I. Intro

When an employee is working offsite, on a business trip, or working from home, you can enable the Offsite attendance feature and the Attendance system will automatically record the employee's location information.

Note: If this feature is not enabled, employees won't be able to record their offsite attendance in most situations. However, if the employees' leave or business trips have been approved beforehand, they can record their attendance while offsite.

II. Steps

1. Go to the settings page

Go to Attendance Admin > Group Settings page, and click Add attendance group or Edit an existing attendance group.

Note: To configure the settings for multiple attendance groups, click Bulk Set > select the attendance groups > click Bulk Set again to start setting.

2. Enable Offsite attendance

Under Attendance Settings, select Allow to clock in/out offsite. Once enabled, employees can clock in/out offsite when they are outside of the specified clock in/out area or not connected to the specified network.

3. Set up advanced attendance rules

You can further set advanced attendance rules to improve Offsite attendance verification and management.

Offsite attendance requires approval

Once enabled, whenever employees record their offsite attendance, they need to have an approved Out-of-office request or Business trip request that's relevant to the current attendance time period to record their offsite attendance. Otherwise, they will receive a prompt to submit an Out-of-office or Business trip request.

Note: If only one type of requests (Out-of-office requests or Business trip requests) is available, after employees tap Submit, the page will be redirected to the request form page that's available.

Filling in notes for offsite attendance

Once enabled, employees must enter notes to record their offsite attendance.

Note: If an employee has updated their offsite attendance, administrators can view the notes entered before and after the update in Attendance Admin.

Taking photos for offsite attendance

Once enabled, employees must take a photo to record their offsite attendance.

Note: If employees have updated their offsite attendance, administrators can view the photos uploaded before and after the update in Attendance Admin.

Allow employees to hide the detailed address

Once enabled, employees will see the new option Hide the detailed address (off by default) on their attendance page when they record an offsite attendance.

If an employee turns on Hide the detailed address, the offsite attendance address will only show province, city, district, and county information. Similarly, administrators will only be able to see province, city, district, and county information in Attendance Admin.

3. How do employees clock in/out

When employees are outside of the specified clock in/out area or not connected to the specified network, they can tap the Offsite button and enter the information required by their administrators to record their attendance.

III. FAQs

An employee doesn't work in a fixed place. I've enabled Offsite attendance, but the error message Please enter GPS attendance information appears when I try to submit. What should I do?

You can first create a random attendance location, and then turn on Offsite attendance. That way, employees can record their offsite attendance and the system will automatically record their attendance location.