This article summarizes new features and feature optimizations of Admin.
2021.09
[Enterprise] Dynamic groups
- •Dynamic groups can help administrators manage members in your company by automatically arranging and grouping them into groups depending on filtering rules.
- •For example, administrators can create a dynamic group of All interns in mainland China, in that way all new hires that meet the filtering rules will be automatically added to this user group.
Released on: September 10
To learn more, visit Initialize Admin | Set up dynamic groups
Administrators can use email protection rules in Lark Mail to redirect emails
- •If an email triggers a rule, the original recipient will not receive the email. The email will be sent to the specified email address by default.
- ◦The sender can't view the redirect/CC/BCC email address.
- •The recipient address of the redirected/CC/BCC email will be displayed before the body text.
Released on: September 1
To learn more, visit App Management｜Set data protection rules for email
2021.08
Manage employee chat permissions
- •Business and Enterprise super administrators can set whether employees can initiate chats with one another through the Lark app.
- •Currently, super administrators can set the following chat permissions:
- ◦Whether A can start a chat, or initiate a video call or phone call with B.
- •Whether A can add B to a chat group.
- •Whether A can send B buzz messages.
- •Whether the Lark app displays Docs Assistantnotifications for B when A comments on B's documents or uses the @ function.
Released on: August 27
To learn more, see Initialize Admin | Managing Employees' Chat Permis
Visible scope of business card fields
- •Business and Enterprise super administrators can configure the visible scope of employees' business card fields to specify whether a specific user can view a specific field of an employee.
- •You can select Visible to all, Visible to company, or Visible to none, or customize your own rules as needed. In Custom rules, you can configure whether a specific user can view a specific field.
Released on: August 27
To learn more, see Security | Manage Field Visible Scope On User's Profile
2021.05 updates
Set sensitive word filter on Lark Admin
- •Administrators can set sensitive words for the company. When a member triggers any sensitive words recorded within private chat, group chat, or topic group, the message will be intercepted. This helps enhance security measures and prevent the leakage of internal data.
Released on: May 10
Learn more: Set sensitive word filter on Lark Admin
2021.04 updates
Set QR code to check in and reserve available meeting rooms
- •Administrators can enable the QR code check-in feature for meeting rooms to save related hardware costs. After successful setup, administrators can print out the QR code for each meeting room.
- •Members can scan the QR code to check in within the time limit, or else the meeting room will be released. Also, members can scan the QR to instantly reserve available meeting rooms.
Released on: April 27
User guide: Set QR code check-in for meeting rooms
One-click to export meeting room data
- •Administrators can export meeting rooms data in Lark Admin to review usage and room reservation statistics. Exportable data includes meeting room ID and name, capacity, status, who made a reservation, the number of invited participants, meeting name, and time.
Released on: April 21
User guide: Export Meeting Room Data
2021.01 updates
Customize your Enterprise Template
- •Administrators can go to Docs > Template Management to set up Enterprise Template and add new ones to the existing gallery.
- •Administrators can notify the group of the changes.
- •Customizing the template gallery can greatly improve members' efficiency when they are creating new Docs.
Released on: January 19
Note: This feature is still in beta testing, if you'd like to try it, please contact our customer service or sales staff.
View the storage space used by each team member
- •Super administrators can see how much storage space each team member is using in ascending or descending order.
- •The display of total and used storage space is now available in the management module. Please note that only local files saved to Docs module are currently supported for calculation.
Released on: January 14
Check out your mail storage space
- •Lark admin now supports viewing your space usage for mail. Go to Reports > My Equity > Mail Storage Space to view your storage details.
Released on: January 8
2020.12 updates
Storage space calculation is adjusted
- •Starting from December 17, 2020, file attachments in chats will no longer occupy purchased storage space
Released on: December 17
User guide: How is Lark's storage calculated?
Lark Admin page layout updated
- •The overall page color adjusted
- •The "View All" button added to the left navigation bar to show a portal to all features, including those you have or have no permissions to access
- •The name and identity of the current team displayed in the upper-right corner (founder, super administrators and administrators)
Exchange calendar sync supported
- •Company super administrators can sync the Exchange calendar data of all employees to Lark Calendar.
- •After the settings are completed, any new events or any edits to existing events in Lark and Exchange will be synced bidirectionally.
Released on: December 7
2020.09 updates
"Department Management" module added on Member and Department page
- •Supported disbanding department/all-staff groups in Lark Admin
- •Supported converting department/all-staff groups to common ones
- •Supported setting names and owners of department/all-staff groups in Lark Admin
- •Supported batch viewing information of existing departments in a list
- •Supported batch editing department settings
Released on: September 24
User guide: Create department and department group
2020.08 updates
Supported settings to keep or delete the untransferred documents of a separated employee in Lark Admin
- •When you have marked an employee as separated but didn't select "Transfer to other users" on the Terminate Employee page, the documents will be reserved by default to prevent data loss.
- •Administrators can change this setting to reserve or delete untransferred documents.
Released on: August 20
2020.07 updates
Team members can exit a team voluntarily
- •General members can exit from the teams they no longer need in Contacts - Organization.
- •For more information about the procedure, see FAQ | How to leave a team?.
Released on: July 21
Contacts management supported in mobile admin mini program
- •Company administrators and contacts administrators can perform the following actions in the mobile admin mini program:
- ◦Add a department.
- ◦View or modify a department.
- ◦Delete a department.
- ◦Add a member to a specified department.
- ◦View or modify member information.
- ◦Mark a member as offboarded.
- •For more information about the procedure, see Mobile | Manage Members and Departments.
Who can perform this action: company administrators and contacts administrators
Released on: July 20
2020.05 updates
Docs can be managed in the admin site
- •Administrators who have enabled this permission can manage all the Docs owned by the company in the admin site. This include filtering and searching for desired files, moving, deleting, recovering and erasing selected files, either individually or in batches, to enjoy more efficient management of company files.
- •For more information about the procedure, see App Management | Manage Docs files from Admin.
Who can perform this action: super administrators and the administrators who have enabled this permission
2020.04 updates
Mobile client of company management was released
- •Administrators can modify company information on the mobile client or add super administrators.
- •For more information about the procedure, see Mobile App | How to Edit Company Info?.
Who can perform this action: only super administrators and the administrators who have the permission for company information
Released on: April 13
2020.03 updates
New individual users are allowed to delete their accounts
- •Individual users can now delete their accounts.
- •For more information about the procedure, see Delete Personal Accounts.
Who can perform this action: individual users
Released on: March 19
Industry and size fields added to the company information page
- •You can add the industry and staff size information in the admin site.
Who can perform this action: company administrators
Released on: March 11
2020.02 updates
New permission system was launched, with administrator permissions upgraded
- •Administrators are divided into two types: super administrators and administrators.
- •Super administrators own almost all permissions, while administrators only own part of the permissions.
- •Administration turns from role-based to administrator-based, and administrators can assign permissions to other administrators.
- •With this upgrade, the administration scope has been refined to the most extent possible to meet the increasingly refined management requirements.
Released on: February 23