I. Intro
The Rooms Admin integrates resource configurations, reservation management, and data statistics in one place. It achieves centralized and refined management of meeting room resources, improves room utilization rate, and creates a convenient reservation and management experience.
- •Unified configuration, flexible management:
- •Multiple reservation rules maximize meeting room utilization: The admin can set available times and ranges for meeting rooms to optimize their use. For special meeting rooms, the admin can also set approval processes or disable meeting rooms.
II. Steps
- 1.Add, edit, or delete meeting rooms
Adding meeting rooms: The admin can add company meeting rooms, individually or in batches in
Editing meeting room info: The admin can set meeting room names, countries/regions, capacities, and facilities (TVs, check-in sheets, projectors) to facilitate filtering meeting rooms.
Deleting meeting rooms: If an offline meeting room has been discarded or is no longer in use, the admin can delete that meeting room, and employees won't be able to view it.
- 2.Set meeting room approval
You can set approval processes for the rooms serving special purposes in
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- 3.Set reservation time
The admin can set the when reservations can be made, how long a reservation can last, and how far in advance reservations can be made options to optimize the use of meeting rooms.
Once set, members can view the reservation time restrictions for a meeting room when adding or selecting one. Reservations won't be made if they don't meet the requirements.
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- 4.Set reservation scope
The admin can enable reservation privileges for certain members or departments by setting a reservation scope in some meeting rooms.
Once set, only members that have reservation privileges can search for and reserve the meeting room in Calendar. Everyone else won't be able to search for or view these meeting rooms.
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- 5.Disable meeting rooms
When a meeting room requires maintenance, the admin can disable the meeting room and set time period, reason, and contacts. They can also choose to send notifications to any members that have already reserved the meeting room.
Once set, team members can't view, search, or reserve the meeting room during the period set by the admin. Members that have reserved the meeting room will receive a notice of cancellation.
Note: This feature is being internally tested. If you need to use it, please contact the
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Third-party connections
Meeting room API
To learn more, pleasego to
Operational and promotional skills
Once meeting rooms are configured in
Employee announcements: The administrator can use the following announcement templates to inform employees that
👩🏫 Meeting rooms can be reserved in Please reserve a meeting room first in Make it a habit of reserving meeting rooms and caring for public spaces. |
Getting help
If the administrator encounters issues while configuring or using
- •Agent: In
- •Customer Success team: You can also contact your Customer Success team to get additional help.