Lark helps your company keep track of your employees' health situations while they work at home during the outbreak, as well as make sure the company policies are distributed promptly.

By reading this article, you'll learn how to use the Pneumonia Advisories app, Lark online forms, Health Report and Announcements apps all together to collect and share information about the outbreak.

Note: Starting from Jan 29, 2020, all users can use the Health Report app. If you have any questions this article does not answer, please contact customer service.

Form and Health Report for team health management

Administrators can use online forms or Health Report to tabulate employees' travel info and health status during the outbreak to grasp the company's situation.

Option 1: Use online forms to collect employee information

Employees will be reminded to fill out coronavirus daily reports every day. The supervisor then can conduct the analysis.

📱 Option 2: Use Health Report to collect employee information

•Administrators of registered users will need to configure the app before using. They have to first obtain the app from the App Directory, and activate the app for employees. Click here to know how to set up Health Report.

•Employees can use the following two methods to complete health reports:

Method 1: The employee who needs to report will receive a card reminder. Open the Health Report BOT message interface on the phone and select file report.

Method 2: Open Lark - Workplace - Health Report on the phone and complete the report.

⛑ Announcements makes sure everyone is up to date on the latest outbreak data

Employees who are responsible for data collection can report data, policies of the company and country to all employees via Announcements.

Note:

•Companies can use Announcements to regularly send forms and policy notifications to employees to make sure everyone is notified.

•Only company and announcement administrators have the permission to issue announcements.

🍃 Announcement App Usage Guide

Lark users can enable the Announcement app. Company administrators click Workplace - App Directory in admin, locate the app in the list, and click the button to the right of Enable app and configuration availability to grant permission to all employees. Announcement app is only available in the commercial version.

Administrators can select to push announcements to all employees or choose to notify a particular group. Once the recipients have been notified, you can get started on editing the announcement's content. Announcement supports Chinese and English. You can even insert images!

After submitting, the administrator can enter the verification code into the Announcement back-end pop-up window. The announcement will then be sent to employees. Announcement also supports advanced editing and notifications. Click here for details.

Scroll right to view the complete announcement template.

🗒 Outbreak Notification Template

[Jan 25 Daily Report-2]: Important Notice Regarding Novel Coronavirus Outbreak Control and Prevention

I. Company Outbreak Control

1. As of Jan 25, 2020, at 23:30, the National Health Department confirmed that none of our employees were diagnosed or suspected of infection.

- Diagnosed or suspected novel coronavirus infection: X

- Close contact with novel coronavirus: X

- Suspected exposures to novel coronavirus: X

2. Company's internal situation:

1）Cases of fever: total X people, X people released or recovered, the remaining with low-grade fevers outside of infected areas are quarantined at home under observation.

2) Special attention: X people

- X cases: Relatives of medical personnel who treated coronavirus patients are currently healthy; etc.

II. Preventative Measures and Material Supplies

1）Medical masks: The company has X0, 000 N95, KN95, etc. face masks in stock. New orders for medical masks will be available.

2）Other supplies: The company purchased sufficient quantities of disinfectant, and thermometers to ensure the safety of the office.

The company is closely following updates of the outbreak. All preventative measures will be adjusted according to the situation. Please follow this account for updates.

Novel coronavirus prevention updates to employees: XXX