I. Intro

You can use Lark Calendar to create events and invite related guests. You can also send invitations to guests to remind them to join.

II. Steps

1. Create an event

Method 1: Create an event in Lark Calendar

Open Lark Calendar and click Create an event in the upper right corner. Alternatively, you can also click a date on the calendar to create an event for that day.

Method 2: Create an event in a chat

You can create an event in a private chat or in a group chat. To learn more, visit Check availability and share meeting invitations in chats.

2. Edit event information

On the event editing page, enter event information such as its title, time, and location. You can also set a recurring rule for the event.

3. Add event guests

On the event editing page, you can add event guests in the following ways:

Search: Use the search box to search for contacts, groups, or member emails and select the people you want to add.

Note: In addition to internal team members, you can also invite external members by searching for their names, emails, or groups. Once you've invited an external guest, the event will become an external event and an External label will be displayed at the top.

Batch add department members: Click Batch add under the search box and select Organization. Select a department to add all of its members to the event. You can also click Subordinate to view the member list for the organization and invite specific members to the event.

Note: Members added based on organizational structure will become independent guests and be listed in the event guest list.

After adding guests, you can see whether they are free or busy on the right of their name.

Note: If their status is not displayed on the right, click the Eye icon to view it.

You can also set event permissions for guests. If you don't want event guests to invite others, you can de-select Invite others. You can also allow guests to Modify event or See guest list. In addition, if a member's attendance at an event isn't mandatory, you can mark them as Optional.

4. Add a video meeting

If you'd like to use a video meeting (for example, online meeting or video livestream) for an event, click Lark video meeting.

The system will add a Lark video meeting by default. If you'd like to use other video meeting services, select Other video meetings in the drop-down menu, and then enter the URL for the video meeting. For example, if you'd like to use a livestream for your event, create a livestream first, then copy and paste the livestream URL into the box.

5. Add meeting rooms or event attachments

If you want to book an offline meeting room for this event, you can click Add rooms. If you want to share a document related to the meeting with everyone, you can click Add attachment to upload it.

6. Send event invitations

After editing event details, click Save. A pop-up window will ask if you want to send invitations to guests.

If you click Send, the guests will receive an event invitation notification from the Calendar Assistant.
If you select Don't send, the guests will only be able to find the event invitation in their Calendar.

7. Check whether guests have accepted the invitation

After sending an event invitation, you can return to Calendar and click the event that you've created. You can see whether guests have accepted or declined the invitation in Event Details.

If you need to quickly check who has declined the invitation, you can click your profile photo > Settings > Calendar and enable Notify me when someone declines my invitation. When someone declines an invitation, you will receive a notification from the Calendar Assistant.

III. FAQs

How many guests can attend an event?

Currently, a maximum of 5,000 people can attend an event.

How can I separately invite or delete specific guests in a group?

Find the group in the guest list and click the Expand icon to delete individual members.

III. FAQs

How many guests can attend an event?

Currently, a maximum of 5,000 people can attend an event.

How can I separately invite or delete specific guests in a group?

Find the group in the guest list and tap the Expand icon to delete individual members.