.7 out of 5

9. Zoho People - Best for HR management integration

Zoho People, part of the extensive ZOHO products suite, is a comprehensive HR solution for businesses of any size.


Screenshot of Zoho People Dashboard


Key features

  • Leave management

  • Attendance tracking

  • Timesheets

  • Performance management

Pros

  • Integrated HR solution offering more than just time tracking

  • Flexible and customizable to fit various business needs

  • User-friendly interface and mobile app

Cons

  • May be more than needed for businesses looking only for time tracking

  • Some features require navigation through different modules

Integrations

  • Integrates with the entire Zoho suite as well as various payroll and productivity tools, such as Paybooks, QuickBooks, greytHR, DocuSign, Microsoft Teams, Google Suite, and Zapier

Pricing

  • Tiered pricing based on the number of employees and modules required:

    • Essential HR: $1.25/user/month billed annually, or $1.50 monthly

    • Professional: $2/user/month billed annually, or $2.50 monthly

    • Premium: $3/user/month billed annually, or $3.50 monthly

    • Enterprise: $4.50/user/month billed annually, or $5 monthly

    • People Plus: $9/user/month billed annually, or $10 monthly

Free trial?

  • 30-day free trial

G2 rating

  • 4.4 out of 5

10. Deputy - Best for shift-based workplaces

Deputy is a scheduling platform with a strong focus on shift scheduling, combined with an all-around workforce management system that also includes tasking, timesheets, employee communication, and administrative tasks such as one-click payroll integration.

Key features

  • Schedule creation

  • Time tracking

  • Leave management

  • Communication tools

Pros

  • Excellent for managing shift work and hourly employees

  • User-friendly scheduling and time tracking

  • Robust communication tools for team coordination

Cons

  • Better suited for shift-based businesses than project-based ones

  • Pricing can add up for larger teams

Integrations

  • Integrates with payroll providers and HR systems such as Gusto, QuickBooks, ADP, BambooHR, Astute Payroll, and Crystal Payroll

Pricing

  • Subscription-based:

    • Starter: Free (up to 100 shifts per month)

    • Premium: $5/user/month billed annually, or $6 monthly

    • Enterprise (250+ employees): Custom pricing

Free trial?

  • 31-day free trial, including all features

G2 rating

  • 4.6 out of 5

Take your attendance management to new heights with Lark

Attendance management systems come in many shapes and sizes. If you’re looking for a powerful, integrated system, take a look at Lark.

With features like real-time tracking, shift scheduling, and integrated communication tools, Lark simplifies complex scheduling and operational challenges — and it’s especially well-suited for the dynamic needs of retail and restaurant environments.

Take advantage of Lark’s advanced attendance management system by signing up for a free trial today.