I. Intro
- •Viewing at your own pace: Read content at your own pace. You can temporarily leave the team to browse freely, and return to the team to catch up with the presentation.
- •Cross-screen collaboration: Shared screen, multi-user collaboration, real-time commenting and editing, and creating content during communication.
- •Multi-client friendliness: Whether you are using a mobile device, a notebook, or a large share screen, Magic Share automatically adapts to your device, with the definition completely restored.
Note: Please update Lark to Version 3.24 or higher to access this feature.
II. Steps
- 1.Start sharing
Desktop
- •In a video meeting, click the Share icon on the control bar.
- •Under the Basic tab, click on the Magic Share icon to select Docs or Sheets or MindNotes to be shared.
Tips: Use the search bar to search for documents you want to share or upload.
- •To share a new document and create content together with your group, click on New Docs, and select from New Docs, New Sheets and New MindNotes.
- •Alternatively, click on the Import tab > Upload local files to import files to Lark and click on the file to share it. Currently, Lark supports Word, Excel, PowerPoint and PDF files.
Mobile
- •In a video meeting, tap on the Share icon in the control bar. Under the Share Docs section, select the document or file you want to share.
Tips: Click on More to view more files or search for files using the search bar.
- •To share a new document and create content together with your group, click on New Docs, and select from New Docs, New Sheets and New MindNotes.
Note: Lark mobile currently doesn't support uploading local files for Magic Share.
- 2.During the meeting
2.1 Follow the presenter
Click To presenter to follow the presenter's pace when viewing the file.
2.2 View at your own pace
Simply click anywhere or scroll to view the file at your own pace.
2.3 Zoom in and out of Magic Share documents
The presenter and other participants can click the + or - icon on the action bar to zoom in or out of Magic Share documents. By default, the zoom level is set to 100%. The display can be resized between 50% to 300%. Click the 1:1 icon to resume the default display size.
The presenter and other participants can zoom in and out of documents on their own devices without affecting the display seen by other participants.
- •If the presenter zooms in or out of a Magic Share document, this does not affect the display seen by other participants.
- •If a participant zooms in or out, they will continue to browse content in the To presenter status and will not be switched to free browsing status.
Note: Zooming in and out of Magic Share takes immediate effect. When you re-share or re-join the meeting, the Magic Share document will resume its default size.
2.4 Take over sharing
Click Take control to take over sharing the file.
You'll be prompted to confirm taking over. Once you start sharing, other participants will follow your pace when viewing the file.
2.5 Copy the link to the file
Click Copy file link to copy the link to the file that's being shared. You can then share the link with others.
2.6 Open Magic Share embedded Docs in a browser
When there are other embedded Docs in Magic Share Docs, the person sharing and other participants can use the shortcut Cmd + left click or right click the embedded Doc, then select Open in browser to redirect to the browser. It won't affect the participants to follow the person sharing to browse the content.
You can also right click the embedded Doc then select Copy link to access and share the link of the embedded Doc, without opening the Doc and copy the link.
2.7 View current Magic Share Doc's notifications
When initiating or viewing Magic Share and someone has @mentioned you, commented on your Docs, or replied to your comment, click the notification icon on the sharing action bar to quickly view the notifications related to you in this Doc. Click a notification to automatically redirect to corresponding position in the Doc, and quickly reply to and process messages efficiently.
When the current Doc contains unread notifications, the number of unread notifications will be displayed on the notification icon. When there are more than 3 unread notifications, you can click Mark all as read on the notification panel in the upper-right corner to clear the unread sign with one click.
2.8 Pass on sharing
Click Pass on sharing to have someone else take over sharing the file. You'll need to update your app to the minimum version required for this feature first.
2.9 Stop sharing
Click the Stop sharing button at any time to stop sharing.
III. FAQs
Will changing presenters affect the view of other participants?
Participants who have been following the presenter will have their screen synchronized with the new presenter. Participants who have been viewing the document at their own pace will not be affected.
How can I pass the sharing to others?
Click Pass On Sharing on the action bar and then choose one of the participants to become the presenter of the current content.
If the presenter click on an embedded link in the shared document, will other participants see the redirected page?
Yes. Participants who are following the presenter will see the redirection as well. To return to the previous page, click on the leftward arrow icon at the bottom of the screen.
Why can't I find the file I want to share?
The Magic Share icon under Share > Basic will only display files in Lark Docs.
To share a local file, you have to first upload it to Lark by clicking on Import > Upload local files. Currently, Lark supports several file types including Word, Excel, PowerPoint and PDF.
What are the system requirements?
- •Windows: Windows 7 or higher.
- •Mac: macOS 10.11 or higher.
- •Android: Android 8.0 or higher, with a minimum memory or 3 GB.
- •iOS: iOS 11 or higher.
Who owns the new Docs created during a video meeting?
The person who created the new Docs will be its owner. Other participants of the meeting will have edit permissions.
Can participants edit an imported file in Magic Share?
No. When local files including Word, Excel, MindNotes, PowerPoint and PDF files are imported for Magic Share, participants can only view and comment. They won't be able to edit the file.