Having an efficient and well-maintained corporate system not only saves operation costs, but also helps employees learn more about the company and employee benefits. However, this ideal situation isnt always achieved and many companies are facing problems such as disorganization of documents, untimely updates, information leak, etc.
Docs is here to help It effectively solves the above problems
1. Use Docs to organize the
You need to first import relevant company documents onto Docs. Next, create a master and build up the framework of corporate system by organizing hyperlinked under their corresponding sections. Employees can use the master as a menu to find information they need.
2. for employees
The owner can permissions to all-staff groups set permissions to Can view. In this way, all employees in the company will be able to read and comment on the , but are restricted from editing.
Note: oul need to permissions of the master as well as all other hyperlinked
3. Put the at an accessible location
You can put a link to the master in the all-staff group announcement. You can also create a Shared Folder accessible by the all-staff group, and move the master into this Shared Folder, making it more convenient to grant to everyone in the company, including employees.
Note: Docs g edit by default to members of the Shared Folder. Therefore, if you decide to use a Shared Folder, youll need to
💡How to prevent leak?
There are two methods
Method 1: et permissions. The owner can click Share, and select Colleagues with the link can view. In Settings-Security, select People who can edit can copy, print, or export the file.
Method 2: he administrator can go to thedmin onsoleSecurity Strategy- Permissions, Don't allow to share with .
Note: Docpermissionwill apply to all within the company.