13 Best Google Project Tracking Tools for Google Workspace in 2026
Vivienne Quinn
Product Marketing Manager
Sep 18, 2026
Vivienne Quinn
Sep 18, 2026
14 min read
If you've searched for a Google project tracking tool, you already know that Google doesn't actually offer dedicated project management software. However, fear not: this doesn't mean you can't still build a project-tracking system using your Google Workspace subscription.
This guide explores three practical approaches: using Google Sheets and other native tools, adding specialized Workspace add-ons, or integrating external project management platforms. Whether you're coordinating a small team or managing complex, cross-department initiatives, you'll find a setup that fits your workflow.
TL;DR: The reality of Google project tracking
Since Google Workspace doesn't offer a dedicated Google project management app, teams tracking projects typically take one of three paths explored in this guide:
- Option 1: Repurpose native apps (Google Sheets, Calendar, and Tasks). Best for solo users or small teams who want to build a simple project tracker in Google Sheets setup with zero extra cost.
- Option 2: Integrate external platforms (Lark Base, Asana, ClickUp, Smartsheet). Best for scaling teams who need advanced project management features like basic Gantt charts, status updates, and automated notifications.
- Option 3: Install specialized add-ons (Kanbanchi, Yanado, GQueues). Best for users who want to stay strictly inside Gmail or Drive while adding visual Kanban boards or email-to-task creation.
If you've outgrown disjointed apps and complex spreadsheets, Lark offers a unified workspace that combines team chat, meetings, docs, and robust project tracking under one free plan.
Is there a native Google project tracker in Google Workspace?
The honest answer is no. There isn't a Google project management tool or tracker available inside or outside of Google Workspace.
Despite offering great productivity tools, there's no native project-tracking solution. Real project management tools typically include:
- Task lists with owners, due dates, and priorities, with dependencies between tasks
- Multiple views (Kanban board, Gantt charts, timeline, calendar), with dashboards and reporting
- Automated notifications, status updates, plus resource and workload management
Need to manage and track a project? Try Lark's free template below:
What "Google project tracking tool" really means
When people refer to “Google project tracking tools,” they usually mean one or more of the following:
- Repurposing Google tools to manage projects
- Connecting external project management platforms to Google Workspace
- Using add-ons to extend functionality inside Google Workspace
In this guide, we'll introduce these three options and recommend the best tools for each.
However, these workarounds raise a serious question: Is it worth paying for Google Workspace if project tracking requires stitching together multiple tools and potentially more costs?
For some teams, choosing a Google Workspace alternative with built-in project management makes more sense.
Option 1: Turn Google apps into project tracking tools
Small teams and startups often find themselves improvising with google sheets and Gmail to patch together a free workflow. While this keeps upfront costs low and avoids adding third-party subscriptions.
Here's an example of five Google apps you can repurpose for project management, whether you're launching a marketing campaign or opening a new store.
Google Sheets - For creating a lightweight project database
Google Sheets can serve as a simple, flexible project database. It's more suited to small teams or individuals who need to track tasks, projects, or resources without the complexity of a full database system.
While Google Sheets can serve as a simple, flexible project database, many teams prefer not to build one from scratch. Instead, they search for a pre-built Google Sheets project tracker template to instantly standardize their workflows.
Using a project tracker template Google Sheets provides, such as those found in Google’s template gallery, allows you to assign tasks, set priorities, and track milestones without manual database configuration. However, if you need a more robust and modern Google sheets project tracker, you can export a customized tracker directly from Lark Sheets as a free Google sheets project tracker template to jumpstart your project setup.
Image source: sheetautomation.com
Features for project tracking:
- Customizable columns & rows: Track project attributes, including task name, owner, due date, status, and priority.
- Filtering and sorting: Quickly organize tasks by priority, deadlines, or team member.
- Conditional formatting: Highlight overdue tasks, completed items, or other critical project metrics.
- Collaboration & sharing: Multiple users can view and edit in real time with granular permissions.
Limitations:
- Relational limitations: Cannot easily manage complex relationships between tables like a true database.
- Limited automation: Advanced triggers, notifications, and workflows require Apps Script or third-party tools.
- Security & access control: Fine-grained database-level security is limited; access is mostly at the file- or sheet-level.
How to Create a Project Tracker in Google Sheets: A Quick Guide
If you are not ready to invest in premium google project management tools, learning how to create a project tracker in google sheets is highly valuable. Follow these simple steps to build your own:
- Define your headers: Set columns for Task Name, Task Owner, Task Status, Priority, Start Date, and Due Date.
- Add dropdowns for task status: Use Google Sheets' data validation tool to create dropdown lists containing "To Do," "In Progress," and "Done."
- Apply conditional formatting: Color-code your statuses—such as green for "Done" and red for "Blocked"—to keep the team aligned visually.
- Draft your timeline: Utilize bar chart formulas or simple conditional formatting to simulate basic Gantt charts.
Google Calendar - For managing a visual timeline
Google Calendar can double as a lightweight visual timeline for team projects. By organizing tasks, milestones, and deadlines into a calendar view, teams can see project progress over time, manage workload, and coordinate schedules.
Image source: onecal.io
Features for project tracking:
- Multiple Calendar Layers: Separate calendars for projects, teams, or task types that can be overlaid for a complete timeline view.
- Event Scheduling with Deadlines: Assign tasks or milestones as events with start and end times.
- Color-Coding: Differentiate projects, teams, or priority tasks visually.
- Integration with Google Workspace: Connects with Google Tasks, Sheets, and Meet for a seamless project workflow.
Limitations:
- Relational limitations: Cannot easily manage complex relationships between tables like a true database.
- Limited automation: Advanced triggers, notifications, and workflows require Apps Script or third-party tools.
- Security & access control: Fine-grained database-level security is limited; access is mostly at file or sheet level.
Google Tasks - For assigning action items
Google Tasks is a basic task tracker integrated with Gmail, Google Calendar, and other Google Workspace apps. It is ideal for individuals or small teams who need a simple way to track tasks, deadlines, and to-do lists without the complexity of full project management software.
Image source: gmelius.com
Features for project tracking:
- Task Creation & Subtasks – Break projects into manageable tasks and subtasks.
- Due Dates & Deadlines – Assign due dates that sync directly with Google Calendar for timeline visibility.
- Integration with Gmail & Calendar – Convert emails into tasks and see them alongside other scheduled events.
- Simple Lists – Organize tasks by project or category using separate lists.
Limitations:
- Minimal visualization – Tasks appear as lists; no Kanban boards, Gantt charts, or calendar views beyond due dates in Calendar.
- No advanced automation – Requires third-party tools for reminders beyond Google's basic notifications.
- Scaling limitations – Best for small projects or personal task tracking; large team projects become hard to manage.
Google Drive - For storing project files
Google Drive is a file storage app that can store documents, spreadsheets, presentations, and other project assets. Teams can organize and share project files instantly, making it an accessible hub for project-related content.
Image source: developers.google.com
Features for project tracking:
- Centralized file storage: Store all project files in one organized location with folder hierarchies.
- Version history: Track changes and revert to previous versions of documents.
- Access control & sharing: Fine-grained sharing permissions (view, comment, edit) at file or folder level.
- Integration with Google Workspace: Works seamlessly with Docs, Sheets, Slides, Calendar, and Gmail.
Limitations:
- Scalability concerns for large teams: Complex folder structures can become hard to navigate without strict governance.
- Limited automation: Automating workflows requires Google Apps Script or third-party tools.
Google Docs - For meeting notes and planning
Google's cloud-based word-processing tool, Google Docs, allows teams to create, edit, and collaborate on documents in real time. For project management, it serves as a flexible tool for drafting plans, tracking meeting notes, documenting requirements, and maintaining project records.
Image source: workspaceupdates.googleblog.com
Features for project tracking:
- Real-time collaboration: Multiple team members can edit a document simultaneously with visible changes.
- Comments & suggestions: Add inline comments, suggestions, and resolve feedback to streamline team communication.
- Version history: Track changes over time and revert to earlier versions if needed.
- Templates: Use pre-built templates for project plans, meeting notes, or reports.
Limitations:
- No Native timeline or visualization: Cannot display Gantt charts, Kanban boards, or project timelines.
- Limited automation: Any automation (e.g., generating reports or linking with other tools) requires Google Apps Script.
By combining the functionality of these five Google tools, your team can manage a wide range of project types. For a more robust setup, you can also incorporate other apps included in Google Workspace plans (such as Gmail and Google Gemini ) to support day-to-day project coordination.
Option 2: Connect with external project management platforms
If your team manages several concurrent projects, coordinates with multiple departments, or needs features such as dependencies and automation, investing in dedicated project management software might be worth considering.
1. Lark - For the ultimate project management solution
Lark is an all-in-one collaborative workspace that helps teams of every size manage projects and work smarter together. What makes Lark a game-changer is its ability to replace patchwork setups entirely. Lark offers everything Google provides, including chat, meetings, docs, and calendars, all within a single platform. Instead of bolting on multiple external PM platforms, Lark is an advanced project management solution, with task tracking, automation, approvals, and workflow tools that let teams plan, manage, and execute projects efficiently from start to finish.
While many teams switch entirely to Lark from Google Workspace, teams that want to keep using Google can still enjoy Lark's smart approach to project management.
Key features:
- Keep project communication unified: Launch initiatives with dedicated group chats so team members can exchange ideas, ask questions, and align on priorities. Chats remain centralized, making it easy for everyone to reference updates and stay informed.
- Monitor progress with clarity: Organize tasks in Lark Base by assigning clear owners, setting deadlines, and defining priority levels. Use multiple views, such as Gantt charts or Kanban boards, to understand timelines at a glance or dive into specific task details. When responsibilities change, adjust assignments quickly with simple drag-and-drop updates.
- Reduce manual follow-ups through automation: Eliminate repetitive coordination by creating automated reminders, notifications, and status changes without writing code. These workflows keep projects advancing while ensuring the team remains focused on high-value work.
- Leverage AI for faster insights: Cut down the time spent on reporting with AI-generated summaries, sprint overviews, and feedback breakdowns. After meetings, key decisions, action steps, and task owners are automatically captured, so nothing important is missed.
- Simplify approval processes: Manage requests such as budgets, travel reimbursements, or resource approvals directly within chat. Leaders can review and respond immediately without switching platforms, accelerating decision-making and maintaining project momentum.
Google Sheets project tracker vs. dedicated PM workspace Lark
Before spending hours customizing your Google Sheets project tracker, compare how a native spreadsheet setup stacks up against a modern, relational database solution like Lark Base:
See what one of our clients has to say:
"Lark has changed how we uplevel sales and customer success. The month I shared our sales boards in Lark Base with our teams, I saw a real lift in digital advertising sales. These boards are where our race to the top can happen, and we finally have the transparency to do so efficiently."
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Chief Growth Officer
Integration highlights:
- Two-way calendar sync: Your team can view and edit tasks created in Google Calendar directly within Lark Calendar, and vice versa. Changes made in one calendar are automatically reflected in the other, ensuring project deadlines stay aligned.
- Live Gmail binding: Keep your projects moving without context-switching. Connect your Google Workspace email directly to Lark to read, organize, and reply to your Gmail messages alongside your tasks.
- Google Drive connectivity: Files stay exactly where they belong. Embed, share, and preview Google Drive links directly inside Lark tasks and chats.
- Frictionless Google SSO: Your team can log in to Lark securely with their standard Google Workspace credentials, and admins can set up Directory Sync to automate user provisioning.
- Easy access to project docs: Links to documents, spreadsheets, slides, project databases, mind maps, and other content you create in Lark can be added to Google Tasks
- Limitless automations via Zapier: Build custom, no-code workflows to connect Lark with tools like Google Sheets and Forms.
Limitations:
- For some advanced features, new users may need to explore the Lark Help Center or YouTube channel for more guidance.
Pricing:
- Starter plan: Free forever plan that includes 11 powerful tools for up to 20 users. It also comes with 100GB of storage space, 1000 automation runs, AI translations, and more. No credit card is needed.
- Basic plan: $6/user/month (billed annually) for up to 500 users. It includes everything in Starter, plus unlimited message history, 5TB of storage space, 1,000 automation runs, and more. Some users may need to contact sales to purchase this plan.
- Pro plan: $12/user/month (billed annually) for up to 500 users. It includes everything in Basic plus group calling for up to 500 attendees, 15TB of storage space, 50,000 automation runs, and more. Understanding current Google Workspace pricing and ClickUp pricing can help organizations better evaluate overall software costs.
- Enterprise plan: Contact sales for custom pricing. Supports unlimited users and includes even more automation runs and advanced security, compliance, and management features.
Starter
Pro
Enterprise
Starter
For small teams with simple communication needs
$0
/ user / month
20 users max
18 months message history
1-on-1 video meetings
100 GB storage
Lark Docs & Mail
1000 Base automation runs/month
2000 rows per table in Base
Pro
For companies with comprehensive collaboration and management needs
$12
/ user / month
500 users max
Unlimited message history
500-participant video meetings
15 TB storage
Lark Docs & Mail
50k Base automation runs/month
20k rows per table in Base
Enterprise
For large companies with advanced security and organizational management needs
Get a personalized demo and pricing
Unlimited users
Unlimited message history
500-participant video meetings
15 TB storage + 30 GB storage/user
Lark Docs & Mail
500k Base automation runs/month
50k Base automation runs/month
Single sign-on (SSO)
Pro
For companies with comprehensive collaboration and management needs
$12
/ user / month
500 users max
Unlimited message history
500-participant video meetings
15 TB storage
Lark Docs & Mail
50k Base automation runs/month
20k rows per table in Base
2. Asana - For cross-functional workflows
Asana is one of the most widely adopted work management platforms, used by teams ranging from small businesses to large enterprises. With native integrations for key Google Workspace apps, Asana centralizes your workflows and keeps your team in sync.
Image source: asana.com
Key features:
- Multiple views: List, Board, Timeline, Calendar
- Portfolio tracking for managing multiple projects
- Workload view to prevent team member overallocation
- Automation rules for recurring workflows
- Strong mobile apps for on-the-go updates
Integration highlights:
- Create tasks directly from Gmail using the Asana for Gmail add-on
- Attach Google Drive files to any task
- Sync task due dates with Google Calendar
- Sign in with Google accounts (Google SSO)
Limitations:
Asana can feel heavyweight for very small teams that only need a simple task list. The breadth of features requires some training, especially for non-technical team members.
Pricing:
- Free plan for up to 2 users, with unlimited projects and tasks.
- Paid plans start at $10.99/user/month (billed annually).
3. Trello - For simple kanban-style tracking
Trello uses a visual Kanban board approach that’s ideal for smaller teams or less complex projects where drag-and-drop simplicity matters most. Trello integrates with Drive, Sheets, Slides, Chrome, Calendar, GMail, Inbox, and Google Apps.
Image source: trello.com
Key features:
- Extremely low learning curve
- Intuitive interface with drag-and-drop cards
- Great for marketing campaigns, content calendars, and simple product roadmaps
- Free tier is generous for basic tasks
Integration highlights:
- Attach Google Drive files directly to Trello cards.
- Sign in to Trello using your Google account.
- Sync Trello due dates with Google Calendar using Power-Ups.
- Use Butler automation to trigger Google Workspace actions (e.g., automatically sending an email via Gmail when a task is marked complete).
Limitations:
Trello's simplicity becomes a constraint for multi-team, cross-project portfolio tracking or advanced reporting. If you need Gantt charts or dependencies, you'll quickly outgrow Trello.
Pricing:
- Free plan for up to 10 collaborators per workspace. Includes unlimited cards and up to 10 boards.
- Paid plans start at $5 per user/month (billed annually). Includes unlimited boards, advanced checklists, and custom fields.
4. ClickUp - For extensive customization options
ClickUp positions itself as an all-in-one work hub that combines tasks, docs, goals, and dashboards in a single platform. ClickUp integrates seamlessly with Google Workspace, allowing you to attach files, sync schedules, and create tasks.
Image source: clickup.com
Key features:
- Gantt charts with dependencies
- Extensive customization, such as custom fields
- Time tracking and goal tracking are built in
- Offers a large variety of views, including list, board, and calendar views
Integration highlights:
- Attach Google Drive documents to tasks
- Sync Calendar events
- Gmail integration for email-to-task creation
- Google SSO for easy sign-in
Limitations:
The breadth of features can overwhelm new users. ClickUp requires thoughtful workspace structuring to avoid complexity creep.
Pricing:
- Free plan with unlimited projects and unlimited users, but only 60MB of storage.
- Paid plans start at $7/user/month (billed annually).
5. Smartsheet - For working with spreadsheets
Smartsheet feels familiar to anyone who's spent years in spreadsheets, making it a comfortable transition for Google Sheets power users. Smartsheet provides extensive integrations with Google Workspace, enabling users to streamline workflows by connecting seamlessly with essential tools.
Image source: smartsheet.com
Key features:
- Gantt charts with drag-and-drop scheduling
- Resource management and workload views
- Forms for intake workflows
- Automation workflows
- Executive dashboards
Integration highlights:
- Google Drive attachments
- Gmail add-on for creating tasks from email
- Calendar sync for due dates
- Import/export data to and from Google Sheets
Limitations:
Despite similarities to Sheets, Smartsheet is a separate paid tool with its own learning curve. Budget and change management planning are required.
Pricing:
- No free plan available.
- Paid plans start at $9/user/month (billed annually).
Option 3: Leverage Google project tracking tools and add-ons
Some tools live entirely inside Google Workspace, using Gmail and Drive as their home rather than existing as separate platforms. In fact, some of the tools mentioned above, such as Trello, are available as add-ons too.
Let's take a look at three popular add-ons teams use for project tracking.
1. Kanbanchi - For teams who need to visualize project tasks
Built specifically for Google Workspace users. Kanbanchi lives in your browser and integrates tightly with Google tools, offering a visual approach to task workflows through Kanban boards, Gantt charts, and time tracking.
Image source: kanbanchi.com
Key features
- Kanban boards & cards: Drag‑and‑drop visual workflow management.
- Gantt chart timeline: Plan and visualize task sequences and timelines.
- Google Drive integration: Boards are stored in Drive and follow Drive sharing/permissions.
- Google Calendar sync: Push start/end dates from cards to Google Calendar events.
Limitations
- Setup overhead: Requires configuration (boards, templates) to fit your workflow.
- Feature depth varies by plan: Advanced timeline, workload, and reporting features are in higher tiers.
Pricing:
- Available for free.
- Paid plans start at a fixed price of $3.97 (billed annually).
2. Yanado - For teams who handle projects through email
Another add-on designed for Google Workspace is Yanado, which specializes in project and task management. Instead of forcing you to switch to a separate project management app, Yanado is embedded directly in your Gmail interface.
Image source: chromewebstore.google.com
Key features
- One-click task creation: Turn any email into an actionable task. Tasks remain linked to their original email threads to preserve context.
- Kanban boards: Organize work into customizable, drag-and-drop views.
- Team collaboration: You can edit and delegate tasks, plus discuss task details with your colleagues.
- Subtasks and tagging: Helps you break projects into manageable tasks and use tags to filter and prioritize your work.
Limitations
- Scaling: Because its primary interface is within Gmail, it can become cumbersome when managing highly complex, enterprise-level projects with extensive dependencies.
- Mobile experience: Users frequently note that the mobile app functionality is less robust and harder to navigate than the desktop Gmail extension.
Pricing:
- Available for free.
- Paid plans start at $6 per user/month (billed annually).
3. GQueues - For teams who need basic task tracking
Designed for Google Workspace, GQueues offers a robust set of features that support effective task tracking. As a native add-on, it integrates directly into Google Workspace apps, enabling teams to assign tasks, monitor progress, and manage deadlines.
Key features
- Emails to tasks: Turn your emails into tasks instantly with the Gmail add-on.
- Easy access: Open GQueues from anywhere in Google Workspace without logging in again. You're automatically signed in using Google's secure SSO authentication.
- Secure and reliable: GQueues runs on the same infrastructure and servers used by Google. It's reliable, robust, and built on a system you already trust.
- Accessibility: GQueues has dedicated mobile apps for iOS and Android, plus a Chrome extension for capturing tasks anywhere on the web.
Limitations
- Google lock-in: As GQueues is built for Google, if your team ever migrates to another ecosystem, GQueues will become less useful without its add-on functionality.
- Task management: While the add-on works great for task tracking, it may not offer enough project management features to meet your team's needs.
Pricing
- A free plan is available
- Paid plans start at $3 per user/month (billed annually).
For additional native or third-party add-ons, visit the Google Workspace Marketplace or the Chrome Web Store.
How to choose the best Google project tracking tool
The best Google project-tracking tool for your team will depend on several factors, such as your team's size, project complexity, budget, and how tightly your workflows are built around Google Workspace.
Here's a simple guide on how to pick your tool:
Map your current workflow
Before evaluating tools, document your reality:
- Where does work originate? Email, internal chat, meetings, or client requests?
- How are tasks assigned and tracked today?
- Who needs visibility into progress and how often?
- What consistently falls through the cracks?
If your team's work originates mostly from communication (chats and meetings) rather than external client tickets, patching together separate tools will always create gaps. You need a setup where conversations and tasks live in one place.
Recommended Tool: Lark Suite. Its native integration of group chats with project tables (Lark Base) allows you to turn messages into tasks with a single click, perfectly matching real-time team workflows.
Define your non-negotiables
Clarify what you absolutely need versus what would simply be nice to have.
1. Team size
- How many users require access?
- Do you need guest or client permissions?
Recommended Tool: Asana (excellent guest permissions) or Lark (unlimited collaborators and external-tenant chat spaces).
2. Must-have features
- Gantt charts for timeline planning?
- Time tracking for billing or capacity management?
- Automation to reduce manual updates?
- Client-facing dashboards?
If complex timelines, dependencies, and automation are non-negotiable, flat spreadsheets like Google Sheets will fail.
Recommended Tool: ClickUp (best for highly customized views and built-in time tracking) or Lark Base (best for no-code automated workflows and real-time project dashboards).
3. Budget and cost calculation
- Is a free tier sufficient, or will you invest in paid plans?
- If considering third-party tools, calculate the total cost of ownership (subscription fees, per-user charges, and add-ons) to avoid surprise expenses.
- Compare that cost against the value gained in productivity and time saved.
Instead of paying $6/user for Google Workspace plus $10.99/user for a PM tool, you should look for a tool that covers both under one price tag.
Recommended Tool: Lark (Starter Plan). It is free forever for up to 20 users and includes 11 powerful tools (chat, docs, sheets, meetings, and project tracking) under one login, reducing your software spend to zero.
4. Compliance and security
- Do you require SSO?
- Are there data residency or audit log requirements?
If you need to adhere to strict corporate security standards without a painful IT setup, choose a tool with built-in SSO and data localization.
Recommended Tool: Kanbanchi (runs entirely inside your Google Drive, inheriting your existing Google Workspace security settings) or Lark (industry-leading ISO certifications and enterprise-grade SSO out-of-the-box).
5. Integration depth
- How critical is seamless integration with Gmail, Calendar, and Drive?
- Do you need two-way syncing, or is a simple file attachment enough?
If you want to keep Google as your primary home but need your task tracker to sync flawlessly in the background, choose a specialized partner.
Recommended Tool: Asana. It has the deepest, most stable official Google Workspace Marketplace add-on for Gmail and Calendar.
Clear answers here will eliminate many options upfront.
Read user reviews and case studies
Before you invest time in pilots, read real user reviews on platforms like G2, Capterra, and even Reddit. Look for comments about:
- Ease of use in everyday scenarios
- Reliability of Google Workspace integration
- Support responsiveness
- Hidden limitations that might not show up in marketing materials
Reviews consistently show that while tools like ClickUp have great features, non-technical teams often abandon them due to a steep learning curve. Choose a tool that users actually enjoy using daily.
Recommended Tool: Trello (simplest visual board setup) or Lark (highly praised by users on G2 for its seamless, intuitive mobile-first interface and zero-friction onboarding).
Test before you commit
Shortlist two or three tools and run a live project for two to four weeks. Avoid artificial pilots with fake tasks. Real deadlines, real stakeholders, and real file sharing will quickly expose friction points that promotional videos never mention.
Standard 14-day trials are often too short to test a real-world project team. Look for tools that allow you to run an extended, unlimited pilot.
Recommended Tool: Lark (Starter Plan). Its free-forever tier lets you pilot your project for as many weeks as you need with up to 20 team members, with no countdown pressure or forced upgrades.
Evaluate usability within Google Workspace
For teams embedded in Google's ecosystem, the integration experience is often the deciding factor.
- Does Google Calendar sync reliably with the tracking tool?
- Is attaching Drive files fast and intuitive?
If you are committed to staying on Google Workspace long-term, Asana is your best bet for a bolted-on setup. However, if your team is tired of jumping between disconnected browser tabs, consolidating into a single, unified workspace is the ultimate productivity boost.
Recommended Tool: Lark. By bringing communication (Chat, Mail), collaboration (Docs, Sheets), and project databases (Base) into a single, beautifully integrated platform, Lark completely eliminates tool fragmentation.
The Verdict:
If integration feels clunky, adoption will suffer regardless of how impressive the feature list looks on paper. Alternatively, if you're not committed to Google Workspace long term, it may be worth considering a shift to an all-in-one platform like Lark.
Instead of relying on add-ons or repurposing separate tools, Lark combines chat, docs, meetings, calendars, and built-in project management in one unified workspace.
Final thoughts on Google project tracking tools
While there's no official, native project tracking tool within Google Workspace, you can build a workable system using Sheets, Calendar, Drive, and Tasks. For more advanced needs, many teams turn to dedicated project management platforms or Google Workspace add-ons to close the gaps.
However, if you're looking for a long-term solution that doesn't rely on patchwork integrations, Lark stands out. It delivers the same core productivity tools as Google Workspace while adding built-in project management, automation, and workflow control in one unified platform.
FAQ About Google project tracking tools
What is the best Google alternative for project management?
The best alternatives to Google for project management are Lark, Asana, Monday.com, ClickUp, Wrike, and Trello. However, there are thousands of project management tools on the market, so it's better to test software through free plans and trials before making a purchase.
Does Microsoft offer project tracking tools?
Microsoft Planner (which merged with Microsoft Project in 2025) is a popular tool for project scheduling and resource planning. The project management software integrates with other Microsoft tools, making it a strong choice for businesses considering or using Microsoft Teams.
Does Google have something like Trello?
No. Google doesn't have a native task management app like Trello. However, within the Google suite, you can create kanban-style boards using Google Tasks and Google Calendar, or use third-party add-ons like Kanbanchi, which can be embedded directly in Gmail.
Does Google have a Kanban tool?
No. There are no built-in Kanban tools available. However, with add-ons, you can bring Trello-style boards into the Google suite.
Does Google have a task tracker?
Yes. Google Tasks, which integrates with Gmail and Calendar, lets you create tasks and even assign tasks to other users. However, task tracking is limited compared to the enterprise tools offered by platforms like Lark.
What's the best task tracker?
For personal use, tools like Todoist and TickTick offer great task tracking apps. For businesses, Lark, Asana, and Trello all offer best-in-class task tracking. While each offers unique strengths, Lark provides the most comprehensive task management solution with its all-in-one AI platform.
What's the best project management tool?
The best project management software depends on your specific needs. For most businesses, Lark offers the most comprehensive and advanced project management experience for project managers, as well as sales, marketing, and other departments, thanks to its extensive collection of integrated tools, AI capabilities, and automated workflows.
What's the best tool for project planning?
For visual project planning, tools like Lark, Smartsheet, ClickUp, and Monday.com offer timelines, Gantt charts, and roadmap views to map out project stages and dependencies.
What other Google tools can I use for project tracking?
In addition to Google Sheets, Calendar, Drive, and Docs mentioned above, you can also use Google Chat for instant messaging and real-time communication with project stakeholders. Additionally, with Google Meet, you can hold video meetings to discuss projects in more detail.
What is the G Suite called now?
G Suite was renamed Google Workspace by Google in 2020.
Does Google have a project management app?
There are no official Google project management tools available on the market. While you can use Google apps within Google's suite of productivity tools, most teams end up paying for add-ons, third-party project management tools, or switching from Google Workspace to one of its alternatives, like Lark.
Can I use Google Sheets for task and project management?
Yes, for lightweight projects. While it may not provide a complete project management solution, Google Sheets lets you create task lists with columns for assignees, due dates, and status updates.
What is the difference between a simple google project tracker and advanced PM software?
A basic Google project tracker (like one built on Google Sheets) is excellent for task logging but lacks relational database structures, automated workflow rules, and real-time project communications. Advanced google project tracking tools like Lark bridge this gap by housing your project tracker, team chat, and documentation in a single unified workspace.
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Start using Lark today
Manage all your work in one place
Boost team efficiency by 10x
Save up to 70% on software costs
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