This article describes how to manage joining permissions and participant microphone settings from an event card in Calendar.
Note: The minimum version required for this feature is 3.42 on desktop and mobile.
On an event card, click the settings icon to the right of the Start/Join video meeting button to see the settings for the meeting.
Note: Only users who can edit the event can use this feature.
Manage joining permissions
Currently, three options are available:
- •Only people from the organizer's company can join.
- •Only event guests can join.
If you select Anyone can join, anyone can join the meeting.
If you select Only people from the organizer's company can join, only people from the event organizer's company can join the meeting.
If you select Only event guests can join, only event guests can join the meeting. Once the meeting starts, this setting will show up as Only selected contacts and groups can join on the Host controls panel. If you click Edit, you'll see that Event guests is selected as the category of people who can join the meeting.
If you select Place people without joining permissions in lobby on entry, people without joining permissions will enter the lobby when they join the meeting. The host can choose to admit them or remove them.
If you deselect Allow participants to join before organizer, only the meeting organizer can start the meeting. People will see a notification that says "Please wait for the organizer to start the meeting" when they join the meeting. After the meeting organizer starts the meeting, people with joining permissions will join the meeting automatically.
Note: After the meeting starts, the host can change joining permissions by clicking Host controls on the control bar. To learn more, see Set joining permissions.
Manage participant microphone settings
If you deselect Mute on entry, all participants will be muted on entry except for the first person who joins the meeting.
Note: After the meeting starts, the host can change the participant microphone settings by clicking Host controls on the control bar.