The Best Meeting Notes Apps for You to Choose From in 2024

The Best Meeting Notes Apps for You to Choose From in 2024

Marcus Mak

April 8, 2024

4/8/24

Apr 8, 2024

4/8/24

16 min read

Best meeting notes apps
Best meeting notes apps
Best meeting notes apps
Best meeting notes apps

Meetings often take up a sizable chunk of our working lives. Although most people recognize that meetings can be productive and valuable, they can feel disorganized and pointless. Nobody wants to walk away from a meeting feeling it wastes their time. You should leave with new knowledge, clear directions, and actionable tasks.

But trusting your brain to store this information just isn’t practical. You need solid, detailed records to make the most of every meeting and ensure everyone stays in the loop, including those who couldn’t make it. This is where meeting notes apps come in.

Knowing which might work best for your workflow can be difficult with so many out there. So, with that in mind, we’ve reviewed eleven great choices suitable for various needs and preferences.

What should you be looking for in a meeting notes app?

When choosing a meeting notes app, you’ll want something that makes your meetings more productive and streamlines your workflow. Of course, the app that can do this best for your team depends on your preferences and workflow requirements.

To help you decide which might be best for your team, here are some key features you could consider:

Ease of Use: An easy-to-use app means you don’t have to negotiate a steep learning curve before using its full potential. Look for the ability to capture notes quickly, a clean, intuitive interface, clear formatting options, and easy navigation.

AI Capabilities: Features such as AI-generated transcriptions, summaries, and action items can save time, free you from note-taking, and allow you to focus on the conversation.

Collaboration: Real-time co-editing, assigning action items, and built-in chat functionality make collaboration easy and ensure everyone stays on the same page.

Integrations: The ability to integrate with the other apps in your tech stack, such as project management tools, calendars, and cloud storage, is an important consideration in ensuring everything runs smoothly from the start.

Search Function: A good search function makes finding details from past meeting notes easy.

Access Control: Access control features mean only authorized people can view or edit the notes to keep all your sensitive information safe.

Syncs Across Devices: Syncing guarantees that your notes are accessible wherever you are on any device.

Audio and Video Recording: An audio or video recording of your meeting provides a reference point for discussions and decisions and enables people who couldn’t attend to stay up-to-date.

Templates: Pre-built templates for different meeting types can save time and help keep your notes organized and consistent.

Support for Different File Formats: It’s always useful for importing, exporting, and sharing notes in various formats.

10 best meeting notes apps for your company

1. Lark Minutes combined with Lark Docs: Best overall choice

Lark Suite is an all-in-one collaboration platform offering integrated tools for chat, video conferencing, documents, etc. Lark Minutes and Lark Docs are just two apps you get when subscribing to Lark Suite. These tools work together seamlessly to help you capture important details and decisions during your meetings and turn those into clear action items.

Let's break down what each tool has to offer.

Lark Minutes

Lark Minutes is an AI-powered tool that automatically transcribes audio and video recordings into searchable text. It lets you quickly organize, review, and find key points from past meetings.

Key features

  • AI-generated transcriptions of audio and video meetings

  • Automatically create summaries of meetings

  • Convert your transcriptions and summaries into searchable, interactive text

  • Search keywords for relevant sections of the transcript

  • Highlight points, leave a comment, or react with an emoji

  • Create an agenda, discussion, conclusion, and action items by selecting sections from the transcript

  • Edit the transcript to improve accuracy

  • Translate minutes from one language to another with one click

  • Easily share the link to your meeting notes


Lark Minutes


Lark Docs

Lark Docs is a workspace for creating, sharing, and co-editing documents. It lets you collaborate and edit in real time so your team can easily collaborate on projects.

Key features

  • Document creation, editing, and management

  • Documents sync in real time

  • Set up secure permission controls

  • Allow other team members to edit documents

  • Leave comments

  • Get notifications of comments

  • Insert polls, mindmaps, diagrams, and sheets

  • See who’s viewed the document

  • Store and organize docs in Lark Drive

  • Easily share documents


Lark Docs meeting notes app


Lark Minutes and Lark Docs make a perfect meeting notes app. Firstly, you can automatically capture the meeting transcript with Lark Minutes. This provides you with a searchable, interactive document. Because it’s done automatically, meeting participants can focus on the discussion rather than taking notes.

Meeting minutes and other relevant documents can be imported into Lark Docs to be further edited and organized. Importantly, team members who could not attend the meeting have full access to everything discussed and all the relevant documents.

Integrations

Lark Minutes and Lark Docs integrate seamlessly with all the other business tools within Lark Suite.

There are also APIs to allow easy integration of Lark Suite with Jira, Trello, Asana, and Linear.

Pros

  • Lark Docs, Lark Minutes, and all the other tools within Lark Suite integrate seamlessly.

  • Lark Minutes provides an automatic transcription of meetings, meaning you can focus on the discussion instead of note-taking.

  • Lark automatically translates from one language to another, breaking down language barriers for global collaboration.

Cons

  • There’s a learning curve involved in making full use of Lark Suite’s range of capabilities.

User reviews

Lark Suite scores 4.6 out of 5 on the software review website G2. Users liked that it had so many useful features in one place. They also liked its user-friendliness and its strong team collaboration features.

Pricing


Lark pricing


2. Microsoft OneNote: Best for teams within large organizations

For those already invested in the Microsoft ecosystem, OneNote provides a familiar interface with seamless integration with other Office apps. Microsoft OneNote is a digital notebook that makes a great meeting notes app. You can use it to keep all your meeting notes and multimedia files in one place for easy retrieval and sharing.

OneNote is part of the Microsoft 365 suite, but you can also download it as a free standalone app.

Key features

  • Synchronizes across devices

  • Intuitive interface with easy navigation

  • Audio and video recording

  • Digital ink support for handwriting and drawing

  • Collaborative features for real-time sharing

  • Powerful search function

  • Flexible organization with notebooks, sections, and pages

  • Tagging for categorization of notes

  • Cloud storage


Microsoft Onenote meeting notes app


Integrations

Microsoft OneNote Integrates seamlessly with other Microsoft Office Suite apps like Word, Excel, PowerPoint, and Outlook. It also integrates with several other third-party apps, including Zapier, which allows for connection with thousands more.

Pros

  • All features are included in the free version

  • It has some great organizational tools

  • The web clipper lets you grab articles and web content for later reference

Cons

  • There’s a learning curve to benefit from all its capabilities.

  • The Optical Character Recognition (OCR) function is limited.

User reviews

Microsoft OneNote scored 4.6 out of 5 on the software review website G2. Users liked the auto-syncing to the cloud for easy sharing and its organizational capabilities. They also like the ability to record audio and video and embed them on pages. Some users didn’t like that the mobile version lacked some features.

Pricing

Microsoft OneNote is free.

3. Evernote: Best for notes organization and powerful search

If your primary needs are capturing notes in varied formats and flexible organization, Evernote’s web clipping and tagging capabilities could make it a good fit.

Evernote is a digital notebook for capturing, organizing, and retrieving notes and documents. It lets you capture notes in various formats, including text, audio, and web clippings. This versatility makes it a great tool for taking meeting notes. You can record key points, discussions, and action items during the meeting and organize them later for easy reference.

Key features

  • Take notes

  • Attach documents

  • Scan images

  • Record voice memos

  • Attach tags for easy organization

  • Web Clipper allows you to take clippings from any web page

  • Access your notes on any device

  • Share notes with others


Evernote meeting notes app


Integrations

Evernote’s integrations include Google Calendar, Google Drive, Gmail, Slack, and Microsoft Outlook.

Pros

  • It’s easy to organize notes with tags.

  • There’s an excellent search function.

  • The OCR feature converts handwritten notes and scanned documents into searchable, editable text.

Cons

  • The free plan is very limited

  • It isn’t primarily a collaboration tool, and there’s no shared real-time editing

User reviews

Evernote scored 4.4 out of 5 on the software review website G2. Users like that it’s easy to use, and you can keep all your notes well-organized in one place. Users didn’t like the recent price increases and the limitations of the free plan.

Pricing


Evernote pricing


4. Obsidian: Best for customization with plugins

Obsidian could be worth exploring for a completely customizable note-taking experience with the ability to link ideas. It offers a unique approach to knowledge management by helping you capture ideas and link them together, creating a web of information. Obsidian best suits teams with a specific need for complex, interconnected note-taking.

Key features

  • Note-taking using Markdown

  • Links between notes for creating a network of knowledge

  • Local storage

  • Hundreds of plugins are available for more capabilities

  • Graph view to visualize note connections

  • Support for embedding audio, video, and PDF files

  • Version history to track changes over time

  • Community-driven development with active user forums

  • Themes and custom CSS for a personalized appearance


Obsidian meeting notes app


Integrations

Many Obsidian plugins, such as Google Calendar, Trello, Todoist, and Toggl Track, are available for third-party integrations.

Pros

  • The free version has all core functionalities.

  • It’s highly customizable, with hundreds of available plugins and themes.

  • A thriving online community offers support, advice, and plugin recommendations.

Cons

  • Obsidian has limited native sharing capabilities. Services like Dropbox or Google Drive allow you to share files externally, or paid plugins offer improved sharing and collaboration within Obsidian.

  • There’s a steep learning curve due to its extensive customization options and the use of Markdown.

User reviews

Obsidian scored 4.9 out of 5 on the software review website Capterra. Users liked its customization and local storage options. Users didn’t like the lack of the ability to collaborate in real time.

Pricing


Obsidian pricing


5. Joplin: Best for high-security meeting notes with encryption

Joplin is an open-source app designed for note-taking and task management that can work well as a meeting notes app. It lets you capture text, images, and even code snippets during your meeting so you can make a detailed record of the discussion. It also has great organization features, which allow you to search notes and easily revisit specific points or decisions later.

Key features

  • End-to-end encryption for data security

  • Open-source and free-to-use

  • Synchronizes via Joplin Cloud, Nextcloud, Dropbox, or OneDrive

  • Choice of rich text or Markdown language

  • Web clipper for browsers to save web content

  • Supports images, videos, PDFs, and audio files

  • Offline access to notes

  • Easy organization with notebooks and tags

  • Task management with to-do lists

  • Attach files to notes

  • Cross-platform support

  • Powerful search function

  • Plugins and customizable themes available


Joplin meeting notes app


Integrations

Joplin integrates with popular cloud storage services like Nextcloud, OneDrive, and Dropbox, so you can securely sync your notes across devices and access them from anywhere.

Besides this, it doesn't offer a vast array of pre-built integrations, but it has a plugin for connecting to calendars, task managers, and other tools.

Pros

  • It’s easy to set up and use.

  • You can store files locally for offline access.

  • The app is free

Cons

  • There’s no handwriting recognition or OCR.

  • There’s no free trial for Joplin Cloud.

User reviews

Joplin scored 4.8 out of 5 on the software review website G2. Users liked its ease of use and ‌organizational structure. Users didn’t like the cost of Joplin Cloud, which they felt was too expensive.

Pricing:

The Joplin app is free, but you have to pay to store your files on the Joplin Cloud.


Joplin pricing


6. Fireflies.ai: Best for automated transcription of meetings

If your team wants to prioritize participation over note-taking during meetings, Fireflies.ai could provide a solution.

Fireflies.ai is an AI note-taking assistant that automatically records, transcribes, and organizes your meeting conversations in real time. This leaves you free to focus on the discussion while Fireflies generates an accurate and searchable record, which you can save and share with your team.

Key features

  • Automated meeting transcription

  • AI-driven insights and summaries

  • Real-time note-taking

  • Identifies actionable items within the transcript

  • Integration with conferencing platforms such as Zoom, Microsoft Teams, and Webex

  • Advanced search capabilities

  • Collaborative note-taking and commenting

  • Customizable keyword triggers

  • Audio and video recording storage


Fireflies.ai meeting notes app


Integrations

Fireflies.ai integrates with multiple third-party apps, including Google Calendar, Zapier, Zoom, HubSpot, and Salesloft.

Pros

  • It’s easy to set up and use.

  • It automatically produces summaries of meetings, highlighting key points and takeaways.

  • It automatically produces an action item list at the end of the meeting.

Cons

  • The AI transcripts can occasionally be inaccurate.

  • It’s more expensive than many other meeting notes apps.

User reviews

Fireflies.ai scored 4.7 out of 5 on the software review website G2. Users particularly liked the ability to search transcripts using keywords and the timestamp function. Users didn’t like the occasional inaccuracy of AI transcripts and summaries.

Pricing


Fireflies.ai pricing


7. MeetGeek: Best for meeting summaries and actionable insights

MeetGeek is an AI meeting assistant that automatically records, transcribes, and summarizes meetings.

It integrates with popular video conferencing platforms and automatically captures audio, generates transcripts, and summarizes key points. MeetGeek also integrates with project management tools and transfers action items from the meeting into your project workflows.

Key features

  • Automatic transcription of meetings

  • Real-time note-taking

  • AI-generated meeting summaries

  • Identification of actionable items within the transcript

  • Integration with video conferencing tools

  • Searchable transcripts

  • Shared meeting notes

  • Customizable summary templates

  • Audio and video recording

  • Participant analytics


MeetGeek meeting notes app


Integrations

MeetGeek offers native integrations with popular tools like Google Drive, Slack, Trello, Google Calendar, and Outlook. It also integrates with Zapier, connecting thousands of additional apps.

Pros

  • MeetGeek’s AI-generated meeting transcripts provide many benefits, such as time savings, increased accuracy, and searchability of the transcript.

  • AI-generated meeting summaries also save time and give you a better understanding of the main points raised.

  • The user-friendly interface minimizes the need for training and makes it easy to get started.

Cons

  • Transcripts and summaries may need editing before sharing.

  • The basic plan has fewer features, limited storage, and less transcription time.

User reviews

MeetGeek scored 4.7 out of 5 on the software review website G2. Users liked that meeting minutes, notes, and insights were available immediately after a meeting was finished. They also said that there was good customer support. Some users mentioned a lack of support for languages other than English.

Pricing


MeetGeek pricing


8. Tactiq: Best for AI meeting summaries

If your team values a simple and browser-based approach to capturing key takeaways, Tactiq could be a good choice.

Tactiq is a Chrome extension and web app, a real-time AI meeting assistant. It works alongside existing video conferencing platforms like Zoom or Google Meet, providing live transcription, summaries, and analysis without needing direct integration.

Key features

  • Automatic transcription of meetings in Zoom, MS Teams, Google Meet

  • Speaker identification

  • Time stamps

  • Highlights and action items tagging during meetings

  • Integration with Google Calendar

  • Saves transcripts and notes directly to Google Docs

  • Collaborative note-taking

  • Keyword search in transcripts

  • Export options for sharing notes

  • Engagement analytics

  • Real-time updates for participants joining late


Tactiq meeting notes app


Integrations

Tactiq integrates with multiple third-party apps, including Google Docs, Confluence, Quip, Notion, Slack, and Asana.

Pros

  • The user-friendly interface makes it easy to use and get started straight away.

  • The transcript includes speaker identification and time stamps.

  • AI summaries of your meetings give you a better understanding of the main points of the meeting.

Cons

  • There’s no screen recording, only audio.

  • It has fewer comprehensive features than some other options.

User reviews

Tactiq scored 4.4 out of 5 on the software review website G2. Users liked the AI summary, which captures the main points of the meeting, and they liked that it easily integrates with other apps. Users disliked that Tactiq only provides basic analytics, such as actionable insights.

Pricing


Tactiq pricing


9. Fellow.app: Best for action items and feedback

Fellow.app is a meeting notes app with tools for agenda planning, real-time note-taking, and action item tracking. Fellow.ai is the AI component within the Fellow.app platform, which acts as an AI-powered meeting assistant. It automatically generates summaries and highlights action items from your meeting.

Key features

  • Easy agenda creation

  • Live note-taking during meetings

  • Task assignments from notes

  • Shared feedback

  • Ready-to-use meeting templates

  • Syncs with your favorite calendars

  • Keep tabs on tasks and actions

  • All your meetings are in one place

  • Works across all devices


Fellow.app meeting notes app


Integrations

Fellow.app has multiple third-party integrations, including Asana, ClickUp, Dropbox, Google Calendar, Google Drive, and Zapier.

Pros

  • Fellow.app provides an AI-generated recording and transcription of your meetings.

  • There are good feedback and collaboration features.

  • Lots of integrations are available.

Cons

  • Not all integrations are available on the free plan.

  • The number of features can make it seem complex at first.

User reviews

Fellow.app scored 4.7 out of 5 on the software review website G2. Users liked the ability to create actions and assign them to team members. They also said there was good customer support. Users didn’t like that there was no recording or transcription provided with the free plan.

Pricing


Fellow.app pricing


10. Notion: Best for organizing information

Notion is an all-in-one workspace platform. Its flexibility and customization options make it a good choice as a meeting notes app for teams of any size. One of its best points is building organized, interconnected databases of all your notes and information. The customizable templates are another great feature that allows you to tailor your meeting notes to fit your team’s workflow needs.

Key features

  • Integrated task management

  • Customizable templates for team meeting agendas

  • Collaborative workspace with real-time editing

  • Organize meeting notes with tags

  • Embedded calendars for scheduling

  • Linking between notes for easy reference

  • Markdown support

  • File attachments

  • Commenting and discussion threads for feedback

  • Access control for privacy and security

  • Cross-platform availability


Notion meeting notes app


Integrations

Notion offers multiple integrations, including Slack, Webex, Google Drive, Dropbox, and Zoom.

Pros

  • The user-friendly interface makes it simple to use once everything’s set up.

  • It’s easy to keep your information organized.

  • There are a lot of useful features available with the free plan.

Cons

  • Notion has no recording or transcription capabilities.

  • The initial setup can be complex due to the range of options.

User reviews

Notion scored 4.7 out of 5 on the software review website G2. Users liked the ability to organize their information and the calendar feature for scheduling. Some users would have liked more tutorials to learn the app more quickly.

Pricing


Notion pricing


Lark Suite: a tool for more productive meetings

Lark Suite is a productivity superapp that provides all the features of Lark Minutes and Lark Docs, among many more.

It integrates a whole suite of workplace tools on one platform, providing a central hub for teamwork and communication. Features include real-time chat, video conferencing, and document collaboration, allowing teams to stay connected and work on projects simultaneously.

Lark Suite also integrates features like cloud storage, calendars, and task management so you can track projects from start to finish. Multiple tools are included, so you won’t need to subscribe to many separate apps, saving you significant subscription costs.

Workflows are more efficient, too, as there’s no need to switch from app to app. It’s all seamlessly integrated on one platform.

You can use many of the features included in Lark Suite to run more effective meetings. Besides all the features of Lark Minutes and Lark Docs we’ve already discussed, many other Lark tools can help boost the efficiency of your meetings.

Lark Messenger: This real-time chat feature lets you prepare for meetings by sharing agendas, documents, and talking points. It also lets you have quick discussions or clarifications during the meeting itself.

Lark Calendar: Lark’s centralized calendar allows participants to check availability and book meetings directly within Lark Suite.

Video Conferencing: Built-in video conferencing with screen sharing, live captioning, and Lark’s in-app translation allows for easy collaboration and communication between teams, wherever they’re located.

Task Management: Lark Suite's task management tools allow you to create and assign action items directly within the meeting.

Cloud Storage: Lark Drive gives you easy access to shared files, so you don’t waste time looking for important meeting documents.

Lark Minutes and Lark Docs: The perfect meeting notes app

Choosing the right meeting notes app can help you get so much more out of your meetings and make it much less likely that you’ll walk away feeling that it's all wasted time.

The tools we’ve discussed provide a range of features and capabilities, not all of which you might want or need right now. But if you’re leaning towards a tool that'll provide you with all the necessary functions of a good meeting notes app and scale with your business, it’s hard to beat Lark Minutes and Lark Docs.

Not only that, with Lark, you get a whole suite of seamlessly integrated tools for the pric