Applicable scenario: Team task management
Functions: Docs, Sheets, Calendar, Workplace apps
It involves more people, more complicated work, and a greater scope. It has higher requirements for communication and collaboration and the overall tempo is faster.
The following Lark best practices can help you clarify and break down your goals into detailed tasks to be implemented by specific people. This will help you strengthen communication improve the team's task management efficiency.
📌 Use OKR to Break Down Goals
| Set feasible goals with measurable results
Tasks are meant to support and achieve a goal. Therefore, before focusing on specific projects and tasks, we need to make sure that the team members have a clear understanding of the overall goal. This way, they can work in a targeted manner. Objectives & Key Results (OKR) is an effective tool that can help you achieve goals and promotes implementation and cooperation.
Here, Objectives are the goals the team wants to accomplish and Key Results are a series of important measurable results that can be used to evaluate whether an objective has been achieved.
Create an OKR file that clearly and concisely lists the objectives for the team in the current stage and the corresponding key results. For example:
At ByteDance, everyone from the CEO on down creates their own bi-monthly OKR plans and uses them to guide their work. At the end of every two months, employees and teams carefully evaluate and review their OKR plans and adjust and calibrate the direction of their work.
🔖 Create Project Planning Documents
| Provide ample context and assign tasks to specific people
After using the OKR method to clarify your goals, you can further break down your Key Results into specific projects and assign them manpower and time.
You can select a template from Lark Docs' library to quickly draw up a planning document and then invite project members to collaboratively edit it.
📆 Create a Public Project Calendar
| Make key stages clearly visible and regularly align progress
Create a public calendar project and mark the times of key stages so the team can intuitively see the project progress.
Set up regular meetings, such as daily and weekly project meetings, so that everyone can conveniently communicate in real time and get on the same page.
📊 Create a Project Progress Chart
| Visualize the progress of specific tasks
In addition to marking the times of key stages on the project calendar, you can use task project charts or Gantt charts to show the detailed progress of each task. These charts should be updated by the task leaders.
Create a Gantt project chart to track the progress of each task over time. You can select the Gantt Chart template from Docs template library.
This way, team admins can fully understand the progress of the work and team members can see the actual progress of each sub-task, facilitating cooperation and collaboration.
💻 Use More Apps to Assist in Management
| Smart management, comprehensive assistance
In addition to the above management tools and methods, you can find more task management apps on the Workplace to suit your needs.
💐 Lark hopes that it can empower remote collaboration within enterprises and teams through efficiency tools and help enterprises or teams improve task management efficiency and enhance their competitiveness.
💗 Lark is here to bring efficiency to your office.