Meeting Agenda

Meeting Agenda

Meeting Agenda

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Stay organized and keep your team focused with this free meeting agenda template.

Stay organized and keep your team focused with this free meeting agenda template.

What is Meeting Agenda Template?

What is Meeting Agenda Template?

What is Meeting Agenda Template?

Meetings are vital to any organization, but without a structured plan, they often run long or veer off course. A meeting agenda template provides a clear format that outlines what will be discussed, by whom, and when. This agenda template for meetings includes fields for the item number, time allocated, topic, presenter/facilitator, objective, materials needed, and notes/comments.

By using this template for meeting agendas, everyone enters the meeting knowing the goals, their responsibilities, and what to prepare. Whether you're organizing a weekly check-in or a quarterly strategy session, this template will help you run your meeting with purpose and efficiency.

Who is this Meeting Agenda Template for?

Who is this Meeting Agenda Template for?

Who is this Meeting Agenda Template for?

This agenda template is a must-have for any organization—no matter the size or industry. It’s ideal for:

  • Team leaders managing recurring syncs

  • Project managers coordinating cross-functional updates

  • Executives leading strategic planning sessions

  • Facilitators planning workshops or brainstorming meetings

It’s also useful for:

  • Teams that meet regularly and need a consistent agenda meeting format

  • Individuals looking for a professional agenda example to follow

  • Anyone tasked with creating effective meeting agenda templates that keep discussions productive

Why use this Meeting Agenda Template?

Why use this Meeting Agenda Template?

Why use this Meeting Agenda Template?

Using a template for your meeting agenda helps your team get more out of every session. Here’s how:

  • Ensures all key discussion points are included

  • Keeps the conversation on track and time-efficient

  • Allows participants to prepare in advance

  • Creates a shared record of decisions and follow-ups

  • Helps divide responsibilities clearly across the team

  • Reduces the time it takes to plan meetings

Whether you're planning a one-on-one or a larger team sync, this agenda outline makes your meetings more effective. It also doubles as a meeting schedule template—keeping everyone aligned before, during, and after the session.

Get Started with Meeting Agenda Template.

Get Started with Meeting Agenda Template.

Get Started with Meeting Agenda Template.

Here’s how to get started with Lark’s template and a few best practices to make the most of it.

Getting started: 

  1. Click Use this template in the upper-right corner to sign up for Lark for free.

  2. After you sign up, you’ll be directed to the Meeting Agenda Template in Lark Base. Click Use This Template in the upper-right corner to use the template.

  3. Change the fields of the template to fit your needs.

  4. Use it as your go-to team meeting agenda template for recurring or one-off meetings.

Tips for an effective meeting agenda:

  • Share your agenda early: Send your meeting agenda template at least an hour before the meeting so attendees can prepare and suggest additions. 

  • Assign facilitators: Designate who will lead each agenda item to encourage preparation and accountability. 

  • Use the agenda during the meeting: Track notes and action items directly in the agenda template to keep everything in one place. 

  • Group related topics: Organize your agenda outline by theme to maintain a logical flow. 

  • Set time limits: Estimate how long each item will take and add a buffer to avoid overruns. 

By following these steps and tips, you’ll ensure that your team meeting agenda template works for you—before, during, and after every meeting.

FAQ

FAQ

Are there other agenda templates I can use?

How do meeting agenda templates improve productivity?

What should I include in my meeting agenda template?

Are there other agenda templates I can use?

How do meeting agenda templates improve productivity?

What should I include in my meeting agenda template?

Need help with this template?

Contact us to build a customized demo for you, for free!

Contact us

Need help with this template?

Contact us to build a customized demo for you, for free!

Contact us

Need help with this template?

Contact us to build a customized demo for you, for free!

Contact us

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