📝 Ctrl+Alt+Delete: 5 paper-based processes employees want gone

📝 Ctrl+Alt+Delete: 5 paper-based processes employees want gone

Portrait of Jessica Lark's Author
Portrait of Jessica Lark's Author

Jessica O

June 21, 2023

6/21/23

Jun 21, 2023

6/21/23

3 min read

paper stack, disorganized, office
paper stack, disorganized, office
paper stack, disorganized, office
paper stack, disorganized, office

Are you tired of drowning in paper-based processes? You're not alone.

Employees everywhere are frustrated with outdated methods that waste time and money. Research shows that the best processes to automate are those that are paper-based. Below is a list of the top 5 paper-based processes that employees want gone:

  1. Time sheets - A business with 50 employees loses around $40,000 per year due to time theft. Automating time sheets can eliminate this problem and save money.

  2. Invoices - Businesses with automated invoicing see a 29% reduction in invoice processing costs and a 34% reduction in invoice processing time. Automating invoicing can lead to significant savings.

  3. Purchase orders - Manual processing of a single purchase order can cost up to $100, while automating the process can reduce this cost to less than $10 per order.

  4. Contracts - Businesses spend an average of $6,900 in labor costs for every contract they create. Automating contract management can significantly reduce this cost and improve contract compliance.

  5. HR forms - HR departments spend up to 14% of their time on administrative tasks such as filling out forms. Automating HR forms such as travel request forms, salary adjustments, expense claims can free up time for more strategic tasks and improve HR efficiency.

Why paper-based processes are bad

Paper-based processes are like weeds in the garden of productivity, choking out growth and progress. Removing these processes frees up physical and mental space for employees to focus on more important tasks, such as driving innovation and generating new ideas. Here are some reasons why paper-based processes are bad:

  1. Environment - Paper-based processes are a major contributor to deforestation and waste. Going digital can help reduce your carbon footprint and save trees.

  2. Data Loss - Manual tabulation, loss of historical data, and documents buried in the storeroom are all too common with paper-based processes. This can make tracking and analyzing data difficult and can even lead to lost information.

  3. Kills Productivity - Processing paper-based documents is time-consuming and inefficient. Employees spend hours filling out forms, submitting them, and waiting for them to be reviewed. This can seriously hinder productivity and slow down business operations.

🐦 Lark: Growth without paper trails

With Lark, you can say goodbye to paper-based processes and hello to a more efficient way of doing business. Here are some ways Lark can help cut paper-based processes:

  1. Real-time collaboration - With Lark, teams can work together on documents and projects in real-time, eliminating the need to print out and share paper documents. This also provides full visibility of all changes made, which is not possible with paper documents. For example, instead of printing out a contract and sending it for review, employees can collaborate on the document in real-time using Lark, saving time and streamlining the process.

    Collaborative marketing weekly report with feedback and perspectives from different stakeholders


  2. Dashboard view of data - Lark Base provides businesses with a dashboard view to easily track and analyze data. This eliminates the need for manual tabulation of data from paper to Excel to dashboard charts for management. This feature streamlines data tracking and analysis, saving time and improving efficiency. For example, employees can sign purchase orders electronically using Lark instead of printing them out and signing them physically. This saves time and reduces costs.


  3. Automated workflows - Lark's automated workflows allow businesses to streamline processes and reduce reliance on paper-based processes. For example, instead of manually filling out and submitting HR forms, employees can use Lark's automated workflows to complete and submit forms digitally, freeing up time for more important tasks.

    Lark Approval workflow templates depicting the workflow process and real-time status notifications sent to Lark chat


Storing paper-based processes and documents on Lark makes them easy to search, trace, and secure. With appropriate permission settings, such as labeling confidential contracts as secure and giving access only to select individuals, businesses can ensure that sensitive information is protected. This ease of use and security is just another way that Lark can help businesses streamline their operations and save valuable time.

Conclusion

Paper-based processes can seriously hinder productivity, taking up valuable space, time, and resources that could be better spent elsewhere. At Lark, we believe that businesses should say goodbye to old ways and embrace the digital age. Our platform provides real-time collaboration, automated workflows, and dashboards for easy data tracking and analysis, all of which can save time and improve efficiency.

One of our customers even described the satisfaction of finally clearing out their storeroom, which had been filled with piles of paper-based documents.

Say goodbye to traditional processes and hello to a more streamlined way of doing business with Lark.

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