Welcome to Lark! This operation guide is designed to help new super admins use the Admin back end.
This document will teach you how to configure company settings so you can get work done more efficiently!
After completing the following three setting steps, your company can start using Lark!
Step 1: Modify Basic Info
💡 To differentiate your company, click Settings - Company Info. Here, you can personalize the company logo, name, and more. On this page, click Edit to change the relevant information.
Step 2: Create Departments and Add Employees
🚀 Congratulations, you have personalized your company info! Next, let's create departments for your company and add employees to create your basic organizational structure.
Create Departments
For more convenient and hierarchical enterprise management, you can create multiple departments. Go to Admin - User and Department and click the + icon. If your company has few departments, you can select Add Department to create departments one by one. If you have a lot of departments, you can select Import Department to download the import template form. Fill in this form and upload it to create multiple departments at once. Click here for a more detailed explanation of the department creation procedure.
Note: When creating departments, you can also create department groups and set the employee types you wish to include in these groups. For example, you can only permit full-time employees to join, preventing interns, outsourced personnel, and other employee types from joining.
2. Add Employees
After creating departments, you need to add employees into them. If you do not have many employees, click Add User to add employees one by one. If you have many employees, click Import/Update to download an import template. Fill out this template and then upload it to add multiple employees at once.
If you do not have the complete information for all your employees, turn on Enable Invitation so you can invite employees to join the department by sharing team codes, QR codes, or links with them. You can alsoselect invite employees to join the organization to add them all into the company and then adjust the departments. Or, you can give invitation permission to normal users. To do this, go to Settings and configure the relevant permission settings. Click here for a more detailed explanation about how to let employees join the company themselves.
🔥 Notes
1. Employees must activate their accounts: After admins add employees, the employee accounts are not yet activated. Employees must log in to Lark and join the company to activate their accounts. You must ensure that all employees have logged in to Lark and activated their accounts. If some employees have not activated their accounts, a reminder is shown on the user and department management interface, as shown below. You can click Invite Now to remind these employees to activate their accounts.
2. Employee info visibility: After adding employees, you can click Contacts - Contact Settings to set whether employees can view each other's mobile numbers and contact information. Click here for more information about contact settings
Step 3: Add Various Admins
👏 Congratulations, you have now created departments and added employees! As you know, one person cannot efficiently manage all the aspects of a company. Therefore, you need to add more super admins and other types of admins to help you manage the company. A single company can have up to 100 super admins. Super admins have all management permissions except the ability to disband the company.
Add Super Admins
Click Settings - Administrator Permissions - Add Super Administrator. Then, enter the name, email, or mobile number of the user to create a super admin and click Confirm.
Add Admins
In addition to super admins, you can also add normal admins and grant them a permission group. This way, they can help the super admins better manage company resources. For example, you can set admins who have the permission to modify the company name or change meeting room resources and offices.
Click Settings - Administrator Permissions to go to the administrator page. There, click Add Administrator.
On the add administrator interface, select the permissions to be granted to the administrator. During permission configuration, you can select an appropriate permissions group for the new admin. If there is no appropriate permissions group, click Add Permissions Group to create one. You can also grant the admin permissions in addition to those in the permissions group. To more precisely set the administrator's permissions, you can go to User and Department to manage the department scope of the admin. Click here for more information about permissions group settings.
✌ Congratulations, you have completed Admin initialization! You and your coworkers can now use Lark 's basic collaboration features!
🎉 If you encounter any problems using Lark, click on your profile photo - Customer Support to find the answers you need. Lark is always at your side.