Docs supports one-click access to the author of each part of a document. This helps clarify who's the content owner when multiple collaborators co-create. In addition, you can follow an author of your interest to improve your reading efficiency.
- 1.Show or hide an editor
In the upper-right corner of a document, click ... and turn on or off the toggle switch on the right side of Show editors.
Note: The action is only effective on the current document.
- •Principal author: On the left side of the document, you can view the principal author of a paragraph, that is, the user who has input the most content in this paragraph.
- •Author: Some text in a document may be underlined, indicating that some other users have input content in this paragraph. You can hover your cursor over the underlined text to view the author of the specific text.
Note: Modifications to text styles (such as bold, underline, and set as title) aren't regarded as inputs.
What permissions are required to view authors?
It depends on both the requester and the document owner.
- •If the requester and the document owner are within the same tenant, any user that has permission to read or edit the document can view the authors.
- •If the requester and the document owner aren't within the same tenant, only the users that have permission to edit the document can view the authors.
- •If the requester isn't logged in (anonymous user), they can't view the authors regardless of the permission they have.
Note: For users without the permission to view authors, the View author feature won't be shown in the ... menu on the upper-right corner of a document.
What kind of action is required for an editor to be regarded as an author?
Only the users that input content will be marked as authors. If a user only modified the text style (such as bold, underline, and set as title), they won't be marked as an author.
Do all documents support viewing authors?
All documents created after December 1, 2020, support viewing authors.
After a copy has been created, will the copy retain the author information of the original document?
No. In the copy of a document, all authors of the original document will be marked as creators.