Despite having more meetings than ever in the workplace, teams are losing clarity, momentum, and follow-through. AI-powered meeting assistants, often called Minutes AI apps, help solve this problem by automatically recording conversations, transcribing what’s said, and even summarizing key points. This improves productivity by freeing participants to focus on the discussion instead of scribbling notes. With accurate, AI-generated minutes, teams can easily recall decisions and tasks, and even colleagues who missed a meeting can quickly catch up. In short, AI meeting assistants make meetings more efficient, ensure accurate notes, and help maintain project momentum without manual note-taking.
What makes a good AI meeting assistant app?
Not all meeting AI tools are created equal. The best Minutes AI apps in 2025 offer a combination of advanced features and ease of use to fit seamlessly into your workflow. When evaluating an AI meeting assistant, look for the following qualities:
Real-Time Transcription & Accuracy: The app should transcribe speech to text in real time with high accuracy (ideally ~90% or above). This ensures you have a live record of the conversation for reference. Many top tools leverage advanced speech recognition to achieve accuracy around this range. Real-time transcription also enables live captions for accessibility during calls.
Speaker Identification: It’s important to know who said what. Good AI note-takers use speaker diarization or voice recognition to label speakers in the transcript. For example, some apps can distinguish and tag speakers by learning their voiceprint, so the meeting notes clearly identify each contributor.
Integration with Calendars & Tools: The assistant should easily integrate with your existing workflow – for instance, auto-joining meetings from your calendar and exporting notes to your project management or CRM tools. Top apps offer native integrations with platforms like Google Calendar, Slack, HubSpot, and more. Alternatively, there are apps that offer video conferencing capabilities with a built-in minutes generation feature. This eliminates the need for integrations, providing an even more seamless user experience.
Support for Multiple Languages: In global teams, multi-language support is a must. Leading meeting AI services can transcribe and even translate between many languages. Some tools also allow one-click translation of the transcript, making meetings inclusive for non-native speakers.
Summary Generation & Action Items: A huge time-saver is the ability to generate concise meeting summaries and highlight action items or decisions. The best apps use AI to condense a lengthy discussion into key points, often with a list of tasks or next steps.
Affordability and Value: Finally, a good AI assistant should be cost-effective – ideally offering a free tier or reasonable pricing for the features provided. Many options in 2025 have freemium models. The key is that even lower-cost plans should deliver useful functionality so you don’t need an enterprise budget for productivity gains.
To help you find the right fit, we’ve grouped the top 7 AI meeting assistant apps of 2025 into two categories: built-in tools that come with popular video conferencing platforms, and standalone apps that work across different meeting services. The best choice really depends on how your team works—some may prefer something that’s already built into their video conferencing platform, while others need a more flexible tool that can join any call. Below, we’ll break down the standout features, pros and cons, integration options, and pricing for each.
Top Minutes AI apps at a glance
Built-in AI meeting assistants
AI adoption is accelerating across the board, and video conferencing platforms are no exception. These platforms now all come with embedded AI meeting assistants that automatically take notes, generate summaries, and highlight key action items—no third-party tools required. The advantage of built-in solutions is that they work out-of-the-box in your meetings on that platform and often require no additional login or cost (beyond your regular subscription). Below are the top four built-in AI meeting assistants that we recommend:
Lark – Lark Minutes powered by AI
Lark is a comprehensive collaboration suite that combines chat, documents, calendar, video meetings, and more in one platform. It has a built-in AI meeting assistant called Lark Minutes. When you hold video calls on Lark, Lark Minutes acts as a powerful AI note-taker working behind the scenes. It automatically transcribes video meetings into searchable transcripts that you can collaborate on. This means every meeting can have an official transcript where team members can highlight text, leave comments, or even react with emojis at specific lines in the transcript after the call. It’s a very interactive approach to meeting minutes. Additionally, unlike Zoom or Teams, which are primarily meeting platforms, Lark offers an all-in-one work hub, so your team can continue to collaborate on documents and tasks seamlessly on the same platform, so all your meeting content stays in one place.
Key features of Lark’s meeting assistant include: AI notes, real-time transcription during meetings, cloud recordings, accurate speaker identification, and one-click translation of the meeting transcript into multiple languages. For example, if you held a meeting in Japanese but need to share notes with an English-speaking colleague, you can translate the entire transcript with a single click, facilitating multi-lingual collaboration. If you’re in a hurry, you can simply read through the AI notes, which summarize the key points of the meeting and list any action items. Moreover, the AI also divides the meeting into “smart chapters” that break down topics discussed into digestible time segments.
Alternatively, you can watch the recordings instead. Lark Minutes lets you play back meeting recordings at various speeds and even automatically skip silent parts, so you can digest a 30-minute meeting in minutes instead. Plus, speakers are clearly identified, making it even easier to find what you need in the recording. Within the transcript, you can pinpoint a moment and add a comment or task, which is great for follow-up – it turns the transcript into a living document for project management. And since Lark works on desktop, mobile, and tablet, you can attend meetings or get up to speed with meeting notes from anywhere.
Limitations: Lark Minutes can only automatically join and generate minutes for Lark Meetings. If your organization is not using Lark for meetings, you’d have to manually upload the meeting recording or switch to Lark Meetings to get the benefits.
Pricing:
Starter - Free and includes 11 collaboration tools. Lark Meetings and Minutes are only available in paid plans.
Pro - $12/user/month. Supports video conferences with up to 500 attendees and unlimited AI meeting transcription.
Enterprise - Contact sales for pricing. Supports video conferences with up to 500 attendees and unlimited AI meeting transcription.
Zoom - AI Companion
Zoom has introduced an AI Companion (formerly Zoom IQ) that acts as an in-call meeting assistant for Zoom users. With Zoom’s AI features enabled, hosts can generate an AI Meeting Summary that is delivered automatically after the meeting. This summary is comprehensive, capturing all the key points and action items discussed, and emails them to the host and participants who opted in. It’s also posted to the Zoom Team Chat related to the meeting for easy reference. This means even colleagues who couldn’t attend the call can quickly review what was decided.
Image source: Zoom.com
Notable features of Zoom’s AI Companion include live real-time transcription (with captions) during meetings and post-meeting summaries that are generated within minutes. The AI can recognize different speakers and highlight decisions or tasks (e.g., marking something as an action item) in the summary. It supports multiple languages for transcription and summaries – Zoom notes that it can summarize discussions in several languages, using the majority spoken language to output the notes.
Limitations: A drawback is that it works only within Zoom meetings – you won’t be able to use Zoom’s AI for meetings on other platforms. Some users have noted that if the meeting audio quality is poor, the transcription accuracy can suffer, which in turn affects the summary’s accuracy. Finally, while Zoom’s AI does support multiple languages, mixing languages heavily in one meeting could reduce summary quality if one language dominates the output.
Pricing:
Basic - Free. AI Companion is not supported
Pro - $13.33/user/month. Meetings for up to 100 participants and 30 hours per meeting.
Business - $18.32/user/month. Meetings for up to 300 participants.
Google Meet - Gemini
Google Meet’s built-in AI note-taker has evolved along with Google’s AI strategy and development. Debuted as Duet AI in 2023, Google’s meeting assistant has since switched to Gemini, which comes with more powerful features. This AI meeting assistant goes beyond simple captions. Instead of providing a full transcript of everything said, it summarizes the discussion in real time and produces a structured document of the meeting notes. Essentially, Google Meet can act as your personal minutes taker, so you can focus on the conversation.
Image source: support.google.com
One standout aspect of Google’s approach is how it integrates with the rest of Google Workspace. When enabled, the AI will automatically generate a Google Doc with the meeting summary and key takeaways, then attach that file to the calendar event after the meeting. It also emails the notes to the meeting organizer and others who turned on the feature. If you happen to join the meeting late, Google Meet’s AI can even brief you on what you missed by providing a summary of the earlier part of the call – so you can get up to speed without interrupting others. Additionally, if you record the meeting or use Google Meet’s standard transcription, links to the full recording and transcript are included in the AI-generated notes doc for completeness.
Limitations: This feature is primarily available to Google Workspace enterprise customers. It may not be accessible on personal free Google accounts. Additionally, while summaries are great, if you need a full detailed transcript you might still have to enable transcription or use a third-party tool; the AI’s focus is on condensing information, which might omit some details by design.
Pricing:
Business Starter - $7/user/month. Does not come with AI for meetings.
Business Standard - $14/user/month. AI assistance is available for meetings.
Business Plus - $22/user/month. AI assistance is available for meetings.
Enterprise - custom pricing. AI assistance is available for meetings.
For a more in-depth pricing breakdown, see Guide to Google Workspace Pricing by Country in 2025.
Microsoft Teams - Copilot
Microsoft Teams has leveraged AI to provide an Intelligent Recap feature for meetings. Intelligent Recap is like having a virtual meeting secretary that, after your Teams meeting, generates a rich summary and insights. If a meeting is recorded, the AI will process it and summarize the meeting, identify key discussion points, and even list out action items that arose. It also uses AI to chapters: it automatically creates chapters or topic sections in the meeting recording, so you can navigate the video by topic. For example, it might label segments like “Project Updates” or “Budget Discussion” based on the conversation, making review easier.
Image source: Microsoft.com
One powerful aspect of Teams’ AI is that it can recognize when your name was mentioned or when you joined or left the meeting, and mark those moments on the timeline (personalized markers). So if you want to quickly find when you were addressed or catch up on what happened after you left, it’s very straightforward. The AI can also generate a list of suggested action items and tasks from the meeting – e.g., “Alice to send the contract draft” – and highlight decisions made. All these recap materials (transcript, chapters, summary, action items) are available in the meeting chat or recap section shortly after the meeting ends.
Limitations: Copilot is only available as an add-on, which means an extra cost on top of the standard Microsoft 365 plans. Small teams on the free or basic Teams plans won’t have access to these AI features. There can be a slight delay after the meeting before the recap is available, especially for longer meetings that take time to process. Finally, because it’s tied to Microsoft’s ecosystem, you cannot use Teams’ Intelligent Recap on meetings held in Zoom or other platforms.
Pricing:
Microsoft Teams essential - $4/user/month. Copilot available as an add-on for an additional fee.
Microsoft 365 Business Basic - $6/user/month. Copilot available as an add-on for an additional fee.
Microsoft 365 Business Standard - $12.50/user/month. Copilot available as an add-on for an additional fee.
For a more in-depth pricing breakdown, see Microsoft Teams pricing: Plans, features, and value explained.
Standalone AI meeting assistants
Standalone AI meeting assistants are independent apps or services that can work across different meeting platforms. They often connect to your Zoom, Google Meet, Teams, or even dial into calls as a bot, to record and transcribe meetings. The benefit of standalone tools is versatility – they typically support many platforms and offer a unified experience for all your meetings. Below we cover the top 3 standalone Minutes AI apps in 2025.
Fireflies.ai
Fireflies.ai is a popular standalone AI meeting assistant that works across virtually all web conferencing platforms. It operates by joining your meetings as a virtual participant (the “Fireflies bot”) or by integrating via API with videoconferencing platforms. Once in the meeting, Fireflies records the audio, transcribes everything said in real time, and later provides a rich set of notes and analysis. One of Fireflies’ strengths is its broad compatibility: whether you’re on a Zoom call, a Microsoft Teams meeting, a Google Meet, or even a sales call on GoToMeeting, Fireflies can capture it. You can also use Fireflies outside of meetings by uploading audio files or using their mobile app to record conversations and get transcripts.
Image source: fireflies.ai
Fireflies provides real-time transcription in the meeting and a searchable transcript after. It supports over 100 languages for transcription, which is great for international teams. The transcripts are organized in a notebook-like interface where you can highlight sections, add comments, or mark specific parts of the conversation. Fireflies also automatically generates an AI summary of the meeting, which includes the main points, decisions, and action items. It even uses sentiment analysis to tag parts of the conversation as positive or negative tone, which can be useful for sales call coaching or team retrospectives. A standout feature is Fireflies’ integration ecosystem – it can sync meeting notes to many other apps. For example, it has native integrations to send transcripts and summaries to your CRM (HubSpot, Salesforce), project management tools, Slack channels, or save them in Google Docs, Notion, etc.
Limitations: Some users find that Fireflies’ interface can be a bit overwhelming at first. The dashboard has many features (playlists, analytics, integrations, etc.), which can present a learning curve for non-tech-savvy users. Another consideration is privacy: because Fireflies records and stores your meetings on its cloud, you have to trust their security measures for sensitive discussions. Lastly, because it joins as a participant, there have been instances of people forgetting to invite the bot or the bot not joining due to changes in meeting login info – it’s mostly reliable but not 100% foolproof in auto-joining every time, so some manual checks might be needed initially.
Pricing:
Free - $0
Pro - $10/user/month
Business - $19/user/month
Enterprise - $39/user/month
Otter.ai
Otter.ai is one of the most well-known AI note-taking apps, often seen as a pioneer in this space. It’s an independent service that can listen in on meetings or conversations and provide live transcription and summaries. Otter started as a transcription tool but has evolved into a full-fledged AI meeting assistant. In 2025, Otter can automatically join meetings on your behalf to take notes, similar to Fireflies. It transcribes the meeting in real time so you can actually see a live transcript during the call (on the web or mobile app), and after the meeting, it generates an automated summary and highlights.
Image source: otter.ai
Key features of Otter.ai include its live transcription with speaker identification, summary generation, and action item detection. During a meeting, Otter’s virtual assistant (called OtterPilot) will join and start transcribing. You can follow along as it transcribes, which is helpful if you want to scroll up to see what was said a minute ago. Otter uses speaker diarization and even allows users to train a “voice print” – it can learn a particular speaker’s voice so that it labels them by name in the transcript for future meetings. After the meeting, Otter produces a succinct summary of the conversation. In fact, Otter advertises that it can condense a 1-hour meeting into a 30-second summary – giving you the main points at a glance. It also automatically pulls out any action items or tasks discussed, and can list them separately (for instance, “Action items: Alex will send the Q3 report; Jamie to schedule follow-up meeting” etc.). These action items can even be assigned to meeting participants within Otter. Another feature is the “Meeting Gems” which are essentially highlights like key quotes, decisions, or tasks that you or the AI can mark during the meeting. Users can manually highlight important bits, and Otter’s AI also tries to identify highlights. Otter.ai supports collaboration: after a meeting, the transcript is shared in a workspace where team members can comment, add photos or screenshots to provide context, or edit the text for accuracy. They also have a new feature called Otter AI Chat, which lets you query your meeting notes via an AI chatbot.
Limitations: Otter has been focused on English – it does not natively transcribe dozens of languages like some competitors ( If you need multi-language transcription, Otter may not be the best choice at this time. Another drawback is that Otter only records audio, not video. If you were hoping to get a video recording of the meeting as well, you’d need a different tool or to use the meeting platform’s recording feature; Otter will capture the audio and slides content (if you integrate it) but not the video of participants.
Pricing:
Basic - $0
Pro - $8.33/user/month
Business - $20/user/month
Enterprise - Custom pricing
Fathom
Fathom is a highly-rated AI meeting assistant that excels at recording conversations and delivering instant insights. It works across all major platforms – Zoom, Google Meet, and Microsoft Teams – and can be accessed via a desktop app, browser extension, or built-in integration (e.g. a Zoom App). Once enabled, Fathom automatically records your meetings (audio and video) and provides real-time transcription during the call. Users can mark important moments by clicking a highlight button, and Fathom will tag those in the transcript. Uniquely, Fathom generates an AI summary of the meeting within seconds of it ending. The summary isn’t just a generic recap; Fathom’s AI picks out key themes, decisions, and action items, and it can even produce different styles of summaries (e.g. a bulleted list of takeaways, a concise paragraph, etc.) on paid plans. Fathom also identifies action items and next steps automatically, and can draft follow-up emails based on the meeting content.
Image source: Fathom.video
Another standout feature is “Ask Fathom”, an AI assistant that lets you query your meeting recordings via chat. You can ask questions like “What decision was made about pricing?” and get an instant answer sourced from the transcript – essentially ChatGPT for your meeting notes. Moreover, Fathom offers powerful integration capabilities: it can sync meeting outcomes to your CRM and other tools. For example, it automatically logs call summaries, tasks, and highlights to systems like Salesforce, HubSpot, or Close CRM, which is invaluable for sales teams. Fathom also supports transcription in 25+ languages as of 2025, making it useful for global teams (though some competitors offer a broader language range).
Limitations: Currently, Fathom lacks a dedicated mobile application, which can hinder on-the-go access and flexibility for users who rely on mobile devices. Additionally, the platform does not support uploading and transcribing pre-recorded audio or video files, limiting its utility for processing past meetings or external recordings. Some users have reported that the generated summaries are not always accurate or complete, leading to potential misunderstandings if relied upon without review.
Pricing:
Free - $0
Premium - $15/user/month
Team Edition - $19/user/month
Team Edition Pro - $29/user/month
Conclusion
In 2025, leveraging an AI meeting assistant – a Minutes AI app – is one of the smartest ways to boost productivity and ensure no detail from your meetings are lost. The top 7 apps we reviewed each excel in different areas. If your team is already committed to a platform like Lark, Zoom, Meet, or Teams, the built-in AI tools for those might be the easiest and most seamless option. On the other hand, if you need a solution that works everywhere, standalone apps like Fireflies, Fathom, or Otter provide cross-platform flexibility and rich toolsets for managing meeting knowledge.
In many cases, you can even use a combination: for example, use Zoom’s built-in transcripts but also run Otter.ai for its advanced summaries, to see which you prefer. Some of these services offer a free trial or free tier, so you can experiment. The key takeaway is that AI meeting assistants have matured to the point where they reliably save you time by capturing accurate notes, generating summaries, and organizing action items automatically. They turn meeting conversations into searchable, shareable documentation with minimal effort from you.
By adopting one of these top Minutes AI apps, you can ensure that every meeting – whether it’s a quick sync or a lengthy brainstorming session – yields concrete, accessible notes and outcomes. But if you want to boost collaboration across the board, you need an all-in-one solution like Lark. With all the work tools you need on one platform, from documents to calendars, your team can communicate seamlessly across different apps, without the need to even deal with integrations. What’s more, you can realize significant savings by switching to Lark. Instead of paying for meeting assistants, video conferencing, chat, documents, and other essential work apps, you get everything with Lark. For example, a 100-employee company with Slack, Zoom, and Trello subscriptions can save $25,200 by switching to Lark's Pro plan.
