This article provides an overview of attendance management roles, including their permissions and configuration steps.
I. Attendance management roles
1. Role descriptions
Category | Name | Description | Allocation suggestions |
1 | Company administrator | Role: Go to Feishu Admin > Settings > Administrator Permissions to set a super administrator (). Permissions: This role has all Attendance Admin management permissions, including for attendance group management, leave management, overtime management, and administrator settings. The management scope for this role is the whole organization. | We recommend you assign this role to company executives, such as the HR head. |
2 | Attendance app administrator | Role: Go to Feishu Admin > Settings > Administrator Permissions to set an administrator and grant this administrator Attendance app permissions (). Permissions: Like the company administrator, this role has all Attendance Admin management permissions, including for attendance group management, leave management, overtime management, and administrator settings. The management scope for this role can be specified as needed. | We recommend you assign this role to the managers of subsidiaries or departments within the company, such as the HR director of a branch company or a specific department. |
3 | Attendance administrator - Attendance group management | Role: Go to Attendance Admin > Settings > Administrator Permissions to set an administrator ().
| We recommend you assign this role to administrators in charge of attendance group, leave, and overtime management, such as employee attendance HR managers. |
Attendance administrator - Overtime management | |||
Attendance administrator - Leave management | |||
4 | Attendance group owner | Role: Go to Attendance Admin and select a specific group, leave type, or overtime rule to set its owner (). Permissions: Owners have management permissions for their own attendance groups, leave types, and overtime rules:
| We recommend you assign these roles to the people in charge of specific attendance groups, leave or overtime management, such as the attendance HR manager of group A. |
Attendance group sub-owner | |||
Leave owner | |||
Overtime owner |
2. Permission descriptions
The system implements strict permission isolation based on management scopes. This is reflected in two areas:
- •a. Administrators can only view and edit data within their own management scopes.
- ◦For example, suppose John is a group administrator whose management scope is Department A. If an attendance group contains employees from both Department A and Department B, John can only view data and schedule shifts for members of Department A.
- •b. Administrator permissions are restricted based on their different management scopes.
- ◦For example, suppose Sally is an Attendance app administrator with attendance group view permissions. Sally can't view attendance groups that don't contain any members in her management scope.
The permissions of each attendance administrator role are listed below:
II. Steps
1. Set company administrators and Attendance app administrators
Company administrators in Attendance Admin correspond to super administrators in Feishu Admin. Attendance app administrators correspond to administrators in Feishu Admin.
To add and configure company administrators and Attendance app administrators, go to Feishu Admin > Settings > Administrator Permissions.
Generally, to add an Attendance app administrator, you should create an administrator (not a super administrator) and set the relevant app permissions and department scope.
2. Set attendance administrators for attendance group management, leave management, and overtime management
Company administrators and Attendance app administrators can go to Attendance Admin > Administrators > Administrator Settings to add and configure attendance administrators.
After clicking Add Administrator:
2.1 Select the administrator to add (you can only add members in your management scope).
2.2 Set the management scope for the administrator (you can only set departments and members in your own management scope).
2.3 Configure the management permissions of the administrator.
3. Set attendance group owners, leave owners, and overtime owners
Company administrators, Attendance app administrators, and attendance administrators can go to the Attendance Admin to set the owners of specific attendance groups, leave types, and overtime rules.
- •Set attendance group owners or sup-owners: Go to Attendance Admin > Group Settings and add or edit a group. You can add and remove members in the attendance group owner and sub-owner fields.
- •Set leave owners: Go to Attendance Admin > Leave Types and add or edit a leave type. You can add and remove members in the leave owner field.
- •Set overtime owners: Go to Attendance Admin > Overtime Rules and add or edit an overtime rule. You can add and remove members in the overtime owner field.
Note: By default, the rule creator is the rule owner, but you can add other members and delete existing owners.
IV. FAQs
Why can't an attendance group owner see their attendance group anymore?
Common reason: This usually happens when the organization structure of the attendance group is changed.
Solution:
- 1.View new attendance group information
Go to the Attendance app and click the attendance rule at the top. View the new attendance group name and owner.
- 2.Add management permissions
Contact the new group owner and ask to be added as an owner of the attendance group.