Effective meetings are the backbone of successful teams, yet many struggle to capture and act on the outcomes efficiently. That’s why minutes software has become an essential tool in modern workplaces. With the shift toward remote and hybrid work, and the sheer volume of meetings teams handle daily, relying on manual note-taking simply doesn’t cut it anymore.
Minutes software provides a reliable, streamlined way to document discussions, decisions, and action items, turning meetings from routine tasks into powerful productivity boosters. By automating and organizing meeting notes, it helps teams stay aligned, accountable, and focused on what really matters.
In this guide, we’ll break down what minutes software is, why it’s essential for your team, and offer an overview of the leading meeting minutes tools of this year. Let’s dive in!
What is minutes software and why is it essential for your team?
Minutes software is a specialized tool designed to record, organize, and manage meeting minutes efficiently. Unlike traditional note-taking, which can be inconsistent and hard to share, minutes software centralizes meeting content and often adds powerful features like automation, collaboration, and integration with other productivity apps.
The value of minutes software goes beyond simply writing notes. It improves meeting accuracy by capturing discussions in real time or through transcription services. This improves accountability because everyone can refer to a clear record of decisions, assignments, and deadlines. For teams working remotely or across time zones, minutes software bridges communication gaps, ensuring that no vital information is missed.
Furthermore, this software often includes tracking for action items and deadlines, which helps ensure meetings lead to tangible results. Instead of action points getting forgotten or dispersed across emails and chat messages, minutes software provides a single source of truth.
Choosing the right minutes software is crucial—it can streamline meeting workflows, boost team collaboration, and save time spent on administrative follow-ups.
Best meeting minutes software in 2025
The SaaS market today offers a range of specialized tools, from free options to robust premium platforms, that help turn your meetings into productive, actionable sessions. Below, I‘ll share a detailed list of the top 10 meeting minutes software available:
Lark Minutes (by Lark): Best for collaborative remote teams
Otter.ai: Best for automatic transcription enthusiasts
MeetingKing: Best for streamlined agenda and task tracking
Fellow.app: Best for one-on-one meetings and feedback
Minutes.io: Best for quick, no-frills note-taking
Diligent Boards: Best for secure board-level governance
OnBoard Meetings: Best for professional board meeting management
Tactiq: Best for live meeting transcription and highlights
Beenote: Best for engaging team meeting collaboration
Hypercontext: Best for aligning meetings with team goals
1. Lark Minutes (by Lark)
Features:
Engage more, worry less about notes: Lark Minutes automatically converts video meetings into detailed, searchable transcripts, enabling team members to review discussions at their own pace without stressing over note-taking during the meeting.
Efficient meeting playback: Catch up on a 30-minute meeting in about 10 minutes by adjusting playback speed, skipping silent parts, and jumping to relevant sections, making meeting reviews faster and more focused.
Interactive and collaborative transcripts: Transcripts aren't just static text—they allow participants to leave comments attached to specific sections or react with emojis, keeping everyone engaged, even those who missed the meeting.
Seamless translation for global teams: With one click, meeting notes can be translated into various languages, helping diverse teams communicate smoothly across language barriers.
Full integration with Lark’s unified suite: Lark Minutes works seamlessly with Lark’s video conferencing, chat, and calendar tools, providing a connected experience that streamlines communication and scheduling.
AI-empowered summary: The software uses AI to automatically generate meeting summaries, highlighting critical decisions and action items, saving time on manual recap creation.
Pros:
Boosts team engagement: Allows everyone to contribute and collaborate asynchronously with interactive transcripts.
Saves time: Searchable transcripts and playback controls enable quick navigation to essential meeting parts.
Supports international collaboration: Built-in translation makes communication easy for global teams.
Tightly integrated: Seamless use within the entire Lark ecosystem enhances overall productivity.
Cons:
Some training needed: Advanced features may take time for users to learn with tutorials and use effectively.
Pricing: Join Lark’s all-in-one paid plans starting at $12/user/month to unlock Minutes and other powerful functionality.
2. Otter.ai
Image source: otter.ai
Features:
Live AI transcription with speaker identification and real-time captions.
Searchable and editable transcripts with ability to highlight and add notes.
Integrations with Zoom, Microsoft Teams, Google Meet, and calendar apps.
Syncs seamlessly across devices and platforms.
Pros:
Exceptionally accurate AI transcription supporting multiple languages.
Easy transcript sharing and collaboration capabilities.
Mobile apps provide convenient access for note-taking anywhere.
Cons:
Focuses primarily on transcription, with limited meeting facilitation or task management.
Advanced features, such as exported transcripts and larger transcription minutes, require subscription.
Pricing: Otter offers a free plan and premium plans start at $8.33/user/month.
3. MeetingKing
Image source: meetingking.com
Features:
Efficient agenda creation paired with structured meeting minutes capture.
Task assignment and follow-up reminders integrated into the notes.
Cloud-based collaboration with document version control and easy exports.
Pros:
Simple, straightforward interface focused on turning meetings into actionable steps.
Affordable for small and mid-sized teams.
Provides clear task and follow-up tracking.
Cons:
Lacks AI capabilities such as transcription or smart summarization.
Integrations are limited mostly to email and calendar apps.
Pricing:
Free trial available, paid plans start at $9.95/user/month.
4. Fellow.app
Image source: fellow.app
Features:
Collaborative agenda building with real-time meeting notes.
Action item tracking and team feedback integration.
Integrates with Slack, Google Calendar, Microsoft Teams, and more.
Pros:
Great for 1:1s, team check-ins, and continuous improvement meetings.
Clear task management and follow-up features.
User-friendly, polished interface.
Cons:
Can be more complex than necessary if only simple minutes are required.
Full feature set requires premium subscription.
Pricing: Free plan with basic agenda and note features, paid plans start at $7/user/month.
5. Minutes.io
Image source: minutes.io
Features:
Fast, web-based note-taking with emphasis on simplicity and speed.
Assign tasks and send minutes via email immediately after meetings.
Minimalist interface with no sign-up required for quick use.
Pros:
Perfect for quick meetings where speed and ease matter most.
Minimal learning curve — ideal for casual or infrequent note-takers.
Cons:
Does not offer transcription, automation, or extensive collaboration features.
Few integrations and little customization available.
Pricing: Free basic plan available, paid plans start at $7/user/month.
6. Diligent Boards
Image source: diligent.com
Features:
Secure board meeting management with encrypted storage and digital signatures.
Comprehensive annotations, voting, and audit trails for compliance.
Advanced permission controls and enterprise-grade governance workflows.
Integration with enterprise security and identity management systems.
Pros:
Industry-leading security and compliance, ideal for board-level and executive meetings.
Facilitates sensitive information handling with detailed governance controls.
Cons:
High cost and complexity make it unsuitable for everyday team meetings.
Requires formal onboarding and training for effective use.
Less flexible for non-executive meeting scenarios.
Pricing: Custom enterprise pricing tailored to organizational requirements.
7. OnBoard Meetings
Image source: onboardmeetings.com
Features:
Full-featured board meeting management with agenda creation, minutes capture, and voting features.
Real-time collaboration on documents with secure access controls.
Audit logs and compliance tracking tailored for governance needs.
Mobile accessibility with offline functionality.
Pros:
Designed specifically for professional governance and board meetings.
Strong document and compliance management tools.
Supports voting and approval workflows seamlessly.
Cons:
Premium pricing focused on governance and board use cases.
May be unnecessarily complex for general business meetings.
Pricing: Custom pricing available based on organization size and features.
8. Tactiq
Image source: tactiq.io
Features:
Live transcription integrated with Zoom, Google Meet, and Microsoft Teams.
Automatic highlight capturing of key meeting points.
Easy export options to Google Docs, Slack, and other platforms.
Supports multi-speaker recognition and timestamped notes.
Pros:
Real-time transcription reduces manual note-taking effort.
Captures critical points automatically during the meeting.
Simple and intuitive user interface.
Cons:
Focuses mainly on transcription rather than full meeting or project management.
Most advanced features are available only via subscription.
Pricing: Offers a free tier with basic transcription and access to meeting notes, paid plans start at $8/user/month.
9. Beenote
Image source: getapp.com
Features:
Collaborative agendas and minute-taking with task assignment and voting.
Supports comments and team engagement features to increase productivity.
Cloud and mobile access, allowing collaboration anywhere.
Analytics and reporting tools on meeting effectiveness.
Pros:
Encourages active team participation and decision-making.
Good for organizations emphasizing collaboration and accountability.
Mobile support promotes flexibility.
Cons:
User interface can be overwhelming for new users.
Premium features require subscription plans.
Integrations are somewhat limited.
Pricing: Free trial available, paid plans start at $552/10 users/year.
10. Hypercontext
Image source: saasworthy.com
Features:
Combines meeting agendas, notes, action tracking, and performance management.
Integration with Slack, Microsoft Teams, Google Calendar, and Zoom.
Goal and OKR alignment features to connect meetings with broader objectives.
Real-time collaboration with task assignments and comments.
Pros:
Aligns meetings with strategic team and company goals.
Intuitive platform encouraging accountability and follow-through.
Offers robust integrations improving workflow continuity.
Cons:
May be more complex than necessary if only note-taking is required.
Advanced features come with premium pricing.
Pricing: Free tier with essential meeting and note-taking features, paid subscriptions start at $5.6/user/month.
Key features to look for in meeting minutes software
When choosing the right minutes software for your team, it’s important to understand which features truly boost productivity and which ones usually come with premium plans. This insight helps you select a tool that fits your current needs and grows with your team.
Features available in free plans
Most free minutes software plans focus on the basics that help get teams started efficiently:
Real-time note-taking: Allows multiple participants to contribute notes simultaneously during meetings.
Basic agenda creation: Helps structure meetings to keep them focused and efficient.
Simple task assignment: Enables assigning follow-up tasks to team members with basic reminders.
Manual recording and editing: Edit meeting notes and record key decisions.
Cloud storage with limited capacity: Store meeting minutes securely online, usually with some file size or storage limits.
Basic integrations: Connect with common calendar apps or video conferencing tools for scheduling or meeting links.
Sharing and exporting: Export notes as PDFs, text files, or share links with team members.
These features cover essential meeting workflows but often lack automation and collaboration depth important for larger or more complex teams.
Features typically found in paid plans
Premium plans unlock advanced capabilities that drive deeper collaboration, automation, and efficiency:
AI-powered transcription and summarization: Automatically transcribe meetings and highlight key points, saving time and improving accuracy.
Automated action item tracking: Automatically create, assign, and follow up on tasks with reminders and progress tracking.
Advanced integrations: Deeper connection with project management tools, CRM systems, and communication platforms like Slack or Microsoft Teams.
Customizable templates: Tailor meeting agendas and notes for different teams, projects, or recurring meeting types.
Multiple meeting formats support: Handle various meeting types such as brainstorming sessions, board meetings, or client calls with dedicated tools.
Analytics and reporting: Track meeting frequency, attendee participation, task completion rates, and other performance metrics.
Security and compliance: Enhanced encryption, user permission controls, and compliance certifications for sensitive data.
Priority customer support: Faster issue resolution and onboarding help for paid subscribers.
These features are ideal for teams that rely heavily on meetings for decision-making, project management, and cross-team collaboration. Upgrading to premium minutes software often pays off in saved time and higher productivity.
Signs it’s time to invest in a premium meeting minutes solution
Deciding to upgrade your minutes software can significantly improve your team’s meeting outcomes. Here are key indicators that it’s time to consider premium solutions:
Meeting notes are inconsistent or incomplete: If manual note-taking leads to missed information or unclear decisions, automation and transcription features can help.
Difficulty tracking action items: When tasks from meetings get lost or deadlines are missed, premium software with automated reminders ensures accountability.
Multiple tools cause fragmentation: If your team is juggling separate apps for notes, video calls, calendars, and task management, an integrated premium solution can streamline your workflow.
Your team is growing or remote: Larger or dispersed teams benefit from real-time collaboration, shared digital notes, and centralized records.
Security and compliance become critical: For sensitive discussions or regulated industries, advanced security controls and compliance features are essential.
You need analytics and reporting: To measure meeting effectiveness and optimize workflows, premium plans offer data insights.
Repetitive meeting templates and workflows: Custom templates and automation save time for recurring meeting formats.
Customer support matters: Priority support minimizes downtime and enhances user training when premium assistance is available.
Upgrading to premium minutes software removes many common meeting frustrations and empowers teams to focus on outcomes rather than logistics.
Conclusion: Why the right minutes software matters
Selecting the right minutes software is more than just picking a note-taking tool — it’s about empowering your team to communicate clearly, stay accountable, and turn every meeting into action. The ideal minutes software not only captures discussions accurately but also helps assign tasks, track progress, and maintain a reliable record for future reference.
From the extensive review of options, it’s clear that modern solutions combine AI-driven automation, seamless collaboration, and integration with your existing workflows to transform how meetings are conducted. Investing in the right platform can save time, reduce errors, and improve meeting outcomes.
If you’re looking for a comprehensive, user-friendly, and powerful solution in 2025, why not give Lark suite with Lark Minutes included a shot? It comes with a whole set of collaboration tools—like chat, video conferencing, and file sharing—that work seamlessly together, allowing your team to communicate, co-edit, and manage tasks all in one platform while saving your money!
Frequently asked questions
Why is minutes software essential for businesses?
It ensures meetings are productive by recording decisions clearly, assigning responsibilities, and reminding participants of deadlines. This reduces misunderstandings and increases accountability across teams.
How does AI enhance minutes software?
AI can transcribe speech in real-time, summarize key points, highlight action items automatically, and reduce manual effort significantly, making meetings easier to follow and act upon.
Can minutes software integrate with other tools?
Yes, most modern minutes software integrate with calendars, video conferencing, messaging apps, and project management platforms, creating a seamless workflow around your meetings.
Is minutes software suitable for remote or hybrid teams?
Definitely. These tools are designed to support real-time collaboration no matter where participants are located, helping remote and hybrid teams stay aligned and productive.
