10+ Best Time Tracking Software: Features & Pricing Listed
Ryan Tanner
Product Marketing Specialist
Aug 5, 2026
Ryan Tanner
Aug 5, 2026
13 min read
Time tracking software makes it easier to understand where time goes, manage workloads, and keep projects on schedule. It helps teams stay accountable, improve billing accuracy, and reduce the guesswork in daily planning. In this guide, you'll find a clear breakdown of how time tracking works, the features that matter, and the tools worth considering. You'll also get a closer look at popular options like Lark, Toggl Track, Clockify, and Harvest, so you can compare what each one brings to the table. Use this guide to pick the right fit for your workflow and your team's goals. Here is the tool list:
1. Lark: Unified platform with smart time tracking and streamlined views
2. Toggl Track: Fast, simple timers for busy teams
3. Buddy Punch: Clock-in system with built-in payroll and identity verification
4. Clockify: Free time tracking for growing teams
5. Harvest: Track time and invoice clients easily
6. Hubstaff: GPS and activity tracking for teams
7. QuickBooks Time: Timesheets connected to payroll faster
8. Time Doctor: Detailed productivity tracking for remote teams
9. Everhour: Project budgeting and time tracking combined
10. TimeCamp: Automatic time tracking with attendance insights
11. Paymo: Creative teams' workflow and time manager
Top time tracking software at first glance
For quick understanding, a comparison table highlights what each employee's time-tracking software does best. Use this snapshot to review features, pricing, and strengths before diving into the full breakdown of the 10+ best tools.
Information source: Official vendor sites
Update time: 2025-11-25
Note: Pricing and plan details reflect publicly available data as of the update date and may vary based on region, billing cycle, and number of agents.
What is time tracking software?
Time tracking software is a digital tool that records how work hours are spent across tasks, projects, and teams. It helps businesses monitor productivity, improve billing accuracy, and simplify payroll. Many companies use time-tracking software to help employees understand workload patterns and manage schedules with fewer mistakes. Some industries rely on more specialized options, like construction time tracking software, which helps track on-site hours, project phases, and labor costs. Overall, these tools give managers and teams a clearer picture of how time is used so they can plan better and work more efficiently.
Time tracking challenges businesses face
Many teams look for the best time tracking software because logging hours accurately is harder than it sounds. Even with project time-tracking software or free time-tracking software, businesses still run into common issues that affect productivity and project reporting.
- Manual timesheet errors: Paper timesheets and manual entries often lead to missing hours, typos, or rushed end-of-week updates. These small mistakes add up and create inaccurate reports, payroll delays, and confusion about actual workloads.
- Over/under-reporting: Some employees log more hours than they worked, while others forget to record tasks until the end of the day. Without a consistent system, it becomes difficult to measure true productivity or understand how long projects really take.
- Low adoption: Even with modern tools, employees may avoid tracking their time because it feels tedious or intrusive. If the software isn't simple or fast to use, adoption drops and managers lose reliable data.
- Lack of integration with workflows: Time tracking works best when it fits naturally into daily routines. When tools don't sync with project management tools, communication apps, or payroll systems, teams end up switching between apps and wasting time.
- Tracking billable time accurately: Service teams need a clear record of client work, but manual tracking often misses small tasks, meetings, or revisions. This leads to lost revenue and difficulty proving billable hours when clients ask for clarification.
Key features to look for in employee time tracking software
Choosing the right time-tracking software starts with knowing which features actually improve accuracy and make daily work easier. Many teams look for time and attendance tracking software or employee scheduling and time tracking software that fits smoothly into their workflow. Below are the key features worth paying attention to.
- Automatic timers: Automatic timers help employees start and stop tracking with a single click. This reduces missed hours and makes it easier to capture real-time work instead of relying on memory.
- Automated timesheets: Automated timesheets offer a clean way to review weekly and monthly hours. They help managers check for inconsistencies and employees avoid manual updates that often lead to mistakes.
- Project tagging: Project tagging links each hour to a task, client, or category. This gives teams a clearer view of how time is spent and helps managers understand which activities consume the most effort.
- GPS tracking: GPS tracking is especially useful for field teams. It verifies on-site work locations and helps companies manage distributed or mobile employees without constant check-ins.
- Scheduling: Built-in project scheduling tools help managers assign shifts, plan workloads, and balance staffing needs. It also helps employees see upcoming tasks or shifts in one place.
- Approvals: Approval workflows let managers review submitted hours before they reach payroll or invoicing. This adds a layer of accuracy and helps resolve mistakes quickly.
- Reporting & analytics: Reports highlight trends such as total hours, overtime, project costs, and productivity patterns. Analytics make it easier to forecast workloads and improve planning.
- Mobile time tracking: Mobile tracking lets employees log hours from any location. It's essential for remote teams, field workers, and anyone who isn't at a desk all day.
10+ best time-tracking software tools
The right tool can make daily work smoother, whether you're managing projects, tracking billable hours, or keeping teams aligned. This list covers the 10+ best time-tracking software tools, including options designed to simplify time tracking for various businesses.
1. Lark: Unified platform with smart time tracking and streamlined views
Lark brings time tracking, messaging, and project management into one place, so teams don't have to jump between apps. Its built-in time tracking tools help employees log hours while staying connected to their tasks and deadlines. The combination of time-tracking, communication, and workflow tools gives teams a clearer view of how work flows across projects, making it easier to plan, collaborate, and stay on schedule.
Lark Calendar: Smart agenda arrangement and scheduling
Lark Calendar supports effective time tracking by turning scheduled activities into a clear record of how your day is allocated. By creating time-blocked entries for tasks and marking them as "Busy," each block becomes a measurable segment of focused work. Reminders ensure you stay aligned with your plan, while the ability to adjust events helps you keep your tracked time accurate as priorities evolve. All meetings, shifts, deadlines, and project hours appear in one unified view, so you can easily estimate workloads and understand where your time is going.
Gantt & timeline views help track the process and time
Lark Base gives teams a powerful yet lightweight way to track time-driven work through visual Gantt and timeline views. Tasks are displayed along a horizontal timeline with automatic time bars generated from start and end dates, making schedules and progress easy to understand at a glance. Users can adjust dates or milestones by dragging and dropping, while progress bars show how each task is progressing.
Lark Attendance: Track employee time in a structured system
Lark Attendance helps teams track time accurately by turning clock-in/out activity into structured, automated records. With customizable rules based on job roles, locations, or verification methods like GPS and Wi-Fi, every shift begins and ends with reliable time data. As employees record attendance, Lark automatically calculates work duration, detects lateness or early leave, and applies overtime rules where appropriate. Shift schedules—fixed or flexible—can be assigned in batches, ensuring that time tracking aligns with each person's work pattern.
Dashboard countdown: Second minus second makes your team time-aware
The countdown block in Lark Base dashboards makes time tracking more intuitive by displaying how much time remains until a specific task or milestone. You can set it to count down to a fixed date or connect it directly to a date field in your table, ensuring it updates automatically as plans change. With support for multiple time units—months, weeks, days, hours, minutes, or seconds—it gives teams a clear, real-time view of upcoming deadlines.
Lark Messenger: Seamless coordination & time-trackable communication
Lark Messenger gives teams clearer visibility and better control over when discussions happen. Users can check the exact simply by hovering or tapping, making it easy to track when instructions are given, deadlines are shared, or updates are delivered. Message scheduling adds another layer of time coordination—teams can plan messages to send later, ensuring they land at the right moment.
or chats creates visual reminders for time-sensitive actions, helping users revisit tasks or deadlines without losing them in the conversation flow. Collaborated with Tasks, Calendar, and Base, Messenger keeps communication aligned with timelines, ensuring that time-critical information is noticed, acted on, and tracked efficiently.
- Starter plan: Free forever plan that includes 11 powerful tools for up to 20 users. It also comes with 100GB of storage, 1000 automation runs, AI translations, and more.
- Basic plan: $6/user/month (billed annually) for up to 500 users. It includes everything in Starter plus group calling for up to 500 attendees, 5TB of storage, 1000 automation runs, and more. For more details, please contact sales.
- Pro plan: $12/user/month (billed annually) for up to 500 users. It includes everything in Basic plus group calling for up to 500 attendees, 15TB of storage, 50,000 automation runs, and more.
- Enterprise plan: Contact sales for custom pricing. Supports unlimited users and includes even more automation runs and advanced security, compliance, and management features.
Starter
Pro
Enterprise
Starter
For small teams with simple communication needs
$0
/ user / month
20 users max
18 months message history
1-on-1 video meetings
100 GB storage
Lark Docs & Mail
1000 Base automation runs/month
2000 rows per table in Base
Pro
For companies with comprehensive collaboration and management needs
$12
/ user / month
500 users max
Unlimited message history
500-participant video meetings
15 TB storage
Lark Docs & Mail
50k Base automation runs/month
20k rows per table in Base
Enterprise
For large companies with advanced security and organizational management needs
Get a personalized demo and pricing
Unlimited users
Unlimited message history
500-participant video meetings
15 TB storage + 30 GB storage/user
Lark Docs & Mail
500k Base automation runs/month
50k Base automation runs/month
Single sign-on (SSO)
Pro
For companies with comprehensive collaboration and management needs
$12
/ user / month
500 users max
Unlimited message history
500-participant video meetings
15 TB storage
Lark Docs & Mail
50k Base automation runs/month
20k rows per table in Base
2. Toggl Track: Fast, simple timers for busy teams
Toggl Track is one of the most popular time tracking apps known for its simplicity and clean interface. Designed for freelancers, consultants, and small teams, it focuses on effortless time logging without unnecessary complexity. Its browser extensions, mobile apps, and integrations make tracking seamless across all workflows. Toggl helps users stay organised and bill clients accurately with minimal setup or training.
Image source: toggl.com
Features:
- One-click timer and manual time entry options
- Project and client tagging for clear categorisation
- Detailed reports and visual summaries of tracked hours
- Integrations with tools like Asana, Trello, and Google Calendar
- Idle detection to prevent inaccurate tracking
Pros:
- Extremely easy to use with no learning curve
- Generous free plan for individuals and small teams
- Works across web, desktop, and mobile devices
- Strong reporting and export capabilities for clients and teams
Cons:
- Limited advanced features in the free version
- Lacks built-in invoicing and expense tracking
Pricing:
- Free Plan: Core tracking features for up to 5 users
- Starter Plan: $10/user/month – billable rates, time rounding, and project templates
- Premium Plan: $20/user/month – advanced reporting, team dashboards, and time audits
- Enterprise Plan: Custom pricing – tailored support and dedicated success manager
3. Buddy Punch: Clock-in system with built-in payroll and identity verification
Buddy Punch gives businesses a structured clock-in/clock-out system where every shift is recorded with GPS coordinates, photo verification, or QR scans, so managers never have to guess whether hours are accurate. Once those verified hours are captured, they flow straight into the platform's built-in payroll and scheduling tools, which means shift workers, field crews, and multi-location teams can go from punch to paycheck without exporting data or switching between apps.
Image source: buddypunch.com
Key features:
- Punch clock with multiple verification methods (facial recognition, QR codes, PIN/kiosk, webcam photos)
- GPS tracking and geofencing to restrict clock-ins to approved locations
- Integrated payroll add-on with direct deposit, automated W-2/1099 handling, and tax-form filing
- Drag-and-drop employee scheduling with shift trades and recurring shifts
- PTO tracking with automated accruals and manager approvals
- Overtime alerts and automatic break deductions
Pros:
- Payroll runs inside the same platform where hours are tracked, so manual transfers are reduced
- Multiple punch verification options help prevent buddy punching and time theft
- Administrators are included at no additional cost across all plans
- Clean, straightforward interface that works well for non-technical staff
Cons:
- No free plan available, only a 14-day free trial
- More oriented toward employee attendance and in-house payroll than project-based billing or freelance invoicing
Pricing:
- Starter: $4.49/user/month (annual) + $19 base fee/month
- Pro: $5.99/user/month (annual) + $19 base fee/month
- Enterprise: $10.99/user/month (annual) + $19 base fee/month
- Payroll add-on: $6/user/month + $39 base fee/month
4. Clockify: Free time tracking for growing teams
Clockify is a strong pick for teams seeking timesheet software for small business free with unlimited users. Its timers, manual logs, and project tagging create a simple workflow any team can adopt. Small businesses benefit from minimal setup and easy onboarding. With reports and dashboards included, owners get instant visibility into workloads.
Image source: clockify.com
Key features:
- Core time tracker with timers and manual time entry
- Timesheets view for weekly or daily approvals
- Projects, tasks, tags, and billable rate settings
- Summary, detailed, and weekly reports
- Team management and limited scheduling on paid plans
Pros:
- Very generous free plan with unlimited users and projects
- Simple interface that works for many different team types
- Affordable paid plans for additional features like approvals and advanced reporting
- Strong browser extension and app coverage
Cons:
- Advanced features (like approvals, budgets, and more automation) sit on paid tiers
- Interface is functional but less "modern workspace" compared to all-in-one suites
Pricing:
- Free Plan: Basic tracking features for up to 3 users
- Standard: $4.99 per seat/month (annual)
- Pro: $11.99 per seat/month (annual)
5. Harvest: Track time and invoice clients easily
Harvest is ideal for businesses that need project-based time logs with lightweight invoicing, even though it's not entirely positioned as timesheet software free. It helps contractors and agencies log hours per client or task while capturing expenses and generating quick invoices. The interface is simple enough for teams with minimal tech experience. Data syncs easily to accounting systems.
Image source: getharvest.com
Key features:
- Time tracking across projects and tasks
- Invoicing for billable time and expenses
- Basic expense tracking for client work
- Reports on project budgets, utilization, and costs
- Connections to accounting tools (QuickBooks Online, Xero, etc.)
Pros:
- Excellent for agencies and consultants billing clients by the hour
- Clean UI, easy to train teams on
- Strong project and budget reporting for small/medium firms
- Simple pipeline from logged time → invoice → payment
Cons:
- Less suitable as a full HR timesheet/attendance solution
- Per-user pricing can add up for very large teams
Pricing:
- Pro: $12 per seat/month (unlimited seats & projects)
- Premium: Custom pricing with advanced reporting, approvals & SSO
6. Hubstaff: GPS and activity tracking for teams
Hubstaff blends time tracking with GPS, productivity insights, and scheduling, which makes it a strong timesheet app for employees in mobile or field roles. Workers can clock in via phone while managers see location-verified logs. Its monitoring tools help distributed teams stay accountable. The combination of tracking and automation supports accurate reporting.
Image source: hubstaff.com
Key features:
- Time tracking with desktop, web, and mobile apps
- GPS tracking and geofencing for field workers
- Activity levels with optional screenshots and app/URL usage
- Scheduling, timesheets, and payments (on higher plans)
- Budgeting, reports, and optional add-ons (locations, more screenshots, etc.)
Pros:
- Ideal for mobile and field teams needing location-aware tracking
- Flexible tiers from simple tracking to advanced monitoring
- Scheduling and payroll-style features on mid/high plans
- Add-ons let teams choose how much detail they want
Cons:
- Monitoring (screenshots, activity) may feel invasive for some teams
- Add-ons and per-seat pricing can become costly at scale
Pricing:
- Starter: $7/seat/month (annual), 2-seat minimum
- Team: $10/seat/month (annual), 2-seat minimum
- Enterprise: $25/seat/month (annual), includes custom setup & dedicated support
7. QuickBooks Time: Timesheets connected to payroll faster
QuickBooks Time offers an intuitive interface and fast mobile logging, positioning it well as simple timesheet software for small and mid-size teams. GPS features help track field workers while scheduling keeps shifts aligned. Payroll sync ensures precise payouts without extra steps. It's especially useful for businesses already using QuickBooks accounting.
Image source: quickbooks.com
Key features:
- Employee time tracking with mobile apps and GPS
- Job and shift scheduling inside QuickBooks Time
- Time-off management and alerts/notifications
- Sync to QuickBooks Online for payroll and invoicing
- Time kiosk mode and workforce app for employees
Pros:
- Excellent fit for businesses already on QuickBooks Online
- Strong GPS, scheduling, and payroll connections
- Good for mobile crews, field workers, and trades
- Clear visibility into who is working and where
Cons:
- Pricing includes both a base fee and per-user fee, which can be pricey
- Requires QuickBooks Online for full value, so less attractive if you use other accounting tools
Pricing:
- Time elite: $20/month+$10 per user/month. Base fee includes 1 admin.
- Time premium + payroll premium: $26.40/month+ $10 per employee/month.
- Time elite + payroll elite: $40.20/month + $12 per employee/month.
8. Time Doctor: Detailed productivity tracking for remote teams
Time Doctor gives detailed visibility into how work hours are spent and supports structured workflows where accurate timesheets login for employees is essential. Employees can track tasks, manage timers, and submit their logs with just a few clicks. The platform offers deep productivity analytics. Managers gain a clear view of daily work patterns across distributed teams.
Image source: timedoctor.com
Key features:
- Automatic and manual time tracking with desktop and mobile apps
- Screenshots and web/app usage for activity insights
- Attendance, schedules, and break/leave tracking
- Productivity metrics, reports, and "unusual activity" alerts
- Client access, executive dashboards, and optional AI analytics (Benchmarks, etc.)
Pros:
- Very detailed visibility into how time is spent
- Good choice for distributed or BPO-style teams needing close monitoring
- Flexible tracking modes (automatic or user-controlled)
- Strong reporting and management dashboards
Cons:
- Monitoring features (screenshots, app usage) can feel intrusive
- Overkill for teams that mainly want simple timesheets and light reporting
Pricing:
- Basic plan: $7/month per user
- Standard: $11.70/month per user
- Premium: $16.70/month per user
- Enterprise: Custom pricing
9. Everhour: Project budgeting and time tracking combined
Everhour aligns perfectly with project teams and finance workflows, making it a strong option for Timesheet software for accountants. Its budgeting, cost allocation, and billable hour tracking help accounting teams manage client projects with clarity. The interface integrates seamlessly with project management tools. This ensures finance professionals maintain accurate, audit-ready records.
Image source: everhour.com
Key features:
- Time tracking tied closely to projects, tasks, and budgets
- Billing and budgeting for clients or internal projects
- Invoicing and expense tracking
- Time approval flows and time-off tracking
- Deep connections to tools like Asana, Trello, ClickUp, and others
Pros:
- Very strong for project and budget-focused teams
- Great match for agencies and product teams using PM tools
- Detailed reporting on costs and billable vs non-billable work
- Flexible enough for accountants and finance-focused users
Cons:
- Requires at least a small team commitment (minimum seats on some plans)
- Not primarily designed as a core HR attendance solution
Pricing:
- Team: $10/seat/month when paid yearly (minimum 5 seats), includes all features and integrations
10. TimeCamp: Automatic time tracking with attendance insights
TimeCamp gives teams a simple way to track work without constant manual updates. Its automatic tracking captures activity in the background and links hours to tasks, projects, and clients. The attendance tools help managers monitor shifts, overtime, and overall availability with less effort. Together, these features offer clearer insights into workloads and make scheduling, billing, and reporting much easier.
Image source: timecamp.com
Features:
- Time tracking per task or project
- Start/stop timers or manual entries
- Reporting dashboards and time estimates
- Billable time tracking with budget alerts
- Integrations with calendars and third-party tools
Pros:
- Fully integrated with task and project management
- Highly customisable and flexible
- Great for agile and sprint-based teams
- Affordable pricing for feature depth
Cons:
- Can feel overwhelming for new users
- Mobile apps are less polished than desktop
Pricing:
- Free plan: Basic time tracking features
- Unlimited plan: $4.99/user/month – advanced reports and dashboards
- Business plan: $15/user/month – automations, custom fields, and workload views
11. Paymo: Creative teams' workflow and time manager
Paymo helps creative teams stay organized by combining task management, time tracking, and project planning in one place. It's built to support fast-moving work, from design revisions to client deliverables. Teams can track hours as they move through tasks, manage deadlines, and keep project files together. The result is a smoother workflow where everyone knows what to do, how long it takes, and what comes next.
Image source: paymo.com
Features:
- Time tracking via timer or manual entry
- Client and project-based reports
- Cost and revenue tracking
- Team management and absence logging
- Export-ready invoices and summaries
Pros:
- Clean, easy-to-use interface
- Transparent pricing and reports
- Excellent for service-based SMEs
- Reliable customer support
Cons:
- Limited integrations compared to larger tools
- Basic design and dashboard customisation
Pricing:
- Standard plan: $5.95/user/month – full access to time, projects, and reports
Future trends in time tracking software
Time tracking continues to evolve as teams rely more on digital tools to manage work. New updates in project management time tracking software and ongoing time tracking software news point to smarter, more connected systems that support hybrid model and remote teams. These trends are shaping what the next generation of tools will look like.
- AI-generated work logs: AI will reduce manual entry by creating automatic summaries of tasks, meetings, and project activity. Instead of typing out hours, employees will review and confirm logs that AI generates based on real activity.
- Predictive scheduling: Predictive scheduling uses past data to forecast workloads, shift needs, and staffing gaps. This helps managers plan ahead, reduce burnout, and balance resources more effectively.
- Activity insights: Advanced analytics will offer deeper insights into how work actually happens. Teams will see trends in focus time, context switching, task duration, and productivity patterns across roles and projects.
- Unified workspaces (with a subtle nod to Lark): Future platforms will combine communication, tracking, documents, and automated workflows in one place. This unified approach helps teams avoid app overload and makes time tracking a natural part of daily work rather than a separate chore.
- Remote-first time tracking innovations: As distributed teams grow, tools will support better mobile tracking, GPS verification, automated check-ins, and integrations that help remote employees log hours without friction.
Conclusion
Effective time tracking helps teams stay organized, improve billing accuracy, and understand how work actually gets done. With so many options available, choosing the right online time tracking software comes down to how well it fits your workflow, team size, and daily habits. Tools like Lark make it easier by combining communication, scheduling, and tracking in one place, while others focus more on specialized needs. Many companies, especially service teams, also rely on time tracking software for consultants to capture every billable hour. The right choice will support your goals, reduce busy work, and help your team stay focused on the work that matters.
FAQs
Is time tracking software legal for remote employees?
Yes, it's legal in most regions as long as employees are informed about what is being tracked and why. Clear policies help build trust, especially for remote teams that rely on structured hours, client billing, or time tracking software for accountants and other roles with strict reporting needs.
How do you choose between free time tracking software and paid tools?
Free tools work well for small teams with simple needs. Paid tools offer more features like advanced reports, integrations, and automated approvals. If you need deeper insights or time and expense tracking software, a paid plan usually delivers better long-term value.
Can time tracking software integrate with payroll and invoicing tools?
Most modern platforms sync with payroll, invoicing, and accounting software. This reduces manual entry, prevents errors, and speeds up billing cycles for teams that depend on accurate hour tracking.
What's the difference between project time tracking and employee time tracking?
Project time tracking focuses on tasks, milestones, deadlines, and client work. Employee time tracking looks at shifts, attendance, overtime, and daily hours. Many businesses use both to understand workload and project costs.
How accurate is GPS-based mobile time tracking for field workers?
GPS-based tracking is generally reliable when employees have a stable mobile connection. It helps confirm job site attendance and is widely used in construction, field services, and other on-the-go roles.
Related reading
Table of contents
Start using Lark today
Manage all your work in one place
Boost team efficiency by 10x
Save up to 70% on software costs
Table of contents
Start using Lark today
Manage all your work in one place
Boost team efficiency by 10x
Save up to 70% on software costs
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