Insert attachments into cells in Sheets to allow collaborators to archive data and build databases. Cells support batch uploading, online previewing, downloading, and renaming, which improves the clarity and efficiency of processes.
- 1.Add and rename attachments
Method 1: Select the cell, click the Attachment icon in the toolbar, and select one or more files from the local drive to upload.
Method 2: Drag and drop desired files to the selected cell to upload.
Hover over the attachment cell and click the Rename icon to rename the current attachment.
Click the attachment in the cell to preview it online. Click on the top of the preview pane and drag to move, and select the Full Screen, Download or Close icons in the upper-right corner. You can also hover over the preview pane or use gestures on the touchpad to zoom in and out.
Note: The preview screen will be scaled proportionally according to the size of the preview pane, and only 1 attachment can be previewed at a time on the same Sheet.
Preview in full screen
Method 1: In the preview mode, click the Preview in full screen icon at the upper-right corner of the preview pane.
Method 2: Hover over the attachment cell and click the Preview in full screen icon.
In the full screen preview, users can choose to collapse or expand the sidebar, page up or down, zoom in or out, print, show presentation, download attachments, etc. using toolbar functions.
Note: Attachments in uncommon file formats, such as installation packages, can't be previewed in Sheets.
Method 1: Hover over the attachment cell and click the Download icon.
Method 2: Select Preview attachment, then click the Download icon at the upper-right corner of the preview pane.
Method 3: To preview the attachment in full screen, click the Download icon in the toolbar.
- •When Sheets security settings are configured to users who can read this document, collaborators with read and edit permissions can download attachments
- •When Sheets security settings are configured to users who can edit this document, only collaborators with edit permissions can download attachments
- 4.Attachment size limits
- •Each image cannot be greater than 20 MB
- •Each non-image file cannot be greater than 300 MB
III. Best practices
When preparing weekly or annual reports, cells can be used to add relevant documents as attachments. Documents may be previewed by members at any time during the meeting, and can be also saved immediately after the meeting.
In addition, when members plan activities, manage content or suppliers, related documents can be uploaded as attachments to facilitate real-time follow-up on progress.