10 Best Trello Alternatives for Tasks and Projects in 2026
Ryan Tanner
Product Marketing Specialist
Aug 5, 2026
Ryan Tanner
Aug 5, 2026
23 min read
Looking for a Trello alternative? Trello may be a popular visual project management tool, but it's probably not enough for teams that need complex workflows, stronger collaboration, or better scalability. Limited collaboration features, challenges with large projects, and reliance on paid integrations are just a few reasons some teams are searching for other options.
To help you make the best choice, we tested 20+ project and task management tools and spent 100+ hours using them in real workflows. This guide covers the 10 best Trello alternatives for 2026, based on what actually performs better than Trello.
If you're short on time, focus on these top 3 Trello alternatives:
- Lark: Best Trello alternative for projects and collaboration.
- Asana: Best Trello alternative for traditional project management.
- monday.com: Best Trello alternative for customization and automation.
If you have a specific use case in mind, check out this table:
What is Trello?
Trello is known for its simplicity, helping teams organize their work visually through boards, lists, and cards. The platform is built around a Kanban-style layout, where boards represent projects, lists represent stages or workflows such as "To Do," "Doing," and "Done," and cards represent individual tasks or ideas. It was developed and released in 2011 by Fog Creek Software, but has since been acquired by Atlassian in 2017.
Image source: trello.com
There are also other great features that make Trello one of the most popular tools for businesses, big and small. Repetitive work can be handled by the built-in automation, while functionality can be extended through add-ons called Power-Ups (costs extra). Trello also connects with a wide range of other services, and boards can be linked to tools like Slack, Google Drive, and Dropbox, which makes it easy to share files and receive notifications.
Why you should consider switching to Trello alternatives
Trello includes some great features and has a loyal user base. That said, it has limitations:
- Restricted project views: Trello primarily relies on Kanban boards, and other views like timelines or calendars are locked behind Premium plans. It also lacks native Gantt charts, forcing you to use third-party add-ons. This heavy dependence on integration can limit your ability to get a comprehensive view of projects.
- Limitations for complex projects: Trello's simple task cards work well for basic workflows, but can become challenging when managing complex projects with multiple stakeholders and many tasks across larger teams. As your team grows, you may find Trello's basic features aren't enough to stay organized.
- Limited reporting tools: While managing projects often requires tracking budgets, expenses, invoicing, progress, and time, Trello doesn't offer these features out of the box. You'll need to rely on paid Power-Ups for essential reporting and analytics — features that other platforms often include for free.
- Lacks built-in collaboration tools: Unlike all-in-one platforms such as Lark, Google Workspace, or Microsoft Teams, Trello doesn't have native team chat, email management, cloud documents, or video conferencing. Trello users depend on third-party integrations to complete their work, which can disrupt workflow.
- Permissions can be limiting: Teams with more advanced governance needs may want finer permission controls for databases, dashboards, records, or workspace access than Trello typically offers out of the box.
Top Trello alternatives at a glance
Here's a quick side-by-side comparison of Trello alternatives, highlighting core features and whether each includes a free plan you can use today.
10 best Trello alternatives in 2026
1. Lark - Best Trello alternative for projects and collaboration
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Lark goes beyond basic task boards to deliver a full-featured super app that brings all your teamwork into one place. Unlike other project management software, Lark combines AI, messaging, email, meetings, document collaboration, file sharing, data management, and automation into a seamless experience that makes complex workflows efficient and straightforward.
With Lark, you can create a customized project management system that eliminates information silos and keeps everyone aligned on a single source of truth. Watch the video below to see Lark in action.
Key features:
- Easily switch between six different views (like Gantt charts and Kanban boards) from the same data set. This lets each team member work with the view that best suits them.
- Set up automations to handle repetitive tasks, such as status updates and deadline reminders. This frees up your team from manual busywork, so they can focus on what's important.
- Because Lark is an all-in-one platform, its tools work together seamlessly. Send a message, share a record, send an approval request, or start a video call without ever switching apps.
- Easily build dashboards to monitor key metrics in real-time. Use a variety of charts and graphs to track budgets and task completion rates, making it easy to spot trends and share progress with stakeholders.
- Get started quickly with a library of free, pre-built project management templates. Whether you're managing multiple projects or just organizing tasks, there's a template for your needs.
- Built to work seamlessly on mobile, Lark lets teams chat, manage projects, approve workflows, and collaborate on docs from anywhere—without sacrificing speed or functionality.
Pros:
- Lark combines project management, task management, chat, video meetings, calendars, and cloud documents in a single platform, reducing the need for multiple apps.
- It offers multiple views such as Kanban, lists, timelines, and galleries, along with subtasks, filters, and custom fields, making it suitable for complex projects.
- Teams can plan, assign, and discuss work without leaving the platform, keeping collaboration seamless.
- Consolidating multiple tools into a single platform can save both money and time compared with using Trello and separate apps.
Cons:
- Some new Lark users may need to visit Lark's YouTube channel and the Lark Help Center to master advanced features.
Why we recommend Lark as a Trello alternative:
We recommend Lark as a top Trello alternative because it goes beyond Kanban boards, offering multiple project views that give you a 360-degree view of your work. With built-in chat, video calls, document collaboration, dashboards, and reporting, teams can manage complex projects in one place without paying for extra tools. Add mobile-friendly access plus AI and automation across the entire project management lifecycle, and Lark’s cost-friendly plans become hard to argue with.
Ideal for:
- Teams and businesses are looking for a powerful, cost-effective alternative to Trello that goes beyond basic project management.
Pricing:
- Starter plan: Free forever plan that includes 11 powerful tools for up to 20 users. It also includes 100GB of storage, 1,000 automation runs, AI translation, and more. No credit card is needed.
- Basic plan: $6/user/month (billed annually) for up to 500 users. It includes everything in Starter and unlimited message history, 5TB of storage space, 1,000 automation runs, and more. Some users may need to contact sales to purchase this plan.
- Pro plan: $12/user/month (billed annually) for up to 500 users. It includes everything in Basic plus group calling for up to 500 attendees, 15TB of storage space, 50,000 automation runs, and more.
- Enterprise plan: Contact sales for custom pricing. Supports unlimited users and includes even more automation runs and advanced security, compliance, and management features.
Starter
Pro
Enterprise
Starter
For small teams with simple communication needs
$0
/ user / month
20 users max
18 months message history
1-on-1 video meetings
100 GB storage
Lark Docs & Mail
1000 Base automation runs/month
2000 rows per table in Base
Pro
For companies with comprehensive collaboration and management needs
$12
/ user / month
500 users max
Unlimited message history
500-participant video meetings
15 TB storage
Lark Docs & Mail
50k Base automation runs/month
20k rows per table in Base
Enterprise
For large companies with advanced security and organizational management needs
Get a personalized demo and pricing
Unlimited users
Unlimited message history
500-participant video meetings
15 TB storage + 30 GB storage/user
Lark Docs & Mail
500k Base automation runs/month
50k Base automation runs/month
Single sign-on (SSO)
Pro
For companies with comprehensive collaboration and management needs
$12
/ user / month
500 users max
Unlimited message history
500-participant video meetings
15 TB storage
Lark Docs & Mail
50k Base automation runs/month
20k rows per table in Base
2. Asana - Best for traditional project management
Image source: asana.com
Asana is a popular, visually appealing collaboration tool known for its simplicity and streamlined interface, making it a great alternative to Trello. It enables teams to organize, track, and manage unlimited tasks while supporting advanced features like task dependencies to handle complex project workflows. With its flexible views and intuitive design, Asana helps teams stay aligned, collaborate effectively, and deliver projects on time.
Key features:
- Offers list, board, and timeline views to suit different working styles.
- Integrated workflow automation that connects with other tools and apps to boost efficiency.
- Customizable boards help ensure the smooth execution of Agile methodologies, and you can create custom labels.
- Ability to bundle projects into portfolios for overall visibility.
Pros:
- Supports multiple task views, giving flexibility depending on project type.
- Enables task dependencies and goal tracking, which helps you manage complex, multi‑stage projects more reliably than Trello boards.
- Robust automation features help reduce manual overhead and maintain consistency across repetitive workflows.
Cons:
- A richer feature set than Trello means Asana takes your team longer to start using.
- Some task management features are not included unless you're paying for a higher-tier plan.
Why we recommend Asana as a Trello alternative:
Asana is a great step up from Trello when your projects go beyond straightforward to‑dos. During testing, we found that Asana provides structure and clarity for multi‑phase workflows, which can be tricky to achieve with Trello.
Ideal for:
- Agile teams and organizations that require flexible workflows, with a focus on user-friendly interfaces and integrated portfolio management.
Pricing:
- Free plan for up to 2 users, with unlimited projects and tasks. Asana paid plans start at $10.99 per user/month.
3. monday.com - Best for customization and automation
Image source: monday.com
Monday.com is a flexible work operating system designed to help teams assign tasks, track project progress, and collaborate efficiently. Featuring a highly visual interface and customizable productivity tools, it adapts to the unique needs of any industry or team size.
Key features:
- Highly visual and customizable workflows with multiple view options like Kanban, Gantt, calendar, and timeline.
- Automation capabilities to streamline repetitive tasks and notifications without coding.
- Robust collaboration tools, including file sharing, comments, mentions, and real-time updates.
- Time tracking is made easy by setting due dates for tasks and knowing how much time is spent on each project and task.
Pros:
- Customizable boards, workflows, and dashboards make monday.com great for teams in marketing, sales, or creative departments.
- Pre-built templates and integrations make it relatively easy to get started and adapt to different use cases.
- Good for cross‑departmental collaboration and for teams who want more structure than Trello offers.
Cons:
- Not as lightweight or simple as Trello.
- As your team grows or projects become more complex, managing all the custom boards, workflows, and dashboards you've created can become messy.
Why we recommend monday.com as a Trello alternative:
We really like monday.com and believe it's an ideal Trello alternative for creative or marketing teams. Its highly visual interface is full of colors and appealing elements, but it's more than looks—it also makes building workflows and automating repetitive tasks simple and efficient.
Ideal for:
- Teams of all sizes that are looking for a flexible, user-friendly platform to manage projects, workflows, and collaboration in one place.
Pricing:
- Free plan available, but for only up to 2 users. Monday paid plans start at $10 per user/month.
4. ClickUp - Best for custom workflows
Image source: clickup.com
ClickUp is a popular choice for smaller teams due to its tightly integrated platform that offers arguably better features than Trello. Its key strength lies in customization, featuring custom fields and Gantt charts that enable teams to tailor workflows and visualize projects more effectively.
Key features:
- Highly customizable platform that natively integrates with more than 1,000 popular apps.
- More than 15 customizable views, from the standard list and Kanban board views to Gantt charts, mind maps, and more.
- Detailed dashboards with more than 50 widgets.
- Customizable workflow templates to help you get started.
Pros:
- A variety of features are combined in one place.
- There are many ways to view tasks, including lists, boards, timelines, calendars, and mind maps.
- Advanced automation and customization to help you tailor workflows.
Cons:
- The platform can sometimes feel like overkill for teams that value simplicity and only need essential tools.
- ClickUp is not the only all-in-one choice; Lark offers a more complete collaboration experience when you compare the two side by side.
Why we recommend ClickUp as a Trello alternative:
We recommend ClickUp as a Trello alternative because it gives you everything we need in one place. From tasks to docs to goals, you can customize your workflows exactly how you like and keep all your projects organized without switching between multiple tools.
Ideal for:
- Teams that require a basic, all-in-one platform to handle projects without resorting to multiple overlapping tools
Pricing:
- Free plan designed for personal use. ClickUp paid plans start at $7 per user/month.
5. Airtable - Best for combining spreadsheets and databases
Image source: airtable.com
Airtable is a unique alternative to Trello that combines the same features of a spreadsheet with advanced workflows to enhance team collaboration. If you're comfortable with tools like Google Sheets or Excel but need more powerful project management capabilities, Airtable offers a flexible solution that adapts to your workflow while boosting collaboration across teams.
Key features:
- Blends the familiarity of a spreadsheet with the power of a relational database.
- Switch between grid, Kanban, form, calendar, list, and gallery views to visualize your data in the way that works best for your workflow.
- Pre-built tools help you analyze trends, spot bottlenecks, and present data in a polished, shareable format without needing a separate BI tool.
- Consolidate information from different apps and sources directly into Airtable.
Pros:
- Combines spreadsheet and database capabilities in one platform.
- Good for teams that need to manage structured data or build custom workflows.
- More powerful workflow and data‑management capabilities than Trello's simple cards.
Cons:
- Lacks advanced chat or document‑collaboration features that appear in other Trello competitors.
- Steep learning curve for people who regularly use Trello.
Why we recommend Airtable as a Trello alternative:
Airtable works well when you need more than a task list. It lets us structure data, link related projects, and visualize our work in multiple ways. Unlike Trello, it gives you the flexibility to design a project system the way you need it. However, adopting a relational database may take a team time if they're used to handling work in Trello.
Ideal for:
- Teams that want to manage projects that involve spreadsheets and large amounts of data.
Pricing:
- Free plan available. Airtable paid plans start at $20 per user/month.
6. Basecamp - Best for managing remote teams
Image source: basecamp.com
Basecamp is a project management and team communication platform designed to keep everything organized in one place. It combines to-do lists, message boards, file storage, schedules, and group chat into a single, easy-to-use interface. With its straightforward design, Basecamp helps teams stay aligned, meet deadlines, and reduce the clutter of scattered emails and apps.
Key features:
- Create and assign task lists with due dates, attachments, and track progress through to-do items.
- Keep discussions organized with message boards for threaded topics and "Campfire" for quick, in-the-moment chats.
- Centralize documents within each project, complete with version history and easy organization.
- Track deadlines, milestones, and events with an integrated calendar that syncs with external tools like Google Calendar or iCal.
Pros:
- Simple to start and use.
- More built-in communication and collaboration tools compared to Trello.
- Designed for remote teams.
Cons:
- Less suitable for complex or large-scale projects.
- Although its communication tools are stronger than Trello's, alternatives like Lark offer a more complete solution for remote teams.
Why we recommend Basecamp as a Trello alternative:
We recommend Basecamp because it keeps your team focused and aligned without unnecessary complexity. We can manage to-dos, share files, and communicate in one place, making it a simple but effective alternative to Trello for remote teams.
Ideal for:
- Remote or non-technical groups, looking for a simple, all-in-one platform to manage projects, communication, and files
Pricing:
- Free plan available for one project only. Basecamp paid plans start at $15/user/month.
7. Jira - Best for software development teams
Image source: jira.com
Jira, developed by Atlassian, the same company behind Trello and other popular software tools, is an advanced project management tool designed to help software teams plan, track, and release products efficiently. Built for agile workflows, Jira offers customizable boards, in-depth reporting, and seamless integration with development tools, empowering teams to stay aligned and deliver high-quality software on time.
Key features:
- Customizable workflows to match any team's process and project style.
- Agile project management with Scrum and Kanban boards for sprint planning and tracking.
- Advanced reporting and analytics to monitor progress, performance, and bottlenecks.
- Seamless integrations with developer tools like Bitbucket, GitHub, and hundreds more via the Atlassian Marketplace.
Pros:
- Designed for complex workflows, especially software development:
- Strong integration ecosystem and support for specialized tools that are useful for development teams.
- Highly scalable and customizable. For example, workflows, fields, and roles can be tailored to match the team's specific processes.
Cons:
- Jira has one of the highest learning curves of all the products we've reviewed.
- If you're not working in software, you may not use the features. In addition, the platform uses a variety of terminology (issues, epics, sprints), which may not fit all teams.
Why we recommend Jira as a Trello alternative:
Jira can be a great Trello alternative if you're involved in IT or software. Jira gives you the precision and control you need for software projects. Tracking issues, managing sprints, and customizing workflows are key components of the platform, and they go far beyond what a Trello board can handle.
Ideal for:
- Software development and IT teams that need robust project management and bug tracking with strong customization and scalability.
Pricing:
- Free plan available. Jira paid plans start at $7.75 per user/month.
8. Microsoft Planner - Best for Microsoft 365 users
Microsoft has a tool for just about everything, and for managing tasks, that's no different. If you're looking to replace Trello with a dedicated project management tool that would easily integrate with existing Office 365 software, Microsoft Planner (formerly Microsoft Project) is an ideal choice.
Key features
- Simple, intuitive task and project management with drag-and-drop Kanban boards.
- Seamless integration with Microsoft 365 apps like Teams, Outlook, and OneDrive.
- Built-in collaboration features, including comments, file attachments, and task assignment.
- Progress tracking with charts and visual dashboards for easy status updates.
Pros:
- Easy to set up and use.
- Integrates with other Microsoft tools, making it convenient if your organization is already using Microsoft products.
- Suitable for lightweight project tracking and basic task assignments.
Cons
- Relatively limited in advanced project‑management features.
- Relatively few third‑party integrations compared with more dedicated PM tools.
- For larger or more complex projects, alternatives like Lark or Jira might be better suited.
Why we recommend Microsoft Planner as a Trello alternative:
If your team already lives in the Microsoft 365 ecosystem and you need a simple, no‑frills way to track tasks and organize workflows, Microsoft Planner is a practical, lightweight Trello alternative for basic project management.
Ideal for:
- Small to mid-sized teams already using Microsoft 365 who want a straightforward, no-fuss tool to organize tasks and collaborate efficiently.
Pricing:
- No free plan is available. Microsoft Planner is included with Microsoft 365 plans, which start at $8 per user/month. Alternatively, you can purchase it as a separate tool for $10 per user/month.
9. Wrike - Best for desk-bound teams
Image source: wrike.com
Wrike is a versatile work management platform designed to help teams plan, collaborate, and deliver projects efficiently. It combines task management, real-time collaboration, and powerful reporting tools in a customizable workspace that adapts to diverse workflows.
Key features:
- Customizable dashboards and workflows to fit unique project needs.
- Real-time collaboration with live editing, comments, and @mentions.
- Advanced reporting and analytics for tracking performance and resource allocation.
- Kanban board layout eliminates silos by providing organization-wide visibility on work.
Pros:
- Multiple views give you more flexibility and structure than a simple board.
- Wrike supports resource allocation, workload balancing, and capacity planning, which are helpful when juggling many tasks or team members.
- You can tailor task flows, project stages, dashboards, and data fields to fit your team's exact way of working.
Cons:
- Lacks the abundance of third-party integration options that Trello has, with over 200.
- Features can feel overwhelming, especially for new users or teams not experienced with robust project‑management tools.
Why we recommend Wrike as a Trello alternative:
Wrike can help manage multiple projects at once without losing track of time or resources. With Gantt charts, workload views, and cross-project assignments, you get visibility and control, which some consider a Trello weakness.
Ideal for:
- Organizations and teams managing complex projects that require customization, detailed tracking, and cross-department collaboration.
Pricing:
- A free plan is available. Wrike paid plans start at $10 per user/month.
10. Todoist - Best for personal tasks without complexity
Image source: todoist.com
While lacking some of the primary collaboration tools like Lark and Asana, Todoist is a simple yet powerful task management app designed primarily to help individuals organize, prioritize, and track their work seamlessly. With an intuitive interface and cross-platform support, Todoist makes it easy to capture tasks, set deadlines, and collaborate on projects from anywhere.
Key features
- Task organization with projects, labels, and priority levels.
- Create recurring tasks that often need to be completed.
- Collaboration through task sharing, comments, and notifications.
- Integration with popular apps like Google Calendar, Slack, and Amazon Alexa.
Pros:
- A simple and organized layout makes managing tasks straightforward, even for new users.
- Keep tasks updated across web, desktop, and mobile without missing a beat.
- Use projects, labels, filters, subtasks, and priority settings to structure work your way.
Cons:
- The free plan limits the number of projects, collaborators, reminders, and file uploads, often prompting users to upgrade.
- Visual customization options are limited, and project views are more limited than in fully featured project management tools.
- Collaboration features and team communication tools are less advanced than those found on dedicated team platforms.
Why we recommend Todoist as a Trello alternative:
We think Todoist is perfect for personal productivity. When you need a fast, no-frills way to manage tasks, Todoist keeps your to-dos organized, simple, and accessible across all your devices. For anyone looking for a lighter alternative to Trello, Todoist is an excellent choice.
Ideal for:
- Todoist is perfect for individuals, freelancers, and small teams looking for a straightforward and efficient way to manage personal tasks and team projects without unnecessary complexity.
Pricing:
- Free plan available. Todoist paid plans start at $4 per user/month.
Other Trello alternatives
Here are some more Trello alternatives that didn't make our top 10 but may be worth considering based on your team's needs:
- Notion: A versatile workspace that combines notes, tasks, databases, and documentation in one place. It's ideal if your team wants a central hub for project management and knowledge sharing rather than just a Kanban board.
- OpenProject: An open-source project management tool that supports Agile boards and traditional project planning with timelines, Gantt charts, budgets, and time tracking. Perfect for teams that need structure and want control over their own data.
- Things: A clean, minimalist task manager for Mac and iOS that's designed for personal or small-scale use. It helps you keep to-dos organized without the complexity of full-featured project management software.
- Taiga: Another open-source project management tool built for agile teams. Taiga combines Scrum and Kanban boards with powerful backlog, sprint, and issue-tracking features, making it a solid choice for teams.
- Aha!: Focused on product strategy and roadmapping, Aha! links high-level goals to actionable tasks. It's beneficial for product teams managing feature development and long-term planning.
- Zoho Sprints: An Agile-friendly tool that supports sprints, backlogs, Kanban boards, time tracking, and reporting. Great for development teams looking for structured task management beyond Trello's simplicity.
- GoodDay: An all-in-one work management platform that helps teams plan, track, and execute projects. It combines task management, collaboration, time tracking, and reporting in a single workspace for full visibility and control.
How we select and assess software in our reviews
Our editorial team follows a transparent, repeatable methodology. Every review is based on our hands-on experience in realistic working scenarios, and we always stick to a set of consistent scoring criteria.
- Features and functionality
- Ease of use
- Security, privacy, and compliance
- Integrations and compatibility
- Pricing and value
- Support and community
Our team reviews tools using consistent datasets and real-world scenarios, focusing on what users care about most—like sales pipelines, marketing automation, collaboration, and knowledge management. We verify official pricing and release notes, gather user feedback, and never accept paid placements, ensuring unbiased reviews. Since software evolves constantly, we update our content at least quarterly and whenever significant changes occur. For more information about our review methodology, read the full rundown of how we evaluate software at Lark.
What to look for in Trello alternatives
When exploring alternatives to Trello, keep these key factors in mind:
- User-friendliness: Choose tools with a straightforward interface and that are easy to pick up quickly.
- Essential functionalities: Ensure the platform supports chat, video calls, and file sharing, and integrates well with other apps.
- Cost considerations: Evaluate both free and paid plans to determine which offers the best value.
- Ability to grow: Check whether the solution can effectively support teams of different sizes, from startups to large organizations.
- Flexibility: Tools that are open-source or highly customizable may better fit specific workflows.
Before reviewing the options, reflect on your team's specific needs to find the best match.
How to choose a Trello alternative for your team
Finding the perfect Trello replacement can feel overwhelming with so many options available. However, by focusing on a few key factors, you can narrow down your choices and select a tool that truly meets your team’s needs. Here's how:
Assess your team's needs
Start by considering your team's unique characteristics. How many people will use the tool? What is your budget? Do you need a simple tool for tracking tasks, or are you looking for a more comprehensive solution that includes features like advanced reporting and resource management? Understanding these factors will help you eliminate tools that don't align with your requirements.
Compare costs
Pricing plans can vary widely depending on features, team size, and add-ons, so comparing them helps ensure you get the best value for your budget. By evaluating pricing side by side, you can see which tools provide essential features without overpaying for extras.
A pricing comparison calculator can make this easier. For example, Lark’s calculator helps you see how much you could save by replacing multiple separate tools with their all-in-one solution, giving teams a clear view of potential cost reductions while streamlining their workflow.
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Prioritize tools that integrate with your existing tech stack
To avoid unnecessary disruptions, look for tools that work seamlessly with the software your team already uses. For example:
- If your team relies heavily on Microsoft 365 for project documents, a tool like Microsoft Planner makes sense.
- If your team relies on automated workflows to speed up task completion, then tools like Lark may be an ideal choice.
Alternatively, you could choose an all-in-one project management tool if you're looking to save money on multiple third-party tools. This way, you cut costs while creating a smoother workflow without switching between apps.
Check what real users are saying
Checking customer reviews can give you real-world insight into how a tool performs beyond its marketing promises. Look for feedback on usability, reliability, customer support, and integration with other software. Websites like G2, Capterra, and TrustRadius offer detailed user reviews and ratings that highlight common strengths and weaknesses. Pay attention to recurring themes in reviews to understand potential limitations and make a more informed decision before committing.
Try free plans and free trials before making a purchase
Many project management tools offer free trials or freemium versions. Take advantage of these opportunities to test the tool's features, user experience, and compatibility with your team's workflow. Involve your team during the trial period to gather feedback and identify pain points early.
Why Lark is the best alternative to Trello
Trello made its name with simple Kanban boards, which work well for basic task tracking. But when projects grow in complexity, "cards" are no longer enough.
That's why thousands of teams are switching to Lark, an all-in-one project management solution that brings tasks, timelines, docs, chats, and meetings together in a single, powerful AI workspace.
A 360-degree view that goes beyond Kanban
We love a good Kanban board, but we all know that complex projects require different perspectives to stay on track. With Lark, you aren't limited in how you visualize your projects, unlike with Trello.
- Gantt charts: Visualize timelines and dependencies that Trello doesn't offer natively.
- Multi-functional dashboards: Get real-time insights on your team's performance, project progress, and priorities, all in one place
- Embedded data tables: Use advanced formulas and granular permissions to manage project data with surgical precision.
- Multiple views: Get 6 different ways to view project data in Lark across free and paid plans. In contrast, Trello hides different project views behind its higher-paid plans.
AI that helps you manage projects
While Trello's AI focuses on helping you generate content and enhance card descriptions, it doesn't actually help you move projects forward. Lark's AI is built to handle busywork.
- Project data processing: Automatically process and generate large volumes of project data to reduce manual updates and admin work.
- Insights & visibility: Turn project data into clear, actionable insights to support faster decision-making
- Instant project Q&A: Ask AI questions about your project and instantly retrieve relevant project details.
- Automated summaries: Generate meeting and sprint recaps that highlight key actions to take and which teammates should take ownership.
- Total automation: Move your project from planning to execution seamlessly with intelligent automation, reducing manual updates and keeping everyone aligned.
Project chats, meetings, and docs in one place
Unlike Trello, which requires Slack, Zoom, Gmail, or Notion to handle communication, meetings, and documents, Lark brings your entire project lifecycle into a single platform.
- Turn talk into action: Convert ideas from chat threads or decisions from video meetings into trackable tasks in a single click
- Work in one place: Co-edit project plans, update stakeholders, and manage tasks without switching apps
- Live co-editing: Collaborate on documents in real-time with full version history, no emailing files back and forth
- No extra costs: Stop paying for multiple third-party tools. Lark's native platform handles messages,emails, docs, meetings, and project data together
Many fast-growing companies experience this tool fragmentation firsthand, finding that managing tasks in Trello while communicating on separate apps creates immediate operational chaos. Transitioning to Lark allows teams to consolidate their entire workspace seamlessly.
"Lark has helped reduce a lot of the chaos, especially in the very early stages of growth. We initially used a lot of tools like Whatsapp, Trello and Gsuite but quickly realized that Lark had everything we need, all in one place."
Natal Tria Wirawan
CEO & Founder, Wanfan
By replacing disjointed systems with Lark, businesses can coordinate day-to-day operations and chat threads within the exact same interface, completely eliminating the inefficiencies of tool clutter.
Designed for teams on the go
Work doesn't just happen at a desk. While Trello's mobile app struggles to replicate its desktop site, Lark is built mobile-first, giving teams a seamless experience wherever they are.
Many project managers have felt the frustration of trying to check timelines or leave feedback while away from their computers, only to run into slow-loading boards or missing functionality. Lark solves this by letting you comment on tasks, update priorities, and even adjust project timelines directly from your phone.
Approve project requests, review progress on critical milestones, provide feedback on documents in real time, or add new tasks while commuting or between meetings. Lark ensures your team can keep projects moving forward without being tied to a desk.
More powerful and cost-effective
Why pay more for fewer tools and stricter limits? Lark’s Pro plan costs just $12 per user per month, compared with Trello's Enterprise plan at $17.50 per user per month. And despite the lower price, Lark offers the full suite of project management, communication, and collaboration tools in a single platform.
By consolidating your workflows in Lark, teams get more power, more features, and lower costs. For example, a team of 100 using Trello, Notion, and Slack could save $17,400 per year simply by switching to Lark Pro. Use Lark’s savings calculator to see how much your team could save while gaining an all-in-one solution.
Starter
Pro
Enterprise
Starter
For small teams with simple communication needs
$0
/ user / month
20 users max
18 months message history
1-on-1 video meetings
100 GB storage
Lark Docs & Mail
1000 Base automation runs/month
2000 rows per table in Base
Pro
For companies with comprehensive collaboration and management needs
$12
/ user / month
500 users max
Unlimited message history
500-participant video meetings
15 TB storage
Lark Docs & Mail
50k Base automation runs/month
20k rows per table in Base
Enterprise
For large companies with advanced security and organizational management needs
Get a personalized demo and pricing
Unlimited users
Unlimited message history
500-participant video meetings
15 TB storage + 30 GB storage/user
Lark Docs & Mail
500k Base automation runs/month
50k Base automation runs/month
Single sign-on (SSO)
Pro
For companies with comprehensive collaboration and management needs
$12
/ user / month
500 users max
Unlimited message history
500-participant video meetings
15 TB storage
Lark Docs & Mail
50k Base automation runs/month
20k rows per table in Base
Final thoughts on Trello alternatives
Trello is a great project management tool, but it may not be the best choice if you're looking for a more robust solution in 2026. If your team needs a platform that goes beyond simple Kanban boards, Lark stands out as a top alternative. Unlike other options like Asana or Todoist, Lark combines all the essential tools your team needs to manage projects, data, and workflows in a single, seamless platform.
Beyond its wide range of features, Lark also has a generous free plan that's perfect for small teams. Whether you're managing simple tasks or complex projects, Lark's intuitive design and focus on clarity can help you streamline your team's workflow and boost productivity.
Don't just settle for second best—choose a tool that supercharges your team to do their best work.
FAQs about Trello alternatives
Which Trello alternative is best for my team?
- For cross-functional teams: Lark is ideal if your team needs integrated chat, video calls, and document collaboration alongside task tracking.
- For marketing and creative teams: monday.com or Asana offer the best visual interfaces and color-coded custom workflows.
- For software development teams: Jira remains the industry standard for managing agile sprints and technical issue tracking.
- For individuals: Todoist provides a lightweight layout focused strictly on personal productivity without enterprise complexity.
How difficult is it to migrate data from Trello to another platform?
It depends on what platform you're trying to migrate to, but most of them offer straightforward options. Some tools offer importers that automatically transfer your boards, lists, and cards. If a direct integration isn't available, you'll have to export your Trello data as a CSV or Excel file and map the fields during upload.
Which project management tool is best for sales teams?
Sales teams need a platform that connects task management with CRM workflows. Lark lets teams manage pipelines, automate follow-ups, and collaborate on deals—all in one workspace, with seamless integrations for email, analytics, and communication. Monday.com is another strong option for structured workflows, but Lark provides faster coordination and better visibility for growing sales teams.
Is there a Google equivalent to Trello?
No, Google does not have a direct, first-party equivalent to Trello. However, for Google users, third-party apps like Kanbanchi are built for the Google ecosystem and function similarly.
What Microsoft tool replaces Trello?
Microsoft Planner is the direct replacement for Trello within the Microsoft 365 suite. It is a Kanban-style project management tool for managing team tasks and projects.
Is there anything better than Trello?
It depends on your needs. Some teams find Trello less suitable for complex projects, and its limited communication features can make collaboration challenging. If you need to manage complex projects while staying in sync with your team in real time, alternatives like Lark are ideal, as they combine essential work tools into a single platform.
What is the best task management tool?
The best task management depends on your needs. For all-in-one task management, Lark's superapp is a fantastic option for handling the entire process on a single platform. For teams focused on software development, a platform like Jira may be better suited. To learn more, see The 10 Best Task Management Tools to Streamline Your Work.
What is the best open-source alternative to Trello?
OpenProject, Wekan, Taiga.io, Kanboard, and Restyaboard are some of the most popular Trello open-source alternatives.
What's the difference between open-source and regular Trello alternatives?
Open-source Trello alternatives let you self-host, control your data, and customize workflows, but may offer a more straightforward interface and rely on community updates. Regular Trello alternatives are hosted by a company, provide polished interfaces, integrations, and support, but give you less control and often require subscriptions.What apps are like Trello but for personal use?
Popular options include Todoist and Lark, both of which offer Kanban-style boards for organizing tasks and projects. With the Lark free plan, you get access to 11 products, making it an excellent choice for personal use, small teams, and solopreneurs.
What apps are like Trello but for personal use?
Popular options include Todoist and Lark, both of which offer Kanban-style boards for organizing tasks and projects. With the Lark free plan, you get access to 11 products, making it an excellent choice for personal use, small teams, and solopreneurs.
How do I handle bulk data migration without losing my current card history?
Most modern project management alternatives offer dedicated, one-click trello importers. You can seamlessly map your existing boards via csv or automated API integrations, which pulls over your task titles, descriptions, assignees, and card checklists directly into the new workspace without data loss.
Can I configure advanced member permissions on alternatives without forced upgrades?
Yes. Unlike trello, which often locks granular workspace controls behind premium tiers, strong alternatives provide flexible role-based access control out of the box. This allows you to set distinct view or edit rights for specific project boards and folders without buying expensive enterprise plans.
What is the overall team adoption cost when transitioning from kanban boards?
The adoption cost is low if you select an intuitive platform that preserves the visual drag-and-drop kanban experience your team is used to. To minimize the learning curve, choose an alternative that lets you start with a simple layout and gradually activate advanced features like timeline or dashboard views as your team scales.
Related reading
Table of contents
Start using Lark today
Manage all your work in one place
Boost team efficiency by 10x
Save up to 70% on software costs
Table of contents
Start using Lark today
Manage all your work in one place
Boost team efficiency by 10x
Save up to 70% on software costs
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