You, or any meeting participant, can create a discussion group to include all participants with one click, saving the effort of one-by-one invitations. In the meeting group, all participants can gain access to the meeting background, view event information and group announcements, jointly edit meeting notes, and record and share important information about the meeting. Once a meeting is over, the meeting initiator can convert the meeting group into a standard group chat, which is disassociated from the meeting event, so members can freely discuss more topics.
- 1.Create a meeting group
Go to Calendar, find the event, and click Create a meeting group on the event card. In the pop-up window, click Confirm, and a meeting group will be created to automatically include all participants in the event.
- 2.Create or edit meeting notes
Method 1: Create meeting notes on an event card
On the event card, you can click Create meeting notes.
Method 2: Create meeting notes in a meeting group
In a meeting group, you, or any member, can click Create meeting notes on the right sidebar. If you want to further edit the notes, click View meeting notes to enter the editing page.
Note: In a meeting group, the group announcement is by default a template for meeting notes. Any edits by any member to the group announcement will be saved in real time and will be visible to other group members.
- 3.Convert a meeting group to a standard group
Click Group Settings on the right sidebar of a meeting group and select Convert to Standard Group at the bottom.
- 4.Disband a meeting group
Method 1: Disband a meeting group in Group Settings
Click Group Settings on the right sidebar of a meeting group and select Disband Meeting Group at the bottom.
Method 2: Disband a meeting group by deleting events
On an event card, you can select Delete event and uncheck the Keep meeting group and convert it to a standard groupoption in the pop-up window to disband the meeting group.