This article summarizes new features and feature optimizations of Admin.

2022.06

Search for members using user IDs

Administrators can now search for members with their user IDs in the admin console. Applicable scenarios include: searching for members in Members and Departments; assigning Department supervisors and Department group owners; adding members to User Groups or Roles; adding administrators or super administrators; configuring User Permissions and Security strategy.

Set watermarks based on the organizational structure

Enterprise edition administrators can differentiate the watermark settings by department, member, and user group.

To learn more, visit: Set watermarks based on the organizational structure

Set up file operation permissions for members by setting IP fences

By setting IP fences, administrators can limit the file permissions of organization members and set which network segments are allowed or restricted to better protect organization privacy and avoid data leakage.

To learn more, visit: Set up file operation permissions for members by setting IP fences

Set to turn on or off Red dot badges for new moments

When turned on, a red dot will appear on the upper right corner of the Moments icon when there are new moments posted by other members, making it easier to check out new updates.

To learn more, visit: Manage Moments

2022.05

Turn on two-step verification for organization members

Once the administrator turns on two-step verification for their organization, all members of the organization will have to complete both a password and verification code authentication when they log in or switch to their organization account. Two-step verification makes both corporate and personal data more secure.

To learn more, visit: Turn on two-step verification for organization members

2022.04

Assign Business email passwords for members

The organization's admin can assign passwords for members when adding members in the admin console. Members can use the Lark Business email address and password assigned by the admin to log in to Lark directly on Lark app.

To learn more, visit: Password Management for Lark Business Mail Users

2022.02

Set aliases for members

Administrators can add aliases for members in Lark admin console. Once set, members‘ aliases will be displayed in chats, profile pages and so on. Members can also search for other people using their alias.

To learn more, visit：How to set aliases for members？

Lark account services upgrade

members will only receive an invitation in Lark or from their contact methods, when the administrator has added members via phone numbers or email addresses. Users can choose either to Accept or Decline the invitation, and only members who have accepted the invitation will join the organization. If they have declined the invitation, their info in the admin console will be deleted.

To learn more, visit：Why can't members see the new organization on the navigation bar？

2022.01

Set up "Attendance by taking photos"

Allow employees to take photos to clock in and out to help organizations verify employees’ clock in/out environment. All photos taken will be automatically watermarked with clock in/out time, location, and employee information.

To learn more, visit：Attendance rules | Set up "Attendance by taking photos"

2021.12

Super administrators can use reports to view email usage information.

Super administrators can use reports to view email usage information. These reports show the total emails sent and received per day, internal and external emails sent, internal and external emails received, and other data. In addition, you can view and export data for specific departments.

To learn more, visit：View member email usage in reports

Forward or delete submitted approvals on Lark Approval

Improve efficiency and intervene abnormal processes with Lark Approval. Administrators can transfer, view and delete processes. Boost approval speed & configure settings to ensure accurate approvals.

To learn more, visit：Forward or delete submitted approvals

2021.11

Trust parties

Trust parties are cross-party management mechanisms on Lark that help companies carry out safe and efficient cross-company collaborative tasks. With these configurations, enterprises can communicate with local IT and service outsourcing companies within a controlled scope.

To learn more, visit Trust party, and Configure a trust party.

2021.09

[Enterprise] Dynamic groups

Dynamic groups can help administrators manage members in your company by automatically arranging and grouping them into groups depending on filtering rules.
For example, administrators can create a dynamic group of All interns, in that way all new hires that meet the filtering rules will be automatically added to this user group.

Released on: September 10
To learn more, visit Initialize Admin | Set up dynamic groups

Administrators can use email protection rules in Lark Mail to redirect emails

If an email triggers a rule, the original recipient will not receive the email. The email will be sent to the specified email address by default.

The sender can't view the redirect/CC/BCC email address.

The recipient address of the redirected/CC/BCC email will be displayed before the body text.

Released on: September 1
To learn more, visit App Management｜Set data protection rules for email

2021.08 updates

Manage employee chat permissions

Business and Enterprise super administrators can set whether employees can initiate chats with one another through the Lark app.
Currently, super administrators can set the following chat permissions:

Whether A can start a chat, or initiate a video call or phone call with B.

Whether A can add B to a chat group.
Whether A can send B buzz messages.
Whether the Lark app displays Docs Assistantnotifications for B when A comments on B's documents or uses the @ function.

Released on: August 27
To learn more, see Initialize Admin | Managing Employees' Chat Permis

Visible scope of business card fields

Business and Enterprise super administrators can configure the visible scope of employees' business card fields to specify whether a specific user can view a specific field of an employee.
You can select Visible to all, Visible to company, or Visible to none, or customize your own rules as needed. In Custom rules, you can configure whether a specific user can view a specific field.

Released on: August 27
To learn more, see Security | Manage Field Visible Scope On User's Profile

2021.05 updates

Set sensitive word filter on Lark Admin

Administrators can set sensitive words for the company. When a member triggers any sensitive words recorded within private chat, group chat, or topic group, the message will be intercepted. This helps enhance security measures and prevent the leakage of internal data.

Released on: May 10
Learn more: Set sensitive word filter on Lark Admin

2021.04 updates

Set QR code to check in and reserve available meeting rooms

Administrators can enable the QR code check-in feature for meeting rooms to save related hardware costs. After successful setup, administrators can print out the QR code for each meeting room.
Members can scan the QR code to check in within the time limit, or else the meeting room will be released. Also, members can scan the QR to instantly reserve available meeting rooms.

Released on: April 27
User guide: Set QR code check-in for meeting rooms

One-click to export meeting room data

Administrators can export meeting rooms data in Lark Admin to review usage and room reservation statistics. Exportable data includes meeting room ID and name, capacity, status, who made a reservation, the number of invited participants, meeting name, and time.

Released on: April 21
User guide: Export Meeting Room Data

2021.01 updates

Customize your Enterprise Template

Administrators can go to Docs > Template Management to set up Enterprise Template and add new ones to the existing gallery.
Administrators can notify the group of the changes.
Customizing the template gallery can greatly improve members' efficiency when they are creating new Docs.

Released on: January 19
Note: This feature is still in beta testing, if you'd like to try it, please contact our customer service or sales staff.

View the storage space used by each team member

Super administrators can see how much storage space each team member is using in ascending or descending order.
The display of total and used storage space is now available in the management module. Please note that only local files saved to Docs module are currently supported for calculation.

Released on: January 14

Check out your mail storage space

Lark admin now supports viewing your space usage for mail. Go to Reports > My Equity > Mail Storage Space to view your storage details.

Released on: January 8

2020.12 updates

Storage space calculation is adjusted

Starting from December 17, 2020, file attachments in chats will no longer occupy purchased storage space

Released on: December 17
User guide: How is Lark's storage calculated?

Lark Admin page layout updated

The overall page color adjusted
The "View All" button added to the left navigation bar to show a portal to all features, including those you have or have no permissions to access
The name and identity of the current team displayed in the upper-right corner (founder, super administrators and administrators)

Exchange calendar sync supported

Company super administrators can sync the Exchange calendar data of all employees to Lark Calendar.
After the settings are completed, any new events or any edits to existing events in Lark and Exchange will be synced bidirectionally.

Released on: December 7
User guide: How to sync Exchange Calendar with Lark Calendar?

2020.09 updates

"Department Management" module added on Member and Department page

Supported disbanding department/all-staff groups in Lark Admin
Supported converting department/all-staff groups to common ones
Supported setting names and owners of department/all-staff groups in Lark Admin
Supported batch viewing information of existing departments in a list
Supported batch editing department settings

Released on: September 24
User guide: Create department and department group

2020.08 updates

Supported settings to keep or delete the untransferred documents of a separated employee in Lark Admin

When you have marked an employee as separated but didn't select "Transfer to other users" on the Terminate Employee page, the documents will be reserved by default to prevent data loss.
Administrators can change this setting to reserve or delete untransferred documents.

Released on: August 20

2020.07 updates

Team members can exit a team voluntarily

General members can exit from the teams they no longer need in Contacts - Organization.
For more information about the procedure, see FAQ | How to leave a team?.

Released on: July 21

Contacts management supported in mobile admin mini program

Company administrators and contacts administrators can perform the following actions in the mobile admin mini program:

Add a department.
View or modify a department.
Delete a department.
Add a member to a specified department.
View or modify member information.
Mark a member as offboarded.

For more information about the procedure, see Mobile | Manage Members and Departments.

Who can perform this action: company administrators and contacts administrators
Released on: July 20

2020.05 updates

Docs can be managed in the admin site

Administrators who have enabled this permission can manage all the Docs owned by the company in the admin site. This include filtering and searching for desired files, moving, deleting, recovering and erasing selected files, either individually or in batches, to enjoy more efficient management of company files.
For more information about the procedure, see App Management | Manage Docs files from Admin.

Who can perform this action: super administrators and the administrators who have enabled this permission

2020.04 updates

Mobile client of company management was released

Administrators can modify company information on the mobile client or add super administrators.
For more information about the procedure, see Mobile App | How to Edit Company Info?.

Who can perform this action: only super administrators and the administrators who have the permission for company information
Released on: April 13

2020.03 updates

New individual users are allowed to delete their accounts

Individual users can now delete their accounts.
For more information about the procedure, see Delete Personal Accounts.

Who can perform this action: individual users
Released on: March 19

Industry and size fields added to the company information page

You can add the industry and staff size information in the admin site.

Who can perform this action: company administrators
Released on: March 11

2020.02 updates

New permission system was launched, with administrator permissions upgraded

Administrators are divided into two types: super administrators and administrators.
Super administrators own almost all permissions, while administrators only own part of the permissions.
Administration turns from role-based to administrator-based, and administrators can assign permissions to other administrators.
With this upgrade, the administration scope has been refined to the most extent possible to meet the increasingly refined management requirements.

Released on: February 23